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Irs Form 1040v

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Irs Form 1040v

Irs form 1040v Publication 80 - Main Content Table of Contents Introduction 1. Irs form 1040v Employer Identification Number (EIN) 2. Irs form 1040v Who Are Employees?Tests. Irs form 1040v Business Owned and Operated by Spouses Farm Crew Leaders 3. Irs form 1040v Employee's Social Security Number (SSN)Registering for SSNVS. Irs form 1040v 4. Irs form 1040v Wages and Other CompensationFringe Benefits 5. Irs form 1040v TipsOrdering rule. Irs form 1040v 6. Irs form 1040v Social Security and Medicare Taxes for FarmworkersThe $150 Test or the $2,500 Test 7. Irs form 1040v How To Figure Social Security and Medicare TaxesHousehold and agricultural employers. Irs form 1040v 8. Irs form 1040v Depositing TaxesPayment with Return When To Deposit How To Deposit Deposit Penalties 9. Irs form 1040v Employer's ReturnsReporting Adjustments to Form 941-SS, 944-SS, 944, or 943 Current Period Adjustments Prior Period Adjustments 10. Irs form 1040v Wage and Tax StatementsWaiver. Irs form 1040v 11. Irs form 1040v Federal Unemployment (FUTA) Tax—U. Irs form 1040v S. Irs form 1040v Virgin Islands Employers Only How To Get Tax Help Introduction This publication is for employers whose principal place of business is in the U. Irs form 1040v S. Irs form 1040v Virgin Islands, Guam, American Samoa, or the Commonwealth of the Northern Mariana Islands, or who have employees who are subject to income tax withholding for any of these jurisdictions. Irs form 1040v Employers and employees in these areas are generally subject to social security and Medicare taxes under the Federal Insurance Contributions Act (FICA). Irs form 1040v See section 6 and section 7 for more information. Irs form 1040v This publication summarizes employer responsibilities to collect, pay, and report these taxes. Irs form 1040v Whenever the term “United States” is used in this publication, it includes U. Irs form 1040v S. Irs form 1040v Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. Irs form 1040v This publication also provides employers in the U. Irs form 1040v S. Irs form 1040v Virgin Islands with a summary of their responsibilities in connection with the tax under the Federal Unemployment Tax Act, known as FUTA tax. Irs form 1040v See section 11 for more information. Irs form 1040v Except as shown in the table in section 12, social security, Medicare, and FUTA taxes apply to every employer who pays taxable wages to employees or who has employees who report tips. Irs form 1040v This publication does not include information relating to the self-employment tax (for social security and Medicare of self-employed persons). Irs form 1040v See Publication 570, Tax Guide for Individuals With Income From U. Irs form 1040v S. Irs form 1040v Possessions, if you need this information. Irs form 1040v This publication also does not include information relating to income tax withholding. Irs form 1040v In U. Irs form 1040v S. Irs form 1040v Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, contact your local tax department for information about income tax withholding. Irs form 1040v See Publication 15 (Circular E), for information on U. Irs form 1040v S. Irs form 1040v federal income tax withholding. Irs form 1040v Comments and suggestions. Irs form 1040v   We welcome your comments about this publication and your suggestions for future editions. Irs form 1040v   You can write to us at the following address: Internal Revenue Service Tax Forms and Publications Division 1111 Constitution Ave. Irs form 1040v NW, IR-6526 Washington, DC 20224   We respond to many letters by telephone. Irs form 1040v Therefore, it would be helpful if you would include your daytime phone number, including the area code, in your correspondence. Irs form 1040v    You can also send us comments from www. Irs form 1040v irs. Irs form 1040v gov/formspubs. Irs form 1040v Click on More Information and then click on Comment on Tax Forms and Publications. Irs form 1040v   Although we cannot respond individually to each comment received, we do appreciate your feedback and will consider your comments as we revise our tax forms, instructions, and publications. Irs form 1040v 1. Irs form 1040v Employer Identification Number (EIN) An employer identification number (EIN) is a nine-digit number that the IRS issues. Irs form 1040v Its format is 00-0000000. Irs form 1040v It is used to identify the tax accounts of employers and certain other organizations and entities that have no employees. Irs form 1040v Use your EIN on all of the items that you send to the IRS and SSA for your business. Irs form 1040v If you do not have an EIN, you may apply for one online. Irs form 1040v Go to IRS. Irs form 1040v gov and click on the Apply for an EIN Online link under Tools. Irs form 1040v You may also apply for an EIN by calling 1-800-829-4933, (U. Irs form 1040v S. Irs form 1040v Virgin Islands only) or 267-941-1099 (toll call), or you can fax or mail Form SS-4, Application for Employer Identification Number, to the IRS. Irs form 1040v Do not use a social security number (SSN) in place of an EIN. Irs form 1040v If you do not have an EIN by the time a return is due, file a paper return and enter “Applied For” and the date that you applied for it in the space shown for the number. Irs form 1040v If you took over another employer's business, do not use that employer's EIN. Irs form 1040v You should have only one EIN. Irs form 1040v If you have more than one, write to the IRS office where you file your returns using the “without a payment” address in the Instructions for Form 941-SS, Instructions for Form 944, or Instructions for Form 943. Irs form 1040v Or call the IRS Business & Specialty Tax Line at 1-800-829-4933 (U. Irs form 1040v S. Irs form 1040v Virgin Islands only) or 267-941-1000 (toll call). Irs form 1040v Persons who are deaf, hard of hearing, or have a speech disability (TDD/TTY users) in the U. Irs form 1040v S. Irs form 1040v Virgin Islands may call 1-800-829-4059. Irs form 1040v The IRS will tell you which EIN to use. Irs form 1040v For more information, see Publication 1635, Employer Identification Number: Understanding Your EIN, or Publication 583, Starting a Business and Keeping Records. Irs form 1040v 2. Irs form 1040v Who Are Employees? Generally, employees are defined either under common law or under special statutes for certain situations. Irs form 1040v See Publication 15-A, Employer's Supplemental Tax Guide, for details on statutory employees and nonemployees. Irs form 1040v Employee status under common law. Irs form 1040v   Generally, a worker who performs services for you is your employee if you can control what will be done and how it will be done. Irs form 1040v This is so even when you give the employee freedom of action. Irs form 1040v What matters is that you have the right to control the details of how the services are performed. Irs form 1040v See Publication 15-A for more information on how to determine whether an individual providing services is an independent contractor or an employee. Irs form 1040v    Generally, people in business for themselves are not employees. Irs form 1040v For example, doctors, lawyers, veterinarians, and others in an independent trade in which they offer their services to the public are usually not employees. Irs form 1040v However, if the business is incorporated, corporate officers who work in the business are employees of the corporation. Irs form 1040v   If an employer-employee relationship exists, it does not matter what it is called. Irs form 1040v The employee may be called an agent or independent contractor. Irs form 1040v It also does not matter how payments are measured or paid, what they are called, or if the employee works full or part time. Irs form 1040v Statutory employees. Irs form 1040v   There are also some special definitions of employees for social security, Medicare, and FUTA taxes. Irs form 1040v   While the following persons may not be common law employees, they are considered employees for social security and Medicare purposes if the conditions under Tests , discussed later, are met. Irs form 1040v a. Irs form 1040v   An agent (or commission) driver who delivers food or beverages (other than milk) or picks up and delivers laundry or dry cleaning for someone else. Irs form 1040v b. Irs form 1040v   A full-time life insurance salesperson who sells primarily for one company. Irs form 1040v c. Irs form 1040v   A homeworker who works by the guidelines of the person for whom the work is done, with materials furnished by and returned to that person or to someone that person designates. Irs form 1040v d. Irs form 1040v   A traveling or city salesperson (other than an agent-driver or commission-driver) who works full time (except for sideline sales activities) for one firm or person getting orders from customers. Irs form 1040v The orders must be for merchandise for resale or supplies for use in the customer's business. Irs form 1040v The customers must be retailers, wholesalers, contractors, or operators of hotels, restaurants, or other businesses dealing with food or lodging. Irs form 1040v Tests. Irs form 1040v   Withhold social security and Medicare taxes from statutory employees' wages if all three of the following tests apply. Irs form 1040v The service contract states or implies that almost all of the services are to be performed personally by them. Irs form 1040v They have little or no investment in the equipment and property used to perform the services (other than an investment in transportation facilities). Irs form 1040v The services are performed on a continuing basis for the same payer. Irs form 1040v Persons in a or d, earlier, are also employees for FUTA tax purposes if tests 1 through 3 are met (U. Irs form 1040v S. Irs form 1040v Virgin Islands only). Irs form 1040v   Publication 15-A gives examples of the employer-employee relationship. Irs form 1040v Statutory nonemployees. Irs form 1040v   Certain direct sellers, qualified real estate agents, and certain companion sitters are, by law, considered nonemployees. Irs form 1040v They are generally treated as self-employed for employment tax purposes. Irs form 1040v See Publication 15-A for details. Irs form 1040v H-2A agricultural workers. Irs form 1040v   On Form W-2, do not check box 13 (Statutory employee) as H-2A workers are not statutory employees. Irs form 1040v Treating employees as nonemployees. Irs form 1040v   If you incorrectly treated an employee as a nonemployee and did not withhold social security and Medicare taxes, you will be liable for the taxes. Irs form 1040v See Treating employees as nonemployees in section 2 of Publication 15 (Circular E), for details on Internal Revenue Code section 3509, which may apply. Irs form 1040v IRS help. Irs form 1040v   If you want the IRS to determine if a worker is an employee, file Form SS-8, Determination of Worker Status for Purposes of Federal Employment Taxes and Income Tax Withholding. Irs form 1040v Voluntary Classification Settlement Program (VCSP). Irs form 1040v   Employers who are currently treating their workers (or a class or group of workers) as independent contractors or other nonemployees and want to voluntarily reclassify their workers as employees for future tax periods may be eligible to participate in the VCSP if certain requirements are met. Irs form 1040v To apply, use Form 8952, Application for Voluntary Classification Settlement Program (VCSP). Irs form 1040v For more information, visit IRS. Irs form 1040v gov and enter “VCSP” in the search box. Irs form 1040v Business Owned and Operated by Spouses If you and your spouse jointly own and operate a business and share in the profits and losses, you are partners in a partnership, whether or not you have a formal partnership agreement. Irs form 1040v See Publication 541, Partnerships, for more details. Irs form 1040v The partnership is considered the employer of any employees, and is liable for any employment taxes due on wages paid to its employees. Irs form 1040v Exception—Qualified Joint Venture. Irs form 1040v   If you and your spouse materially participate as the only members of a jointly owned and operated business, and you file a joint Form 1040, U. Irs form 1040v S. Irs form 1040v Individual Income Tax Return, or joint Form 1040-SS, U. Irs form 1040v S. Irs form 1040v Self-Employment Tax Return—U. Irs form 1040v S. Irs form 1040v Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, or Puerto Rico, you can make a joint election to be taxed as a qualified joint venture instead of a partnership. Irs form 1040v See the Instructions for Schedule C (Form 1040) or the Instructions for Form 1040-SS. Irs form 1040v Spouses electing qualified joint venture status are treated as sole proprietors for federal tax purposes. Irs form 1040v Either of the sole proprietor spouses may report and pay the employment taxes due on wages paid to the employees, using the EIN of that spouse’s sole proprietorship. Irs form 1040v For more information on qualified joint ventures, visit IRS. Irs form 1040v gov and enter “qualified joint venture” in the search box. Irs form 1040v Farm Crew Leaders You are an employer of farmworkers if you are a crew leader. Irs form 1040v A crew leader is a person who furnishes and pays (either on his or her own behalf or on behalf of the farm operator) workers to do farmwork for the farm operator. Irs form 1040v If there is no written agreement between you and the farm operator stating that you are his or her employee, and if you pay the workers (either for yourself or for the farm operator), then you are a crew leader. Irs form 1040v 3. Irs form 1040v Employee's Social Security Number (SSN) An employee's social security number (SSN) consists of nine digits separated as follows: 000-00-0000. Irs form 1040v You must get each employee's name and SSN and enter them on Form W-2AS, W-2CM, W-2GU, or W-2VI. Irs form 1040v If you do not report the employee's correct name and SSN, you may owe a penalty unless you have reasonable cause. Irs form 1040v See Publication 1586, Reasonable Cause Regulations and Requirements for Missing and Incorrect Name/TINs, for information on the requirement to solicit the employee's SSN. Irs form 1040v Employee's social security card. Irs form 1040v   You should ask the employee to show you his or her social security card. Irs form 1040v The employee may show the card if it is available. Irs form 1040v Do not accept a social security card that says “Not valid for employment. Irs form 1040v ” A social security number issued with this legend does not permit employment. Irs form 1040v You may, but you are not required to, photocopy the social security card if the employee provides it. Irs form 1040v If an employee does not have a social security card or needs a new one, the employee should apply for one on Form SS-5 and submit the necessary documentation. Irs form 1040v The employee must complete and sign Form SS-5; it cannot be filed by the employer. Irs form 1040v You may be asked to supply a letter to accompany Form SS-5 if the employee has exceeded his or her yearly or lifetime limit for the number of replacement cards allowed. Irs form 1040v If your employee has applied for an SSN but has not received the card before you must file your Form W-2 reports, and you are filing your reports on paper, enter “Applied For” in box d. Irs form 1040v Enter all zeroes in the SSN field if filing electronically. Irs form 1040v When the employee receives the SSN, file Copy A of Form W-2c with SSA to show the employee's SSN. Irs form 1040v Correctly record the employee's name and SSN. Irs form 1040v   Record the name and number of each employee as they appear on his or her social security card. Irs form 1040v If the name is not correct as shown on the card (for example, because of marriage or divorce), the employee should request a corrected card from the SSA. Irs form 1040v Continue to use the old name until the employee shows you the replacement social security card with the corrected name. Irs form 1040v   If the SSA issues the employee a replacement card after a name change, or a new card with a different social security number after a change in alien work status, file a Form W-2c to correct the name/SSN reported on the most recently filed Form W-2AS, W-2CM, W-2GU, or W-2VI. Irs form 1040v It is not necessary to correct other years if the previous name and SSN were used for years before the most recent Form W-2. Irs form 1040v Where to get and file social security number application forms. Irs form 1040v    U. Irs form 1040v S. Irs form 1040v Virgin Islands—U. Irs form 1040v S. Irs form 1040v Social Security Administration, 8000 Nisky Center, First Floor, Suite 2, St. Irs form 1040v Thomas, VI 00802. Irs form 1040v  Guam—U. Irs form 1040v S. Irs form 1040v Social Security Administration, 655 Harmon Loop Road, Suite 300, Dededo, GU 96929. Irs form 1040v  American Samoa—U. Irs form 1040v S. Irs form 1040v Social Security Administration, Pago Plaza, Suite 117, Pago Pago, AS 96799. Irs form 1040v  Commonwealth of the Northern Mariana Islands—U. Irs form 1040v S. Irs form 1040v Social Security Administration, MH Building, Suite 201, Saipan, MP 96950. Irs form 1040v Verification of social security numbers. Irs form 1040v   Employers and authorized reporting agents can use the Social Security Number Verification Service (SSNVS) to instantly verify up to 10 names and SSNs (per screen) at a time, or submit an electronic file of up to 250,000 names and SSNs and usually receive the results the next business day. Irs form 1040v Visit www. Irs form 1040v socialsecurity. Irs form 1040v gov/employer/ssnv. Irs form 1040v htm for more information. Irs form 1040v Registering for SSNVS. Irs form 1040v   You must register online and receive authorization from your employer to use SSNVS. Irs form 1040v To register, visit SSA's website at www. Irs form 1040v ssa. Irs form 1040v gov/employer and click on the Business Services Online link. Irs form 1040v Follow the registration instructions to obtain a user identification (ID) and password. Irs form 1040v You will need to provide the following information about yourself and your company. Irs form 1040v Name. Irs form 1040v SSN. Irs form 1040v Date of birth. Irs form 1040v Type of employer. Irs form 1040v EIN. Irs form 1040v Company name, address, and telephone number. Irs form 1040v Email address. Irs form 1040v   When you have completed the online registration process, SSA will mail a one-time activation code to your employer. Irs form 1040v You must enter the activation code online to use SSNVS. Irs form 1040v 4. Irs form 1040v Wages and Other Compensation Generally, all wages are subject to social security and Medicare tax (and FUTA tax for U. Irs form 1040v S. Irs form 1040v Virgin Islands employers). Irs form 1040v However, wages subject to social security tax and FUTA tax are limited by a wage base amount that you pay to each employee for the year. Irs form 1040v The wage base for social security tax is $117,000 for 2014. Irs form 1040v After you pay $117,000 to an employee in 2014, including tips, do not withhold social security tax on any amount that you later pay to the employee for the year. Irs form 1040v The wage base for FUTA tax is $7,000 for 2014. Irs form 1040v All wages are subject to Medicare tax. Irs form 1040v The wages may be in cash or in other forms, such as an automobile for personal use. Irs form 1040v Wages include salaries, vacation allowances, bonuses, commissions, and fringe benefits. Irs form 1040v It does not matter how payments are measured or paid. Irs form 1040v See the table in section 12 for exceptions to social security, Medicare, and FUTA taxes on wages. Irs form 1040v See section 5 and section 6 for a discussion of how the rules apply to tips and farmworkers. Irs form 1040v Social security and Medicare taxes apply to most payments of sick pay, including payments by third parties such as insurance companies. Irs form 1040v Special rules apply to the reporting of third-party sick pay. Irs form 1040v For details, see Publication 15-A. Irs form 1040v Determine the value of noncash pay (such as goods, lodging, and meals) by its fair market value. Irs form 1040v However, see Fringe Benefits , later in this section. Irs form 1040v Except for farmworkers and household employees, this kind of pay may be subject to social security, Medicare, and FUTA taxes. Irs form 1040v Back pay, including retroactive wage increases (but not amounts paid as liquidated damages), is taxed as ordinary wages in the year paid. Irs form 1040v For information on reporting back pay to the Social Security Administration, see Publication 957, Reporting Back Pay and Special Wage Payments to the Social Security Administration. Irs form 1040v Travel and business expenses. Irs form 1040v   Payments to your employee for travel and other necessary expenses of your business generally are included in taxable wages if (a) your employee is not required to or does not substantiate timely those expenses to you with receipts or other documentation, or (b) you advance an amount to your employee for business expenses and your employee is not required to or does not return timely any amount that he or she does not substantiate. Irs form 1040v Sick pay. Irs form 1040v   In general, sick pay is any amount that you pay, under a plan that you take part in, to an employee because of sickness or injury. Irs form 1040v These amounts are sometimes paid by a third party, such as an insurance company. Irs form 1040v In either case, these payments are subject to social security and Medicare taxes (and FUTA tax for U. Irs form 1040v S. Irs form 1040v Virgin Islands employers). Irs form 1040v Sick pay becomes exempt from these taxes after the end of 6 calendar months after the calendar month the employee last worked for the employer. Irs form 1040v Publication 15-A explains the employment tax rules that apply to sick pay, disability benefits, and similar payments to employees. Irs form 1040v Fringe Benefits Generally, fringe benefits are includible in the gross income of an employee and are subject to employment taxes. Irs form 1040v Examples of fringe benefits include the use of an automobile, aircraft flights that you provide, free or discounted commercial airline flights, vacations, discounts on property or services, memberships in country clubs or other social clubs, and tickets to entertainment or sporting events. Irs form 1040v In general, the amount included in the employee's income is the excess of the fair market value of the benefit over the sum of any amount paid for it by the employee and any amount excluded by law. Irs form 1040v For more information, see Publication 15-B, Employer's Tax Guide to Fringe Benefits. Irs form 1040v When fringe benefits are treated as paid. Irs form 1040v   You can choose to treat certain noncash fringe benefits (including personal use of an automobile provided by you) as paid by the pay period, quarter, or on any other basis that you choose, but they must be treated as paid at least annually. Irs form 1040v You do not have to make a formal choice of payment dates or notify the IRS. Irs form 1040v You do not have to use the same basis for all employees. Irs form 1040v You may change methods as often as you like, as long as all benefits provided in a calendar year are treated as paid no later than December 31 of the calendar year. Irs form 1040v However, see Special accounting rule for fringe benefits provided during November and December , later in this section. Irs form 1040v   You can treat the value of a single taxable noncash fringe benefit as paid on one or more dates in the same calendar year, even if the employee gets the entire benefit at one time. Irs form 1040v However, once you elect the payment dates, you must report the taxes on your return in the same tax period in which you treated them as paid. Irs form 1040v This election does not apply to a fringe benefit where real property or investment personal property is transferred. Irs form 1040v Withholding social security and Medicare taxes on fringe benefits. Irs form 1040v   You add the value of fringe benefits to regular wages for a payroll period and figure social security and Medicare taxes on the total. Irs form 1040v   If you withhold less than the required amount of social security and Medicare taxes from the employee in a calendar year but report and pay the proper amount, you may recover the taxes from the employee. Irs form 1040v Depositing taxes on fringe benefits. Irs form 1040v   Once you choose payment dates for taxable noncash fringe benefits, you must deposit taxes in the same deposit period that you treat the fringe benefits as paid. Irs form 1040v You may make a reasonable estimate of the value of the fringe benefits. Irs form 1040v In general, the value of taxable noncash fringe benefits provided in a calendar year must be determined by January 31 of the following year. Irs form 1040v   You may claim a refund of overpayments or elect to have any overpayment applied to the next employment tax return. Irs form 1040v If deposits are underpaid, see Deposit Penalties in section 8. Irs form 1040v Valuation of vehicles provided to employees. Irs form 1040v    If you provide a vehicle to your employees, you may either determine the actual value of the benefit for the entire calendar year, taking into account the business use of the vehicle, or consider the entire use for the calendar year as personal and include 100% of the value of the vehicle in the employee's income. Irs form 1040v For reporting information to employees, see the box 14 instructions in the General Instructions for Forms W-2 and W-3. Irs form 1040v Special accounting rule for fringe benefits provided during November and December. Irs form 1040v   You may choose to treat the value of taxable noncash fringe benefits provided during November and December as paid in the next year. Irs form 1040v However, this applies only to those benefits that you actually provided during November and December, not to those you merely treated as paid during those months. Irs form 1040v   If you use this rule, you must notify each affected employee between the time of the employee's last paycheck of the calendar year and at or near the time that you give the employee Form W-2AS, W-2CM, W-2GU, or W-2VI. Irs form 1040v If you use the special accounting rule, your employee must also use it for the same period that you use it. Irs form 1040v You cannot use this rule for a fringe benefit of real property or tangible or intangible real property of a kind normally held for investment that is transferred to your employee. Irs form 1040v 5. Irs form 1040v Tips Tips that your employee receives from customers are generally subject to social security and Medicare withholding. Irs form 1040v Your employee must report cash tips to you by the 10th of the month after the month that the tips are received. Irs form 1040v The report should include tips you paid over to the employee for charge customers, tips the employee received directly from customers, and tips received from other employees under any tip-sharing arrangement. Irs form 1040v Both directly and indirectly tipped employees must report tips to you. Irs form 1040v The report should not include tips that the employee paid out to other employees. Irs form 1040v No report is required for months when tips are less than $20. Irs form 1040v Your employees report tips on Form 4070, Employee's Report of Tips to Employer, or on a similar statement. Irs form 1040v They may also use Form 4070A, Employee's Daily Record of Tips, to keep a record of their tips. Irs form 1040v Both forms are included in Publication 1244, Employee's Daily Record of Tips and Report to Employer, available at IRS. Irs form 1040v gov. Irs form 1040v The statement must be signed by the employee and must include: The employee's name, address, and SSN, Your name and address, The month or period that the report covers, and The total tips received during the month or period. Irs form 1040v You are permitted to establish a system for electronic tip reporting by employees. Irs form 1040v See Regulations section 31. Irs form 1040v 6053-1(d). Irs form 1040v Collecting taxes on tips. Irs form 1040v   You must collect the employee social security and Medicare taxes on the employee's tips. Irs form 1040v You can also collect these taxes from the employee's wages or from other funds that he or she makes available. Irs form 1040v Stop collecting the employee social security tax when his or her total wages and tips for 2014 reach $117,000. Irs form 1040v Collect the employee Medicare tax for the whole year on all wages and tips. Irs form 1040v   You are responsible for the employer social security tax on wages and tips until the wages (including tips) reach the wage base limit. Irs form 1040v You are responsible for the employer Medicare tax for the whole year on all wages and tips. Irs form 1040v File Form 941-SS (or Form 944) to report withholding and employer taxes on tips. Irs form 1040v The withholding rules for withholding an employee's share of Medicare tax on tips also apply to withholding the Additional Medicare Tax once wages and tips exceed $200,000 in the calendar year. Irs form 1040v Ordering rule. Irs form 1040v   If, by the 10th of the month after the month you received an employee's report on tips, you do not have enough employee funds available to deduct the employee social security and Medicare tax on tips, you no longer have to collect it and are not liable for it. Irs form 1040v Reporting tips. Irs form 1040v   Report tips and any collected and uncollected social security in boxes 1, 5, 7, and 12 on Forms W-2AS, W-2CM, W-2GU, or W-2VI and on Form 941-SS, lines 5b, 5c, and 5d (Form 944, lines 4b, 4c, and 4d). Irs form 1040v Do not include any uncollected Additional Medicare Tax in box 12 of Form W-2. Irs form 1040v Report an adjustment on Form 941-SS, line 9 (Form 944, line 6), for the uncollected social security and Medicare taxes. Irs form 1040v The table in section 12 shows how tips are treated for FUTA tax purposes. Irs form 1040v   Revenue Ruling 2012-18 provides guidance for employers regarding social security and Medicare taxes imposed on tips, including information on the reporting of the employer share of social security and Medicare taxes under section 3121(q), the difference between tips and service charges, and the section 45B credit. Irs form 1040v See Revenue Ruling 2012-18, 2012-26 I. Irs form 1040v R. Irs form 1040v B. Irs form 1040v 1032, available at www. Irs form 1040v irs. Irs form 1040v gov/irb/2012-26_IRB/ar07. Irs form 1040v html. Irs form 1040v 6. Irs form 1040v Social Security and Medicare Taxes for Farmworkers The tests described below apply only to services that are defined as agricultural labor (farmwork). Irs form 1040v In general, you are an employer of farmworkers if your employees: Raise or harvest agricultural or horticultural products on your farm (including the raising and feeding of livestock); Work in connection with the operation, management, conservation, improvement, or maintenance of your farm and its tools and equipment; Provide services relating to salvaging timber, or clearing land of brush and other debris, left by a hurricane (also known as hurricane labor); Handle, process, or package any agricultural or horticultural commodity if you produced over half of the commodity (for a group of up to 20 unincorporated operators, all of the commodity); or Do work for you related to cotton ginning, turpentine, gum resin products, or the operation and maintenance of irrigation facilities. Irs form 1040v For this purpose, the term “farm” includes stock, dairy, poultry, fruit, fur-bearing animal, and truck farms, as well as plantations, ranches, nurseries, ranges, greenhouses or other similar structures used primarily for the raising of agricultural or horticultural commodities, and orchards. Irs form 1040v Farmwork does not include reselling activities that do not involve any substantial activity of raising agricultural or horticultural commodities, such as a retail store or a greenhouse used primarily for display or storage. Irs form 1040v A “share farmer” working for you is not your employee. Irs form 1040v However, the share farmer may be subject to self-employment tax. Irs form 1040v In general, share farming is an arrangement in which certain commodity products are shared between the farmer and the owner (or tenant) of the land. Irs form 1040v For details, see Regulations section 31. Irs form 1040v 3121(b)(16)-1. Irs form 1040v The $150 Test or the $2,500 Test All cash wages that you pay to any employee for farmwork are subject to social security and Medicare taxes if either of the following two tests is met. Irs form 1040v You pay cash wages to the employee of $150 or more in a year (count all cash wages paid on a time, piecework, or other basis) for farmwork. Irs form 1040v The $150 test applies separately to each farmworker that you employ. Irs form 1040v If you employ a family of workers, each member is treated separately. Irs form 1040v Do not count wages paid by other employers. Irs form 1040v The total that you pay for farmwork (cash and noncash) to all of your employees is $2,500 or more during the year. Irs form 1040v Exceptions. Irs form 1040v   The $150 and $2,500 tests do not apply to wages that you pay to a farmworker who receives less than $150 in annual cash wages and the wages are not subject to social security and Medicare taxes even if you pay $2,500 or more in that year to all of your farmworkers if the farmworker: Is employed in agriculture as a hand-harvest laborer, Is paid piece rates in an operation that is usually paid on a piece-rate basis in the region of employment, Commutes daily from his or her home to the farm, and Had been employed in agriculture less than 13 weeks in the preceding calendar year. Irs form 1040v   Amounts that you pay to these seasonal farmworkers, however, count toward the $2,500-or-more test to determine whether wages that you pay to other farmworkers are subject to social security and Medicare taxes. Irs form 1040v 7. Irs form 1040v How To Figure Social Security and Medicare Taxes The tax rate for social security is 6. Irs form 1040v 2% (amount withheld) each for the employer and employee (12. Irs form 1040v 4% total). Irs form 1040v The social security wage base limit is $117,000. Irs form 1040v The tax rate for Medicare is 1. Irs form 1040v 45% (amount withheld) each for the employee and employer (2. Irs form 1040v 9% total). Irs form 1040v There is no wage base limit for Medicare tax; all covered wages are subject to Medicare tax. Irs form 1040v Multiply each wage payment by these percentages to figure the tax to withhold from employees. Irs form 1040v Employers report both the employee and employer shares on Forms 941-SS, 944, or Form 943 (farm employment). Irs form 1040v See section 5 for information on tips. Irs form 1040v Additional Medicare Tax withholding. Irs form 1040v   In addition to withholding Medicare tax at 1. Irs form 1040v 45%, you must withhold a 0. Irs form 1040v 9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. Irs form 1040v You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. Irs form 1040v Additional Medicare Tax is only imposed on the employee. Irs form 1040v There is no employer share of Additional Medicare Tax. Irs form 1040v All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 withholding threshold. Irs form 1040v   For more information on what wages are subject to Medicare tax, see the chart Special Rules for Various Types of Employment and Payments in section 12. Irs form 1040v For more information on Additional Medicare Tax, visit IRS. Irs form 1040v gov and enter “Additional Medicare Tax” in the search box. Irs form 1040v Deducting the tax. Irs form 1040v   Deduct the employee tax from each wage payment. Irs form 1040v If you are not sure that the wages that you pay to a farmworker during the year will be taxable, you may either deduct the tax when you make the payments or wait until the $2,500 test or the $150 test explained in section 6 has been met. Irs form 1040v Employee's portion of taxes paid by employer. Irs form 1040v   If you pay your employee's social security and Medicare taxes without deducting them from the employee's pay, you must include the amount of the payments in the employee's wages for social security and Medicare taxes. Irs form 1040v This increase in the employee's wage payment for your payment of the employee's social security and Medicare taxes is also subject to employee social security and Medicare taxes. Irs form 1040v This again increases the amount of the additional taxes that you must pay. Irs form 1040v Household and agricultural employers. Irs form 1040v   This discussion does not apply to household and agricultural employers. Irs form 1040v If you pay a household or agricultural employee's social security and Medicare taxes, these payments must be included in the employee's wages. Irs form 1040v However, this wage increase due to the tax payments is not subject to social security or Medicare taxes as discussed in this section. Irs form 1040v See Publication 15-A for details. Irs form 1040v Sick pay payments. Irs form 1040v   Social security and Medicare taxes apply to most payments of sick pay, including payments made by third parties such as insurance companies. Irs form 1040v For details on third-party payers of sick pay, see Publication 15-A. Irs form 1040v 8. Irs form 1040v Depositing Taxes You must deposit social security and Medicare taxes if your tax liability (Form 941-SS, line 10; Form 944, line 7; or Form 943, line 11) is $2,500 or more for the tax return period. Irs form 1040v You must make the deposit by electronic funds transfer. Irs form 1040v For more information about electronic funds transfers, see How To Deposit , later in this section. Irs form 1040v Payment with Return $2,500 rule. Irs form 1040v   Instead of making deposits during the current quarter, you can pay your total Form 941-SS tax liability when you timely file Form 941-SS if: Your total Form 941-SS tax liability for either the current quarter or the preceding quarter is less than $2,500 and You do not incur a $100,000 next-day deposit obligation during the current quarter. Irs form 1040v   If you are not sure your total liability for the current quarter will be less than $2,500, (and your liability for the preceding quarter was not less than $2,500), make deposits using the semiweekly or monthly rules so you won't be subject to failure to deposit penalties. Irs form 1040v Employers who have been notified to file Form 944 can pay their tax liability due for the fourth quarter with Form 944, if their fourth quarter tax liability is less than $2,500. Irs form 1040v Employers must have deposited any tax liability due for the first, second, and third quarters, according to the deposit rules, in order to avoid failure-to-deposit penalties for deposits due during those quarters. Irs form 1040v Only monthly schedule depositors are allowed to make an Accuracy of Deposits Rule payment with the return. Irs form 1040v Semiweekly schedule depositors must timely deposit the amount. Irs form 1040v See Accuracy of Deposits Rule and How To Deposit, later in this section. Irs form 1040v When To Deposit Under the rules discussed below, the only difference between farm and nonfarm workers' employment tax deposit rules is the lookback period. Irs form 1040v Therefore, farm and nonfarm workers are discussed together except where noted. Irs form 1040v Depending on your total taxes reported during a lookback period (discussed later), you are either a monthly schedule depositor or a semiweekly schedule depositor. Irs form 1040v The terms “monthly schedule depositor” and “semiweekly schedule depositor” do not refer to how often you pay your employees or how often you are required to make deposits. Irs form 1040v The terms identify which set of rules that you must follow when a tax liability arises (for example, when you have a payday). Irs form 1040v You will need to determine your deposit schedule for a calendar year based on the total employment taxes reported on Forms 941-SS, line 10; Form 944, line 7; or Form 943, line 9, for your lookback period (defined below). Irs form 1040v If you filed both Forms 941-SS and 941 during the lookback period, combine the tax liabilities for these returns for purposes of determining your deposit schedule. Irs form 1040v Determine your deposit schedule for Form 943 separately from Forms 941-SS and 941. Irs form 1040v Lookback period for employers of nonfarm workers. Irs form 1040v   The lookback period for Form 941-SS (or Form 941) consists of four quarters beginning July 1 of the second preceding year and ending June 30 of the prior year. Irs form 1040v These four quarters are your lookback period even if you did not report any taxes for any of the quarters. Irs form 1040v For 2014, the lookback period is July 1, 2012, through June 30, 2013. Irs form 1040v    Table 1. Irs form 1040v Lookback Period for Calendar Year 2014 Lookback Period July 1, 2012 Oct. Irs form 1040v 1, 2012 Jan. Irs form 1040v 1, 2013 Apr. Irs form 1040v 1, 2013 through through through through Sep. Irs form 1040v 30, 2012 Dec. Irs form 1040v 31, 2012 Mar. Irs form 1040v 31, 2013 June 30, 2013    The lookback period for Form 944 is the second calendar year preceding the current calendar year. Irs form 1040v For example, the lookback period for calendar year 2014 is calendar year 2012. Irs form 1040v In addition, for employers who filed Form 944 for 2012 or for 2013 and will file Form 941-SS (or Form 941) for 2014, the lookback period for 2014 is the second calendar year preceding the current calendar year, that is, 2012. Irs form 1040v Lookback period for employers of farmworkers. Irs form 1040v   The lookback period for Form 943 is the second calendar year preceding the current calendar year. Irs form 1040v The lookback period for calendar year 2014 is calendar year 2012. Irs form 1040v Adjustments to lookback period taxes. Irs form 1040v   To determine your taxes for the lookback period, use only the tax that you reported on the original returns (Forms 941-SS, 943, or 944). Irs form 1040v Do not include any adjustments shown on Form 941-X, 943-X, or 944-X. Irs form 1040v Example. Irs form 1040v   An employer originally reported total taxes of $45,000 for the lookback period. Irs form 1040v The employer discovered during January 2014 that the tax reported during the lookback period was understated by $10,000 and corrected this error by filing Form 941-X. Irs form 1040v The employer is a monthly schedule depositor for 2014 because the lookback period tax liabilities are based on the amounts originally reported, and they were $50,000 or less. Irs form 1040v Deposit Period The term “deposit period” refers to the period during which tax liabilities are accumulated for each required deposit due date. Irs form 1040v For monthly schedule depositors, the deposit period is a calendar month. Irs form 1040v The deposit periods for semiweekly schedule depositors are Wednesday through Friday and Saturday through Tuesday. Irs form 1040v Monthly Deposit Schedule If your total tax reported for the lookback period is $50,000 or less, you are a monthly schedule depositor for the current year. Irs form 1040v You must deposit taxes on wage payments made during a calendar month by the 15th day of the following month. Irs form 1040v New employers. Irs form 1040v   Your tax liability for any quarter in the lookback period before the date you started or acquired your business is considered to be zero. Irs form 1040v Therefore, you are a monthly schedule depositor for the first calendar year of your business (but see the $100,000 Next-Day Deposit Rule , later in this section). Irs form 1040v Semiweekly Deposit Schedule If your total tax reported for the lookback period is more than $50,000, you are a semiweekly schedule depositor for the current year. Irs form 1040v If you are a semiweekly schedule depositor, you must deposit on Wednesday and/or Friday, depending on what day of the week that you make wage payments, as follows. Irs form 1040v Deposit taxes on wage payments made on Wednesday, Thursday, and/or Friday by the following Wednesday. Irs form 1040v Deposit taxes on wage payments made on Saturday, Sunday, Monday, and/or Tuesday by the following Friday. Irs form 1040v Semiweekly depositors are generally not required to deposit twice a week if their payments were in the same semiweekly period unless the $100,000 Next-Day Deposit Rule , discussed later in this section, applies. Irs form 1040v For example, if you made a payment on both Wednesday and Friday and incurred taxes of $10,000 for each pay date, deposit the $20,000 on the following Wednesday. Irs form 1040v If you made no additional payments on Saturday through Tuesday, no deposit is due on Friday. Irs form 1040v Semiweekly deposit period spanning two quarters. Irs form 1040v   If you have more than one pay date during a semiweekly period and the pay dates fall in different calendar quarters, you will need to make separate deposits for the separate liabilities. Irs form 1040v Example. Irs form 1040v   If you have a pay date on Monday, March 31, 2014 (first quarter), and another pay date on Tuesday, April 1, 2014 (second quarter), two separate deposits will be required even though the pay dates fall within the same semiweekly period. Irs form 1040v Both deposits will be due on Friday, April 4, 2014 (3 business days from the end of the semiweekly deposit period). Irs form 1040v Examples of Monthly and Semiweekly Schedules Employers of nonfarm workers. Irs form 1040v   Rose Co. Irs form 1040v reported Form 941-SS taxes as follows: 2013 Lookback Period 3rd Quarter 2011 $12,000 4th Quarter 2011 12,000 1st Quarter 2012 12,000 2nd Quarter 2012 12,000   $48,000 2014 Lookback Period 3rd Quarter 2012 $12,000 4th Quarter 2012 12,000 1st Quarter 2013 12,000 2nd Quarter 2013 15,000   $51,000 Rose Co. Irs form 1040v is a monthly schedule depositor for 2013 because its taxes for the four quarters in its lookback period ($48,000 for the 3rd quarter of 2011 through the 2nd quarter of 2012) were not more than $50,000. Irs form 1040v However, for 2014, Rose Co. Irs form 1040v is a semiweekly schedule depositor because the total taxes for the four quarters in its lookback period ($51,000 for the 3rd quarter of 2012 through the 2nd quarter of 2013) exceeded $50,000. Irs form 1040v Employers of farmworkers. Irs form 1040v   Red Co. Irs form 1040v reported taxes on its 2012 Form 943, line 9, of $48,000. Irs form 1040v On its 2013 Form 943, line 11, it reported taxes of $60,000. Irs form 1040v   Red Co. Irs form 1040v is a monthly schedule depositor for 2014 because its taxes for its lookback period ($48,000 for calendar year 2012) were not more than $50,000. Irs form 1040v However, for 2015, Red Co. Irs form 1040v is a semiweekly schedule depositor because the total taxes for its lookback period ($60,000 for calendar year 2013) exceeded $50,000. Irs form 1040v New agricultural employers. Irs form 1040v   New agricultural employers filing Form 943 are monthly schedule depositors for the first and second calendar years of their business because their taxes for the lookback period (2 years) are considered to be zero. Irs form 1040v However, see the $100,000 Next-Day Deposit Rule , later in this section. Irs form 1040v Deposits on Business Days Only If a deposit due date falls on a day that is not a business day, the deposit is considered timely if it is made by the close of the next business day. Irs form 1040v A business day is any day other than a Saturday, Sunday, or legal holiday. Irs form 1040v For example, if a deposit is required to be made on Friday, but Friday is a legal holiday, the deposit is considered timely if it is made by the following Monday (if Monday is a business day). Irs form 1040v Semiweekly schedule depositors have at least 3 business days to make a deposit. Irs form 1040v If any of the 3 weekdays after the end of a semiweekly period is a legal holiday, you will have an additional day for each day that is a legal holiday to make the required deposit. Irs form 1040v For example, if a semiweekly schedule depositor accumulated taxes for payments made on Friday and the following Monday is a legal holiday, the deposit normally due on Wednesday may be made on Thursday (this allows 3 business days to make the deposit). Irs form 1040v Legal holiday. Irs form 1040v   The term “legal holiday” means any legal holiday in the District of Columbia. Irs form 1040v Legal holidays for 2014 are listed below. Irs form 1040v January 1—New Year's Day January 20—Birthday of Martin Luther King, Jr. Irs form 1040v February 17—Washington's Birthday April 16—District of Columbia Emancipation Day May 26—Memorial Day July 4—Independence Day September 1—Labor Day October 13—Columbus Day November 11—Veterans Day November 27—Thanksgiving Day December 25—Christmas Day Application of Monthly and Semiweekly Schedules The following examples illustrate the procedure for determining the deposit date under the two different deposit schedules. Irs form 1040v Monthly schedule example. Irs form 1040v   Spruce Co. Irs form 1040v is a monthly schedule depositor with seasonal employees. Irs form 1040v It paid wages each Friday during August but did not pay any wages during September. Irs form 1040v Under the monthly deposit schedule, Spruce Co. Irs form 1040v must deposit the combined tax liabilities for the four August paydays by September 15. Irs form 1040v Spruce Co. Irs form 1040v does not have a deposit requirement for September (due by October 15) because no wages were paid and, therefore, it did not have a tax liability for September. Irs form 1040v Semiweekly schedule example. Irs form 1040v   Green, Inc. Irs form 1040v is a semiweekly schedule depositor and pays wages once each month on the last Friday of the month. Irs form 1040v Although Green, Inc. Irs form 1040v , has a semiweekly deposit schedule, it will deposit just once a month because it pays wages only once a month. Irs form 1040v The deposit, however, will be made under the semiweekly deposit schedule as follows: Green, Inc. Irs form 1040v ’s tax liability for the April 25, 2014 (Friday), payday must be deposited by April 30, 2014 (Wednesday). Irs form 1040v Under the semiweekly deposit schedule, liabilities for wages paid on Wednesday through Friday must be deposited by the following Wednesday. Irs form 1040v $100,000 Next-Day Deposit Rule If you accumulate taxes of $100,000 or more on any day during a deposit period, you must deposit by the close of the next business day, whether you are a monthly or a semiweekly schedule depositor. Irs form 1040v For purposes of the $100,000 rule, do not continue accumulating taxes after the end of a deposit period. Irs form 1040v For example, if a semiweekly schedule depositor has accumulated taxes of $95,000 on Tuesday and $10,000 on Wednesday, the $100,000 next-day deposit rule does not apply because the $10,000 is accumulated in the next deposit period. Irs form 1040v Thus, $95,000 must be deposited by Friday and $10,000 must be deposited by the following Wednesday. Irs form 1040v However, once you accumulate at least $100,000 in a deposit period, stop accumulating at the end of that day and begin to accumulate anew on the next day. Irs form 1040v For example, Fir Co. Irs form 1040v is a semiweekly schedule depositor. Irs form 1040v On Monday, Fir Co. Irs form 1040v accumulates taxes of $110,000 and must deposit on Tuesday, the next business day. Irs form 1040v On Tuesday, Fir Co. Irs form 1040v accumulates additional taxes of $30,000. Irs form 1040v Because the $30,000 is not added to the previous $110,000 and is less than $100,000, Fir Co. Irs form 1040v does not have to deposit the $30,000 until Friday (following the semiweekly deposit schedule). Irs form 1040v If you are a monthly schedule depositor and you accumulate a $100,000 tax liability on any day during a month, you become a semiweekly schedule depositor on the next day and remain so for the remainder of the calendar year and for the following calendar year. Irs form 1040v Example. Irs form 1040v   Elm, Inc. Irs form 1040v started its business on May 1, 2014. Irs form 1040v On May 8, it paid wages for the first time and accumulated a tax liability of $40,000. Irs form 1040v On Friday, May 9, Elm, Inc. Irs form 1040v paid wages and accumulated a liability of $60,000, making its accumulated Form 941-SS tax liability total $100,000. Irs form 1040v Elm, Inc. Irs form 1040v must deposit $100,000 by Monday, May 12, the next business day. Irs form 1040v Because this was the first year of its business, the tax liability for its lookback period is considered to be zero, and it would be a monthly schedule depositor based on the lookback rules. Irs form 1040v However, because Elm, Inc. Irs form 1040v accumulated $100,000 on May 9, it became a semiweekly schedule depositor on May 10. Irs form 1040v It will be a semiweekly schedule depositor for the remainder of 2014 and for 2015. Irs form 1040v Accuracy of Deposits Rule You are required to deposit 100% of your tax liability on or before the deposit due date. Irs form 1040v However, penalties will not be applied for depositing less than 100% if both of the following conditions are met. Irs form 1040v Any deposit shortfall does not exceed the greater of $100 or 2% of the amount of taxes otherwise required to be deposited, and The deposit shortfall is paid or deposited by the shortfall makeup date as described below. Irs form 1040v Makeup date for deposit shortfall: Monthly schedule depositor. Irs form 1040v Deposit or pay the shortfall by the due date of your Form 941-SS, 944, or 943 for the period in which the shortfall occurred. Irs form 1040v You may pay the shortfall with your return even if the amount is $2,500 or more. Irs form 1040v Semiweekly schedule depositor. Irs form 1040v Deposit by the earlier of: The first Wednesday or Friday (whichever comes first) that comes on or after the 15th of the month following the month in which the shortfall occurred, or The return due date for the period in which the shortfall occurred. Irs form 1040v For example, if a semiweekly schedule depositor filing Form 941-SS has a deposit shortfall during July 2014, the shortfall makeup date is August 15, 2014 (Friday). Irs form 1040v However, if the shortfall occurred on the required April 2 (Wednesday), deposit date for a March 28 (Friday) pay date, the return due date for the March 28 pay date (April 30) would come before the May 16 (Friday) shortfall makeup date. Irs form 1040v In this case, the shortfall must be deposited by April 30, 2014. Irs form 1040v Employers of Both Farm and Nonfarm Workers If you employ both farm and nonfarm workers, you must treat employment taxes for the farmworkers (Form 943 taxes) separately from employment taxes for the nonfarm workers (Form 941-SS or 944 taxes). Irs form 1040v Form 943 taxes and Form 941-SS (or Form 944) taxes are not combined for purposes of applying any of the deposit rules. Irs form 1040v If a deposit is due, deposit the Form 941-SS (or Form 944) taxes and Form 943 taxes separately, as discussed next. Irs form 1040v How To Deposit You must deposit employment taxes by electronic funds transfer. Irs form 1040v See Payment with Return , earlier in this section, for exceptions explaining when taxes may be paid with the tax return instead of being deposited. Irs form 1040v Electronic deposit requirement. Irs form 1040v   You must use electronic funds transfer to make all federal tax deposits (such as deposits of employment tax, excise tax, and corporate income tax). Irs form 1040v Generally, electronic fund transfers are made using the Electronic Federal Tax Payment System (EFTPS). Irs form 1040v If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. Irs form 1040v   EFTPS is a free service provided by the Department of the Treasury. Irs form 1040v To get more information or to enroll in EFTPS, call 1-800-555-4477 (U. Irs form 1040v S. Irs form 1040v Virgin Islands only) or 303-967-5916 (toll call). Irs form 1040v You can also visit the EFTPS website at www. Irs form 1040v eftps. Irs form 1040v gov. Irs form 1040v Additional information about EFTPS is also available in Publication 966. Irs form 1040v When you receive your EIN. Irs form 1040v   If you are a new employer that indicated a federal tax obligation when requesting an EIN, you will be pre-enrolled in EFTPS. Irs form 1040v You will receive information about Express Enrollment in your Employer Identification Number (EIN) Package and an additional mailing containing your EFTPS personal identification number (PIN) and instructions for activating your PIN. Irs form 1040v Follow the steps in your “How to Activate Your Enrollment” brochure to activate your enrollment and begin making your payroll tax deposits. Irs form 1040v If you outsource any of your payroll and related tax duties to a third party payer, such as a payroll service provider or reporting agent, be sure to tell them about your EFTPS enrollment. Irs form 1040v Deposit record. Irs form 1040v   For your records, an Electronic Funds Transfer (EFT) Trace Number will be provided with each successful payment. Irs form 1040v The number can be used as a receipt or to trace the payment. Irs form 1040v Depositing on time. Irs form 1040v   For deposits made by EFTPS to be on time, you must initiate the deposit by 8 p. Irs form 1040v m. Irs form 1040v Eastern time the day before the date the deposit is due. Irs form 1040v If you use a third party to make deposits on your behalf, they may have different cutoff times. Irs form 1040v Same-day payment option. Irs form 1040v   If you fail to initiate a deposit transaction on EFTPS by 8 p. Irs form 1040v m. Irs form 1040v Eastern time the day before the date a deposit is due, you can still make your deposit on time by using the Federal Tax Application (FTA). Irs form 1040v To use the same-day payment method, you will need to make arrangements with your financial institution ahead of time. Irs form 1040v Please check with your financial institution regarding availability, deadlines, and costs. Irs form 1040v Your financial institution may charge you a fee for payments made this way. Irs form 1040v To learn more about the information you will need to provide your financial institution to make a same-day wire payment, please visit www. Irs form 1040v eftps. Irs form 1040v gov to download the Same-Day Payment Worksheet. Irs form 1040v How to claim credit for overpayments. Irs form 1040v   If you deposited more than the right amount of taxes for a tax period, you can choose on Form 941-SS, 941, 944, or 943 for that tax period to have the overpayment refunded or applied as a credit to your next return. Irs form 1040v Do not ask EFTPS to request a refund from the IRS for you. Irs form 1040v Deposit Penalties Penalties may apply if you do not make required deposits on time or if you make deposits of less than the required amount. Irs form 1040v The penalties do not apply if any failure to make a proper and timely deposit was due to reasonable cause and not to willful neglect. Irs form 1040v The IRS may also waive penalties if you inadvertently fail to deposit in the first quarter that a deposit is due, or the first quarter during which your frequency of deposits changed, if you timely filed your employment tax return. Irs form 1040v For amounts not properly or timely deposited, the penalty rates are as follows. Irs form 1040v 2% - Deposits made 1 to 5 days late. Irs form 1040v 5% - Deposits made 6 to 15 days late. Irs form 1040v 10% - Deposits made 16 or more days late. Irs form 1040v Also applies to amounts paid within 10 days of the date of the first notice that the IRS sent asking for the tax due. Irs form 1040v 10% - Amounts (that should have been deposited) paid directly to the IRS or paid with your tax return (but see Payment with Return , earlier in this section, for exceptions). Irs form 1040v 15% - Amounts still unpaid more than 10 days after the date of the first notice that the IRS sent asking for the tax due or the day on which you received notice and demand for immediate payment, whichever is earlier. Irs form 1040v Late deposit penalty amounts are determined using calendar days, starting from the due date of the liability. Irs form 1040v Special rule for former Form 944 filers. Irs form 1040v    If you filed Form 944 for the prior year and must file Forms 941-SS for the current year because your employment tax liability for the prior year exceeded the Form 944 eligibility requirement ($1,000 or less), the failure-to-deposit penalty will not apply to a late deposit of employment taxes for the first month of the current year if the taxes are deposited in full by March 15 of the current year. Irs form 1040v Order in which deposits are applied. Irs form 1040v   Deposits generally are applied to the most recent tax liability within the return period (quarter or year). Irs form 1040v However, if you receive a failure-to-deposit penalty notice, you may designate how your payment is to be applied in order to minimize the amount of the penalty, if you do so within 90 days of the date of the notice. Irs form 1040v Follow the instructions on the penalty notice that you received. Irs form 1040v For more information on designating deposits, see Revenue Procedure 2001-58. Irs form 1040v You can find Revenue Procedure 2001-58 on page 579 of Internal Revenue Bulletin 2001-50 at www. Irs form 1040v irs. Irs form 1040v gov/pub/irs-irbs/irb01-50. Irs form 1040v pdf. Irs form 1040v Example. Irs form 1040v Cedar, Inc. Irs form 1040v is required to make a deposit of $1,000 on July 15 and $1,500 on August 15. Irs form 1040v It does not make the deposit on July 15. Irs form 1040v On August 15, Cedar, Inc. Irs form 1040v deposits $2,000. Irs form 1040v Under the deposits rule, which applies deposits to the most recent tax liability, $1,500 of the deposit is applied to the August 15 deposit and the remaining $500 is applied to the July deposit. Irs form 1040v Accordingly, $500 of the July 15 liability remains undeposited. Irs form 1040v The penalty on this underdeposit will apply as explained earlier. Irs form 1040v Trust fund recovery penalty. Irs form 1040v   If federal income, social security, or Medicare taxes that must be withheld are not withheld or are not deposited or paid to the United States Treasury, the trust fund recovery penalty may apply. Irs form 1040v The penalty is the full amount of the unpaid trust fund tax. Irs form 1040v This penalty may apply to you if these unpaid taxes cannot be immediately collected from the employer or business. Irs form 1040v   The trust fund recovery penalty may be imposed on all persons who are determined by the IRS to be responsible for collecting, accounting for, and paying over these taxes, and who acted willfully in not doing so. Irs form 1040v   A responsible person can be an officer or employee of a corporation, a partner or employee of a partnership, an accountant, a volunteer director/trustee, or an employee of a sole proprietorship, or any other person or entity that is responsible for collecting, accounting for, and paying over trust fund taxes. Irs form 1040v A responsible person also may include one who signs checks for the business or otherwise has authority to cause the spending of business funds. Irs form 1040v    Willfully means voluntarily, consciously, and intentionally. Irs form 1040v A responsible person acts willfully if the person knows the required actions of collecting, accounting for or paying over trust fund taxes are not taking place, or recklessly disregards obvious and known risks to the government's right to receive trust fund taxes. Irs form 1040v “Averaged” failure-to-deposit penalty. Irs form 1040v   The IRS may assess an “averaged” failure-to-deposit (FTD) penalty of 2% to 10% if you are a monthly schedule depositor and did not properly complete Form 941-SS, line 14, when your tax liability shown on Form 941-SS, line 10, was $2,500 or more. Irs form 1040v IRS may also assess this penalty of 2% to 10% if you are a semiweekly schedule depositor and your tax liability shown on Form 941-SS, line 10, was $2,500 or more and you did any of the following. Irs form 1040v Completed Form 941-SS, line 14, instead of Schedule B (Form 941). Irs form 1040v Failed to attach a properly completed Schedule B (Form 941). Irs form 1040v Completed Schedule B (Form 941) incorrectly, for example, by entering tax deposits instead of tax liabilities in the numbered spaces. Irs form 1040v   The IRS figures the penalty by allocating your total tax liability shown on Form 941-SS, line 10, equally throughout the tax period. Irs form 1040v Your deposits and payments may not be counted as timely because IRS does not know the actual dates of your tax liabilities. Irs form 1040v   You can avoid the penalty by reviewing your return before filing it. Irs form 1040v Follow these steps before filing your Form 941-SS. Irs form 1040v If you are a monthly schedule depositor, report your tax liabilities (not your deposits) in the monthly entry spaces on Form 941-SS, line 14. Irs form 1040v If you are a semiweekly schedule depositor, report your tax liabilities (not your deposits) on Schedule B (Form 941) in the lines that represent the dates you paid your employees. Irs form 1040v Verify that your total liability shown on Form 941-SS, line 14, or the bottom of Schedule B (Form 941) equals your tax liability shown on Form 941-SS,  line 10. Irs form 1040v Do not show negative amounts on Form 941-SS, line 14, or Schedule B (Form 941). Irs form 1040v For prior period errors, do not adjust your tax liabilities reported on your current Form 941-SS, line 14, or on Schedule B (Form 941). Irs form 1040v Instead, file an adjusted return (Form 941-X (if you are adjusting a previously filed Form 941-SS) or Form 944-X (if you are adjusting a previously filed Form 944-SS or 944)) if you are also adjusting your tax liability. Irs form 1040v If you are only adjusting your deposits in response to a failure-to-deposit penalty notice, see the Instructions for Schedule B (Form 941) (if you previously filed Form 941-SS) or the Instructions for Form 944-X (if you previously filed Form 944-SS or 944). Irs form 1040v If you filed Form 944 for 2013 and line 7 was $2,500 or more, you were required to complete Form 944, lines 13a–13m, or attach Form 945-A, Annual Record of Federal Tax Liability. Irs form 1040v If you failed to complete lines 13a–13m, or failed to attach Form 945-A, whichever was required, IRS may assess an “averaged” failure-to-deposit (FTD) penalty. Irs form 1040v 9. Irs form 1040v Employer's Returns General instructions. Irs form 1040v   File Forms 941-SS (or Form 944) for nonfarm workers and Form 943 for farmworkers. Irs form 1040v (U. Irs form 1040v S. Irs form 1040v Virgin Islands employers may be required to file Form 940 for the combined wages of nonfarm workers and farmworkers. Irs form 1040v ) Employers with employees subject to U. Irs form 1040v S. Irs form 1040v income tax withholding. Irs form 1040v   If you have both employees who are subject to U. Irs form 1040v S. Irs form 1040v income tax withholding and employees who are not subject to U. Irs form 1040v S. Irs form 1040v income tax withholding, you must file only Form 941 (or Form 944) and include all your employees’ wages on that form. Irs form 1040v Nonfarm employers. Irs form 1040v   File Form 941-SS for the calendar quarter in which you first pay wages for nonfarm workers and for each quarter thereafter unless you are a seasonal employer or file a final return. Irs form 1040v Due dates for each quarter of the calendar year are as follows. Irs form 1040v Quarter Due Jan. Irs form 1040v , Feb. Irs form 1040v , Mar. Irs form 1040v Apr. Irs form 1040v 30 Apr. Irs form 1040v , May, June July 31 July, Aug. Irs form 1040v , Sept. Irs form 1040v Oct. Irs form 1040v 31 Oct. Irs form 1040v , Nov. Irs form 1040v , Dec. Irs form 1040v Jan. Irs form 1040v 31   However, if you deposited all taxes when due for the quarter, you have 10 additional days from the due dates to file the return. Irs form 1040v If the due date for filing your return falls on a Saturday, Sunday, or legal holiday, you may file on the next business day. Irs form 1040v   If you closed your business or stopped paying wages and do not have to file returns in the future, check the box on line 15 of your final Form 941-SS and show the date final wages were paid. Irs form 1040v Form 944. Irs form 1040v   If IRS notified you to file Form 944, file your 2013 Form 944 by January 31, 2014, or by February 10, 2014 (if you deposited all taxes when due). Irs form 1040v Household employers reporting social security and Medicare taxes. Irs form 1040v   If you are a sole proprietor and file Forms 941-SS (or Form 944) for business employees, you may include taxes for household employees on your Forms 941-SS (or Form 944). Irs form 1040v Otherwise, report social security and Medicare taxes for household employees on Schedule H (Form 1040), Household Employment Taxes. Irs form 1040v See Publication 926, Household Employer's Tax Guide, for more information. Irs form 1040v Employers of farmworkers. Irs form 1040v   Every employer of farmworkers must file a Form 943 for each calendar year beginning with the first year the employer pays $2,500 or more for farmwork or employs a farmworker who meets the $150 test described in section 6. Irs form 1040v   File a Form 943 each year for all taxable wages paid for farmwork. Irs form 1040v You may report household workers in a private home on a farm operated for profit on Form 943. Irs form 1040v Do not report wages for farmworkers on Form 941-SS or 944. Irs form 1040v   Send Form 943 to the IRS by January 31 of the following year. Irs form 1040v Send it with payment of any taxes due that you are not required to deposit. Irs form 1040v If you deposited all taxes when due, you have 10 additional days to file. Irs form 1040v Penalties. Irs form 1040v   For each whole or part month that a return is not filed when required (disregarding any extensions of the filing deadline), there is a failure-to-file penalty of 5% of the unpaid tax due with that return. Irs form 1040v The maximum penalty is generally 25% of the tax due. Irs form 1040v Also, for each whole or part month that the tax is paid late (disregarding any extensions of the payment deadline), there is a failure-to-pay penalty of 0. Irs form 1040v 5% per month of the amount of tax. Irs form 1040v For individual filers only, the failure-to-pay penalty is reduced from 0. Irs form 1040v 5% per month to 0. Irs form 1040v 25% per month if an installment agreement is in effect. Irs form 1040v You must have filed your return on or before the due date of the return to qualify for the reduced penalty. Irs form 1040v The maximum amount of the failure-to-pay penalty is also 25% of the tax due. Irs form 1040v If both penalties apply in any month, the failure-to-file penalty is reduced by the amount of the failure-to-pay penalty. Irs form 1040v The penalties will not be charged if you have a reasonable cause for failing to file or pay. Irs form 1040v If you receive a penalty notice, you can provide an explanation of why you believe reasonable cause exists. Irs form 1040v Reporting Adjustments to Form 941-SS, 944-SS, 944, or 943 Current Period Adjustments Make current period adjustments for fractions of cents, sick pay, tips, and group-term life insurance on your Form 941-SS, 944, or 943. Irs form 1040v See the Instructions for Form 941-SS, Instructions for Form 944, or Instructions for Form 943 for information on how to report these adjustments. Irs form 1040v Prior Period Adjustments Forms for prior period adjustments. Irs form 1040v   Use Form 941-X or Form 944-X to make a correction after you discover an error on a previously filed Form 941 or Form 944. Irs form 1040v There are also Forms 943-X, 945-X, and CT-1X to report corrections on the corresponding returns. Irs form 1040v Form 941-X and Form 944-X also replace Form 843, Claim for Refund and Request for Abatement, for employers to request a refund or abatement of overreported employment taxes. Irs form 1040v Continue to use Form 843 when requesting a refund or abatement of assessed interest or penalties. Irs form 1040v See Revenue Ruling 2009-39, 2009-52 I. Irs form 1040v R. Irs form 1040v B. Irs form 1040v 951, for examples of how the interest-free adjustment and claim for refund rules apply in 10 different situations. Irs form 1040v You can find Revenue Ruling 2009-39, at www. Irs form 1040v irs. Irs form 1040v gov/irb/2009-52_IRB/ar14. Irs form 1040v html. Irs form 1040v Background. Irs form 1040v   Treasury Decision 9405 changed the process for making interest-free adjustments to employment taxes reported on Forms 941-SS, 943, 944-SS, and 944, and for filing a claim for refund of employment taxes. Irs form 1040v Treasury Decision 9405, 2008-32 I. Irs form 1040v R. Irs form 1040v B. Irs form 1040v 293, is available at www. Irs form 1040v irs. Irs form 1040v gov/irb/2008-32_IRB/ar13. Irs form 1040v html. Irs form 1040v You will use the adjustment process if you underreported employment taxes and are making a payment, or if you overreported employment taxes and will be applying the credit to the Form 941-SS, 943, or 944 period during which you file Forms 941-X, 943-X, or 944-X, respectively. Irs form 1040v You will use the claim process if you overreported employment taxes and are requesting a refund or abatement of the overreported amount. Irs form 1040v We use the terms “correct” and “corrections” to include interest-free adjustments under sections 6205 and 6413, and claims for refund and abatement under sections 6402, 6414, and 6404 of the Internal Revenue Code. Irs form 1040v Correcting employment taxes. Irs form 1040v   When you discover an error on a previously filed Form 941-SS, 943, 944-SS, or 944, you must: Correct that error using Form 941-X, Form 943-X, or Form 944-X, File a separate Form 941-X, Form 943-X, or Form 944-X for
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Latest News

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Page Last Reviewed or Updated: 28-Mar-2014

The Irs Form 1040v

Irs form 1040v Publication 509 - Introductory Material Table of Contents Future Developments What's New Reminders IntroductionOrdering forms and publications. Irs form 1040v Tax questions. Irs form 1040v Background Information for Using the Tax CalendarsElectronic deposit requirement. Irs form 1040v Legal holidays. Irs form 1040v Statewide legal holidays. Irs form 1040v Future Developments For the latest information about developments related to Publication 509, such as legislation enacted after it was published, go to www. Irs form 1040v irs. Irs form 1040v gov/pub509. Irs form 1040v What's New Publication 1518 discontinued after 2013. Irs form 1040v  Publication 1518, IRS Tax Calendar for Small Businesses and Self-Employed, is discontinued after 2013. Irs form 1040v An IRS Tax Calendar and most of the information previously contained in Publication 1518 can be found at www. Irs form 1040v irs. Irs form 1040v gov/taxcalendar. Irs form 1040v Reminders Photographs of missing children. Irs form 1040v  The Internal Revenue Service is a proud partner with the National Center for Missing and Exploited Children. Irs form 1040v Photographs of missing children selected by the Center may appear in this publication on pages that would otherwise be blank. Irs form 1040v You can help bring these children home by looking at the photographs and calling 1-800-THE-LOST (1-800-843-5678) if you recognize a child. Irs form 1040v Introduction A tax calendar is a 12-month calendar divided into quarters. Irs form 1040v The calendar gives specific due dates for: Filing tax forms, Paying taxes, and Taking other actions required by federal tax law. Irs form 1040v What does this publication contain?   This publication contains the following. Irs form 1040v A section on how to use the tax calendars. Irs form 1040v Three tax calendars: General Tax Calendar, Employer's Tax Calendar, and Excise Tax Calendar. Irs form 1040v A table showing the semiweekly deposit due dates for payroll taxes for 2014. Irs form 1040v   Most of the due dates discussed in this publication are also included in the IRS Tax Calendar available at www. Irs form 1040v irs. Irs form 1040v gov/taxcalendar. Irs form 1040v Who should use this publication?   Primarily, employers need to use this publication. Irs form 1040v However, the General Tax Calendar has important due dates for all businesses and individuals. Irs form 1040v Anyone who must pay excise taxes may need the Excise Tax Calendar . Irs form 1040v What are the advantages of using a tax calendar?   The following are advantages of using a calendar. Irs form 1040v You do not have to figure the due dates yourself. Irs form 1040v You can file or pay timely and avoid penalties. Irs form 1040v You do not have to adjust the due dates for Saturdays, Sundays, and legal holidays. Irs form 1040v You do not have to adjust the due dates for special banking rules if you use the Employer's Tax Calendar or Excise Tax Calendar . Irs form 1040v Which calendar(s) should I use?   To decide which calendar(s) to use, first look at the General Tax Calendar and highlight the dates that apply to you. Irs form 1040v If you are an employer, also use the Employer's Tax Calendar . Irs form 1040v If you must pay excise taxes, use the Excise Tax Calendar . Irs form 1040v Depending on your situation, you may need to use more than one calendar. Irs form 1040v Table 1. Irs form 1040v Useful Publications IF you are. Irs form 1040v . Irs form 1040v . Irs form 1040v THEN you may need. Irs form 1040v . Irs form 1040v . Irs form 1040v An employer • Publication 15 (Circular E), Employer's Tax Guide. Irs form 1040v  • Publication 15-A, Employer's Supplemental Tax Guide. Irs form 1040v  • Publication 15-B, Employer's Tax Guide to Fringe Benefits. Irs form 1040v  • Publication 926, Household Employer's Tax Guide. Irs form 1040v A farmer • Publication 51 (Circular A), Agricultural Employer's Tax Guide. Irs form 1040v  • Publication 225, Farmer's Tax Guide. Irs form 1040v An individual • Publication 505, Tax Withholding and Estimated Tax. Irs form 1040v Required to pay excise taxes • Publication 510, Excise Taxes. Irs form 1040v What is not in these calendars?   The calendars do not cover the employment or excise tax deposit rules. Irs form 1040v You can find the deposit rules for employment taxes in Publication 15 (Circular E), Employer's Tax Guide. Irs form 1040v The deposit rules for excise taxes are in Publication 510, Excise Taxes, and in the Instructions for Form 720, Quarterly Federal Excise Tax Return. Irs form 1040v In addition, the calendars do not cover filing forms and other requirements for: Estate taxes, Gift taxes, Trusts, Exempt organizations, Certain types of corporations, or Foreign partnerships. Irs form 1040v What other publications and tax forms will I need?   Table 1 lists other publications you may need to order. Irs form 1040v Each calendar lists the forms you may need. Irs form 1040v   See How To Get Tax Help near the end of this publication for information about getting publications and forms. Irs form 1040v Comments and suggestions. Irs form 1040v   We welcome your comments about this publication and your suggestions for future editions. Irs form 1040v   You can write to us at the following address: Internal Revenue Service Tax Forms and Publications Division 1111 Constitution Ave. Irs form 1040v NW, IR-6526 Washington, DC 20224   We respond to many letters by telephone. Irs form 1040v Therefore, it would be helpful if you would include your daytime phone number, including the area code, in your correspondence. Irs form 1040v   You can send us comments from www. Irs form 1040v irs. Irs form 1040v gov/formspubs. Irs form 1040v Click on More Information and then click on Comment on Tax Forms and Publications. Irs form 1040v   Although we cannot respond individually to each comment received, we do appreciate your feedback and will consider your comments as we revise our forms and publications. Irs form 1040v Ordering forms and publications. Irs form 1040v   Visit www. Irs form 1040v irs. Irs form 1040v gov/formspubs to download forms and publications, call 1-800-TAX-FORM (1-800-829-3676), or write to the address below and receive a response within 10 days after your request is received. Irs form 1040v Internal Revenue Service 1201 N. Irs form 1040v Mitsubishi Motorway Bloomington, IL 61705-6613 Tax questions. Irs form 1040v   If you have a tax question, check the information available on IRS. Irs form 1040v gov or call 1-800-829-1040. Irs form 1040v We cannot answer tax questions sent to either of the above addresses. Irs form 1040v Background Information for Using the Tax Calendars The following brief explanations may be helpful to you in using the tax calendars. Irs form 1040v IRS e-services make taxes easier. Irs form 1040v   Now more than ever before, businesses can enjoy the benefits of filing and paying their federal taxes electronically. Irs form 1040v Whether you rely on a tax professional or handle your own taxes, the IRS offers you convenient programs to make taxes easier. Irs form 1040v    You can e-file your Form 1040; certain business tax returns such as Forms 1120, 1120S, and 1065; certain employment tax returns such as Forms 940 and 941; certain excise tax returns such as Forms 720, 2290, and 8849; and Form 1099 and other information returns. Irs form 1040v Visit www. Irs form 1040v irs. Irs form 1040v gov/efile for more information. Irs form 1040v You can pay taxes online or by phone using the Electronic Federal Tax Payments System (EFTPS). Irs form 1040v For detailed information about using this free service, see Electronic deposit requirement below. Irs form 1040v   Use these electronic options to make filing and paying taxes easier. Irs form 1040v For more information on electronic payments, visit the IRS website at www. Irs form 1040v irs. Irs form 1040v gov/e-pay. Irs form 1040v Tax deposits. Irs form 1040v   Some taxes can be paid with the return on which they are reported. Irs form 1040v However, in many cases, you have to deposit the tax before the due date for filing the return. Irs form 1040v Tax deposits are figured for periods of time that are shorter than the time period covered by the return. Irs form 1040v See Publication 15 (Circular E) for the employment tax deposit rules. Irs form 1040v For the excise tax deposit rules, see Publication 510 or the Instructions for Form 720. Irs form 1040v    Electronic deposit requirement. Irs form 1040v   You must use electronic funds transfer to make all federal tax deposits (such as deposits of employment tax, excise tax, and corporate income tax). Irs form 1040v Generally, electronic fund transfers are made using the Electronic Federal Tax Payment System (EFTPS). Irs form 1040v EFTPS is a free service provided by the Department of Treasury. Irs form 1040v If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. Irs form 1040v   To get more information or to enroll in EFTPS, call 1-800-555-4477 (business), 1-800-316-6541 (individual), or 1-800-733-4829 (TDD/TTY). Irs form 1040v You can also visit the EFTPS website at www. Irs form 1040v eftps. Irs form 1040v gov. Irs form 1040v Additional information about EFTPS is also available in Publication 966, Electronic Federal Tax Payment System: A Guide to Getting Started. Irs form 1040v    If you fail to timely, properly, and in full make your federal tax deposit, you may be subject to a failure-to-deposit penalty. Irs form 1040v For an EFTPS deposit to be on time, you must initiate the deposit by 8 p. Irs form 1040v m. Irs form 1040v Eastern time the day before the date the deposit is due. Irs form 1040v Saturday, Sunday, or legal holiday. Irs form 1040v   Generally, if a due date for performing any act for tax purposes falls on a Saturday, Sunday, or legal holiday, the act is considered to be performed timely if it is performed no later than the next day that is not a Saturday, Sunday, or legal holiday. Irs form 1040v The term legal holiday means any legal holiday in the District of Columbia. Irs form 1040v The calendars provided in this publication make the adjustment for Saturdays, Sundays, and legal holidays. Irs form 1040v But you must make any adjustments for statewide legal holidays, as discussed next. Irs form 1040v An exception to this rule for certain excise taxes is noted later under the Excise Tax Calendar. Irs form 1040v Legal holidays. Irs form 1040v   Legal holidays for 2014 are listed below. Irs form 1040v January 1— New Year's Day January 20— Birthday of Martin Luther King, Jr. Irs form 1040v / Inauguration Day February 17— Washington's Birthday April 16— District of Columbia Emancipation Day May 26— Memorial Day July 4— Independence Day September 1— Labor Day October 13— Columbus Day November 11— Veterans Day November 27— Thanksgiving Day December 25— Christmas Day Statewide legal holidays. Irs form 1040v   A statewide legal holiday delays a due date for filing a return only if the IRS office where you are required to file is located in that state. Irs form 1040v A statewide legal holiday does not delay a due date for making a federal tax deposit. Irs form 1040v Extended due date for Forms 1098, 1099, and W-2 if filed electronically. Irs form 1040v   If you file Forms 1098, 1099, or W-2 electronically, your due date for filing them with the IRS or the Social Security Administration (SSA) will be extended to March 31. Irs form 1040v   For 2014, the due date for giving the recipient these forms is January 31. Irs form 1040v   For information about filing Forms 1098, 1099, or W-2G electronically, see Publication 1220, Specifications for Filing Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G Electronically. Irs form 1040v For information about filing Form W-2 electronically with the SSA, visit www. Irs form 1040v ssa. Irs form 1040v gov/employer or call 1-800-772-6270. Irs form 1040v Penalties. Irs form 1040v   Whenever possible, you should take action before the listed due date. Irs form 1040v If you are late, you may have to pay a penalty as well as interest on any overdue taxes. Irs form 1040v   Be sure to follow all the tax laws that apply to you. Irs form 1040v In addition to civil penalties, criminal penalties may be imposed for intentionally not paying taxes, for intentionally filing a false return, or for not filing a required return. Irs form 1040v Use of private delivery services. Irs form 1040v   You can use certain private delivery services designated by the IRS to meet the timely mailing as timely filing/paying rule for tax returns and payments. Irs form 1040v These private delivery services include only the following. Irs form 1040v DHL Express (DHL): DHL Same Day Service. Irs form 1040v Federal Express (FedEx): FedEx Priority Overnight, FedEx Standard Overnight, FedEx 2 Day, FedEx International Priority, and FedEx International First. Irs form 1040v United Parcel Service (UPS): UPS Next Day Air, UPS Next Day Air Saver, UPS 2nd Day Air, UPS 2nd Day Air A. Irs form 1040v M. Irs form 1040v , UPS Worldwide Express Plus, and UPS Worldwide Express. Irs form 1040v   For the IRS mailing address to use if you are using a private delivery service, go to IRS. Irs form 1040v gov and enter “private delivery service” in the search box. Irs form 1040v   The private delivery service can tell you how to get written proof of the mailing date. Irs form 1040v    The U. Irs form 1040v S. Irs form 1040v Postal Service advises that private delivery services cannot deliver items to P. Irs form 1040v O. Irs form 1040v boxes. Irs form 1040v You must use the U. Irs form 1040v S. Irs form 1040v Postal Service to mail any item to an IRS P. Irs form 1040v O. Irs form 1040v box address. Irs form 1040v Prev  Up  Next   Home   More Online Publications