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Military Income Tax Calculator

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Military Income Tax Calculator

Military income tax calculator Part One -   The Income Tax Return The four chapters in this part provide basic information on the tax system. Military income tax calculator They take you through the first steps of filling out a tax return—such as deciding what your filing status is, how many exemptions you can take, and what form to file. Military income tax calculator They also discuss recordkeeping requirements, IRS e-file (electronic filing), certain penalties, and the two methods used to pay tax during the year: withholding and estimated tax. Military income tax calculator Table of Contents 1. Military income tax calculator   Filing InformationWhat's New Reminders Introduction Do I Have To File a Return?Individuals—In General Dependents Certain Children Under Age 19 or Full-Time Students Self-Employed Persons Aliens Who Should File Which Form Should I Use?Form 1040EZ Form 1040A Form 1040 Does My Return Have To Be on Paper?IRS e-file When Do I Have To File?Private delivery services. Military income tax calculator Extensions of Time To File How Do I Prepare My Return?When Do I Report My Income and Expenses? Social Security Number (SSN) Presidential Election Campaign Fund Computations Attachments Third Party Designee Signatures Paid Preparer Refunds Amount You Owe Gift To Reduce Debt Held by the Public Name and Address Where Do I File? What Happens After I File?What Records Should I Keep? Why Keep Records? Kinds of Records to Keep Basic Records How Long to Keep Records Refund Information Interest on Refunds Change of Address What If I Made a Mistake?Amended Returns and Claims for Refund Penalties Identity Theft 2. Military income tax calculator   Filing StatusWhat's New Introduction Useful Items - You may want to see: Marital StatusDivorced persons. Military income tax calculator Divorce and remarriage. Military income tax calculator Annulled marriages. Military income tax calculator Head of household or qualifying widow(er) with dependent child. Military income tax calculator Considered married. Military income tax calculator Same-sex marriage. Military income tax calculator Spouse died during the year. Military income tax calculator Married persons living apart. Military income tax calculator Single Married Filing JointlyFiling a Joint Return Married Filing SeparatelySpecial Rules Head of HouseholdConsidered Unmarried Keeping Up a Home Qualifying Person Qualifying Widow(er) With Dependent Child 3. Military income tax calculator   Personal Exemptions and DependentsWhat's New Introduction Useful Items - You may want to see: ExemptionsPersonal Exemptions Exemptions for Dependents Qualifying Child Qualifying Relative Phaseout of Exemptions Social Security Numbers for DependentsBorn and died in 2013. Military income tax calculator Taxpayer identification numbers for aliens. Military income tax calculator Taxpayer identification numbers for adoptees. Military income tax calculator 4. Military income tax calculator   Tax Withholding and Estimated TaxWhat's New for 2014 Reminders Introduction Useful Items - You may want to see: Tax Withholding for 2014Salaries and Wages Tips Taxable Fringe Benefits Sick Pay Pensions and Annuities Gambling Winnings Unemployment Compensation Federal Payments Backup Withholding Estimated Tax for 2014Who Does Not Have To Pay Estimated Tax Who Must Pay Estimated Tax How To Figure Estimated Tax When To Pay Estimated Tax How To Figure Each Payment How To Pay Estimated Tax Credit for Withholding and Estimated Tax for 2013Withholding Estimated Tax Underpayment Penalty for 2013 Prev  Up  Next   Home   More Online Publications
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The Military Income Tax Calculator

Military income tax calculator 5. Military income tax calculator   Recordkeeping Table of Contents How To Prove ExpensesWhat Are Adequate Records? What If I Have Incomplete Records? Separating and Combining Expenses How Long To Keep Records and Receipts Examples of Records If you deduct travel, entertainment, gift, or transportation expenses, you must be able to prove (substantiate) certain elements of expense. Military income tax calculator This chapter discusses the records you need to keep to prove these expenses. Military income tax calculator If you keep timely and accurate records, you will have support to show the IRS if your tax return is ever examined. Military income tax calculator You will also have proof of expenses that your employer may require if you are reimbursed under an accountable plan. Military income tax calculator These plans are discussed in chapter 6 under Reimbursements . Military income tax calculator How To Prove Expenses Table 5-1 is a summary of records you need to prove each expense discussed in this publication. Military income tax calculator You must be able to prove the elements listed across the top portion of the chart. Military income tax calculator You prove them by having the information and receipts (where needed) for the expenses listed in the first column. Military income tax calculator You cannot deduct amounts that you approximate or estimate. Military income tax calculator You should keep adequate records to prove your expenses or have sufficient evidence that will support your own statement. Military income tax calculator You must generally prepare a written record for it to be considered adequate. Military income tax calculator This is because written evidence is more reliable than oral evidence alone. Military income tax calculator However, if you prepare a record on a computer, it is considered an adequate record. Military income tax calculator What Are Adequate Records? You should keep the proof you need in an account book, diary, log, statement of expense, trip sheets, or similar record. Military income tax calculator You should also keep documentary evidence that, together with your record, will support each element of an expense. Military income tax calculator Documentary evidence. Military income tax calculator   You generally must have documentary evidence, such as receipts, canceled checks, or bills, to support your expenses. Military income tax calculator Exception. Military income tax calculator   Documentary evidence is not needed if any of the following conditions apply. Military income tax calculator You have meals or lodging expenses while traveling away from home for which you account to your employer under an accountable plan, and you use a per diem allowance method that includes meals and/or lodging. Military income tax calculator ( Accountable plans and per diem allowances are discussed in chapter 6. Military income tax calculator ) Your expense, other than lodging, is less than $75. Military income tax calculator You have a transportation expense for which a receipt is not readily available. Military income tax calculator Adequate evidence. Military income tax calculator   Documentary evidence ordinarily will be considered adequate if it shows the amount, date, place, and essential character of the expense. Military income tax calculator   For example, a hotel receipt is enough to support expenses for business travel if it has all of the following information. Military income tax calculator The name and location of the hotel. Military income tax calculator The dates you stayed there. Military income tax calculator Separate amounts for charges such as lodging, meals, and telephone calls. Military income tax calculator   A restaurant receipt is enough to prove an expense for a business meal if it has all of the following information. Military income tax calculator The name and location of the restaurant. Military income tax calculator The number of people served. Military income tax calculator The date and amount of the expense. Military income tax calculator If a charge is made for items other than food and beverages, the receipt must show that this is the case. Military income tax calculator Canceled check. Military income tax calculator   A canceled check, together with a bill from the payee, ordinarily establishes the cost. Military income tax calculator However, a canceled check by itself does not prove a business expense without other evidence to show that it was for a business purpose. Military income tax calculator Duplicate information. Military income tax calculator   You do not have to record information in your account book or other record that duplicates information shown on a receipt as long as your records and receipts complement each other in an orderly manner. Military income tax calculator   You do not have to record amounts your employer pays directly for any ticket or other travel item. Military income tax calculator However, if you charge these items to your employer, through a credit card or otherwise, you must keep a record of the amounts you spend. Military income tax calculator Timely-kept records. Military income tax calculator   You should record the elements of an expense or of a business use at or near the time of the expense or use and support it with sufficient documentary evidence. Military income tax calculator A timely-kept record has more value than a statement prepared later when generally there is a lack of accurate recall. Military income tax calculator   You do not need to write down the elements of every expense on the day of the expense. Military income tax calculator If you maintain a log on a weekly basis that accounts for use during the week, the log is considered a timely-kept record. Military income tax calculator   If you give your employer, client, or customer an expense account statement, it can also be considered a timely-kept record. Military income tax calculator This is true if you copy it from your account book, diary, log, statement of expense, trip sheets, or similar record. Military income tax calculator Proving business purpose. Military income tax calculator   You must generally provide a written statement of the business purpose of an expense. Military income tax calculator However, the degree of proof varies according to the circumstances in each case. Military income tax calculator If the business purpose of an expense is clear from the surrounding circumstances, then you do not need to give a written explanation. Military income tax calculator Example. Military income tax calculator If you are a sales representative who calls on customers on an established sales route, you do not have to give a written explanation of the business purpose for traveling that route. Military income tax calculator You can satisfy the requirements by recording the length of the delivery route once, the date of each trip at or near the time of the trips, and the total miles you drove the car during the tax year. Military income tax calculator You could also establish the date of each trip with a receipt, record of delivery, or other documentary evidence. Military income tax calculator Confidential information. Military income tax calculator   You do not need to put confidential information relating to an element of a deductible expense (such as the place, business purpose, or business relationship) in your account book, diary, or other record. Military income tax calculator However, you do have to record the information elsewhere at or near the time of the expense and have it available to fully prove that element of the expense. Military income tax calculator What If I Have Incomplete Records? If you do not have complete records to prove an element of an expense, then you must prove the element with: Your own written or oral statement containing specific information about the element, and Other supporting evidence that is sufficient to establish the element. Military income tax calculator If the element is the description of a gift, or the cost, time, place, or date of an expense, the supporting evidence must be either direct evidence or documentary evidence. Military income tax calculator Direct evidence can be written statements or the oral testimony of your guests or other witnesses setting forth detailed information about the element. Military income tax calculator Documentary evidence can be receipts, paid bills, or similar evidence. Military income tax calculator If the element is either the business relationship of your guests or the business purpose of the amount spent, the supporting evidence can be circumstantial rather than direct. Military income tax calculator For example, the nature of your work, such as making deliveries, provides circumstantial evidence of the use of your car for business purposes. Military income tax calculator Invoices of deliveries establish when you used the car for business. Military income tax calculator Table 5-1. Military income tax calculator How To Prove Certain Business Expenses IF you have expenses for . Military income tax calculator . Military income tax calculator THEN you must keep records that show details of the following elements . Military income tax calculator . Military income tax calculator . Military income tax calculator   Amount Time Place or  Description Business Purpose Business Relationship Travel Cost of each separate expense for travel, lodging, and meals. Military income tax calculator Incidental expenses may be totaled in reasonable categories such as taxis, fees and tips, etc. Military income tax calculator Dates you left and returned for each trip and number of days spent on business. Military income tax calculator Destination or area of your travel (name of city, town, or other designation). Military income tax calculator Purpose: Business purpose for the expense or the business benefit gained or expected to be gained. Military income tax calculator    Relationship: N/A Entertainment Cost of each separate expense. Military income tax calculator Incidental expenses such as taxis, telephones, etc. Military income tax calculator , may be totaled on a daily basis. Military income tax calculator Date of entertainment. Military income tax calculator (Also see Business Purpose. Military income tax calculator ) Name and address or location of place of entertainment. Military income tax calculator Type of entertainment if not otherwise apparent. Military income tax calculator (Also see Business Purpose. Military income tax calculator ) Purpose: Business purpose for the expense or the business benefit gained or expected to be gained. Military income tax calculator  For entertainment, the nature of the business discussion or activity. Military income tax calculator If the entertainment was directly before or after a business discussion: the date, place, nature, and duration of the business discussion, and the identities of the persons who took part in both the business discussion and the entertainment activity. Military income tax calculator    Relationship: Occupations or other information (such as names, titles, or other designations) about the recipients that shows their business relationship to you. Military income tax calculator  For entertainment, you must also prove that you or your employee was present if the entertainment was a business meal. Military income tax calculator Gifts Cost of the gift. Military income tax calculator Date of the gift. Military income tax calculator Description of the gift. Military income tax calculator   Transportation Cost of each separate expense. Military income tax calculator For car expenses, the cost of the car and any improvements, the date you started using it for business, the mileage for each business use, and the total miles for the year. Military income tax calculator Date of the expense. Military income tax calculator For car expenses, the date of the use of the car. Military income tax calculator Your business destination. Military income tax calculator Purpose: Business purpose for the expense. Military income tax calculator    Relationship: N/A Sampling. Military income tax calculator   You can keep an adequate record for parts of a tax year and use that record to prove the amount of business or investment use for the entire year. Military income tax calculator You must demonstrate by other evidence that the periods for which an adequate record is kept are representative of the use throughout the tax year. Military income tax calculator Example. Military income tax calculator You use your car to visit the offices of clients, meet with suppliers and other subcontractors, and pick up and deliver items to clients. Military income tax calculator There is no other business use of the car, but you and your family use the car for personal purposes. Military income tax calculator You keep adequate records during the first week of each month that show that 75% of the use of the car is for business. Military income tax calculator Invoices and bills show that your business use continues at the same rate during the later weeks of each month. Military income tax calculator Your weekly records are representative of the use of the car each month and are sufficient evidence to support the percentage of business use for the year. Military income tax calculator Exceptional circumstances. Military income tax calculator   You can satisfy the substantiation requirements with other evidence if, because of the nature of the situation in which an expense is made, you cannot get a receipt. Military income tax calculator This applies if all the following are true. Military income tax calculator You were unable to obtain evidence for an element of the expense or use that completely satisfies the requirements explained earlier under What Are Adequate Records . Military income tax calculator You are unable to obtain evidence for an element that completely satisfies the two rules listed earlier under What If I Have Incomplete Records . Military income tax calculator You have presented other evidence for the element that is the best proof possible under the circumstances. Military income tax calculator Destroyed records. Military income tax calculator   If you cannot produce a receipt because of reasons beyond your control, you can prove a deduction by reconstructing your records or expenses. Military income tax calculator Reasons beyond your control include fire, flood, and other casualties. Military income tax calculator    Table 5-2. Military income tax calculator Daily Business Mileage and Expense Log Name:       Odometer Readings Expenses Date Destination  (City, Town, or Area) Business Purpose Start Stop Miles  this trip Type  (Gas, oil, tolls, etc. Military income tax calculator ) Amount                                                                                                                   Weekly  Total             Total Year-to-Date             Separating and Combining Expenses This section explains when expenses must be kept separate and when expenses can be combined. Military income tax calculator Separating expenses. Military income tax calculator   Each separate payment is generally considered a separate expense. Military income tax calculator For example, if you entertain a customer or client at dinner and then go to the theater, the dinner expense and the cost of the theater tickets are two separate expenses. Military income tax calculator You must record them separately in your records. Military income tax calculator Season or series tickets. Military income tax calculator   If you buy season or series tickets for business use, you must treat each ticket in the series as a separate item. Military income tax calculator To determine the cost of individual tickets, divide the total cost (but not more than face value) by the number of games or performances in the series. Military income tax calculator You must keep records to show whether you use each ticket as a gift or entertainment. Military income tax calculator Also, you must be able to prove the cost of nonluxury box seat tickets if you rent a skybox or other private luxury box for more than one event. Military income tax calculator See Entertainment tickets in chapter 2. Military income tax calculator Combining items. Military income tax calculator   You can make one daily entry in your record for reasonable categories of expenses. Military income tax calculator Examples are taxi fares, telephone calls, or other incidental travel costs. Military income tax calculator Meals should be in a separate category. Military income tax calculator You can include tips for meal-related services with the costs of the meals. Military income tax calculator   Expenses of a similar nature occurring during the course of a single event are considered a single expense. Military income tax calculator For example, if during entertainment at a cocktail lounge, you pay separately for each serving of refreshments, the total expense for the refreshments is treated as a single expense. Military income tax calculator Car expenses. Military income tax calculator   You can account for several uses of your car that can be considered part of a single use, such as a round trip or uninterrupted business use, with a single record. Military income tax calculator Minimal personal use, such as a stop for lunch on the way between two business stops, is not an interruption of business use. Military income tax calculator Example. Military income tax calculator You make deliveries at several different locations on a route that begins and ends at your employer's business premises and that includes a stop at the business premises between two deliveries. Military income tax calculator You can account for these using a single record of miles driven. Military income tax calculator Gift expenses. Military income tax calculator   You do not always have to record the name of each recipient of a gift. Military income tax calculator A general listing will be enough if it is evident that you are not trying to avoid the $25 annual limit on the amount you can deduct for gifts to any one person. Military income tax calculator For example, if you buy a large number of tickets to local high school basketball games and give one or two tickets to each of many customers, it is usually enough to record a general description of the recipients. Military income tax calculator Allocating total cost. Military income tax calculator   If you can prove the total cost of travel or entertainment but you cannot prove how much it cost for each person who participated in the event, you may have to allocate the total cost among you and your guests on a pro rata basis. Military income tax calculator To do so, you must establish the number of persons who participated in the event. Military income tax calculator   An allocation would be needed, for example, if you did not have a business relationship with all of your guests. Military income tax calculator See Allocating between business and nonbusiness in chapter 2. Military income tax calculator If your return is examined. Military income tax calculator    If your return is examined, you may have to provide additional information to the IRS. Military income tax calculator This information could be needed to clarify or to establish the accuracy or reliability of information contained in your records, statements, testimony, or documentary evidence before a deduction is allowed. Military income tax calculator    THIS IS NOT AN OFFICIAL INTERNAL REVENUE FORM Table 5-3. Military income tax calculator Weekly Traveling Expense and Entertainment Record From: To: Name: Expenses Sunday Monday Tuesday Wednesday Thursday Friday Saturday Total 1. Military income tax calculator Travel Expenses: Airlines                                 Excess Baggage                                 Bus – Train                                 Cab and Limousine                                 Tips                                 Porter                                 2. Military income tax calculator Meals and Lodging:  Breakfast                                 Lunch                                 Dinner                                 Hotel and Motel  (Detail in Schedule B)                                 3. Military income tax calculator Entertainment  (Detail in Schedule C)                                 4. Military income tax calculator Other Expenses:  Postage                                 Telephone & Telegraph                                 Stationery & Printing                                 Stenographer                                 Sample Room                                 Advertising                                 Assistant(s)                                 Trade Shows                                 5. Military income tax calculator Car Expenses: (List all car expenses - the division between business and personal expenses may be made at the end of the year. Military income tax calculator ) (Detail mileage in Schedule A. Military income tax calculator ) Gas, oil, lube, wash                                 Repairs, parts                                 Tires, supplies                                 Parking fees, tolls                                 6. Military income tax calculator Other (Identify)                                 Total                                 Note: Attach receipted bills for (1) ALL lodging and (2) any other expenses of $75. Military income tax calculator 00 or more. Military income tax calculator Schedule A – Car Mileage: End                 Start                 Total                 Business Mileage                 Schedule B – Lodging Hotel or Motel Name                 City                 Schedule C – Entertainment Date Item Place Amount Business Purpose Business Relationship                                             WEEKLY REIMBURSEMENTS:     Travel and transportation expenses     Other reimbursements     TOTAL   How Long To Keep Records and Receipts You must keep records as long as they may be needed for the administration of any provision of the Internal Revenue Code. Military income tax calculator Generally, this means you must keep records that support your deduction (or an item of income) for 3 years from the date you file the income tax return on which the deduction is claimed. Military income tax calculator A return filed early is considered filed on the due date. Military income tax calculator For a more complete explanation of how long to keep records, see Publication 583, Starting a Business and Keeping Records. Military income tax calculator You must keep records of the business use of your car for each year of the recovery period. Military income tax calculator See More-than-50%-use test in chapter 4 under Depreciation Deduction. Military income tax calculator Reimbursed for expenses. Military income tax calculator   Employees who give their records and documentation to their employers and are reimbursed for their expenses generally do not have to keep copies of this information. Military income tax calculator However, you may have to prove your expenses if any of the following conditions apply. Military income tax calculator You claim deductions for expenses that are more than reimbursements. Military income tax calculator Your expenses are reimbursed under a nonaccountable plan. Military income tax calculator Your employer does not use adequate accounting procedures to verify expense accounts. Military income tax calculator You are related to your employer as defined under Per Diem and Car Allowances , in chapter 6. Military income tax calculator Reimbursements , adequate accounting , and nonaccountable plans are discussed in chapter 6. Military income tax calculator Examples of Records Table 5-2 and Table 5-3 are examples of worksheets which can be used for tracking business expenses. Military income tax calculator Prev  Up  Next   Home   More Online Publications