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Form 1040 Ez 2013

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Form 1040 Ez 2013

Form 1040 ez 2013 13. Form 1040 ez 2013   Employment Taxes Table of Contents What's New for 2013 What's New for 2014 Reminders Important Dates for 2014 Introduction Topics - This chapter discusses: Useful Items - You may want to see: Farm Employment Family Employees Crew Leaders Social Security and Medicare TaxesReligious exemption. Form 1040 ez 2013 Wage limit. Form 1040 ez 2013 Federal Income Tax WithholdingNew Form W-4 for 2014. Form 1040 ez 2013 Required Notice to Employees About Earned Income Credit (EIC) Reporting and Paying Social Security, Medicare, and Withheld Federal Income TaxesElectronic deposit requirement. Form 1040 ez 2013 Federal Unemployment (FUTA) TaxReporting and Paying FUTA Tax What's New for 2013 Social security and Medicare tax for 2013. Form 1040 ez 2013  The employee tax rate for social security is 6. Form 1040 ez 2013 2%. Form 1040 ez 2013 Previously, the employee tax rate for social security was 4. Form 1040 ez 2013 2%. Form 1040 ez 2013 The employer tax rate for social security remains unchanged at 6. Form 1040 ez 2013 2%. Form 1040 ez 2013 The social security wage base limit is $113,700. Form 1040 ez 2013 The Medicare tax rate is 1. Form 1040 ez 2013 45% each for the employee and employer, unchanged from 2012. Form 1040 ez 2013 There is no wage base limit for Medicare tax. Form 1040 ez 2013 Additional Medicare Tax. Form 1040 ez 2013  In addition to withholding Medicare tax at 1. Form 1040 ez 2013 45%, you must withhold a 0. Form 1040 ez 2013 9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. Form 1040 ez 2013 You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. Form 1040 ez 2013 Additional Medicare Tax is only imposed on the employee. Form 1040 ez 2013 There is no employer share of Additional Medicare Tax. Form 1040 ez 2013 All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 threshold. Form 1040 ez 2013 For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, in section 15 of Publication 15 (Circular E), Employer's Tax Guide. Form 1040 ez 2013 For more information on Additional Medicare Tax, visit IRS. Form 1040 ez 2013 gov and enter “Additional Medicare Tax” in the search box. Form 1040 ez 2013 Leave-based donation programs to aid victims of Hurricane Sandy. Form 1040 ez 2013  Under these programs, employees may donate their vacation, sick, or personal leave in exchange for employer cash payments made before January 1, 2014, to qualified tax-exempt organizations providing relief for the victims of Hurricane Sandy. Form 1040 ez 2013 The donated leave will not be included in the income or wages of the employee. Form 1040 ez 2013 The employer may deduct the cash payments as business expenses or charitable contributions. Form 1040 ez 2013 For more information, see Notice 2012-69, 2012-51 I. Form 1040 ez 2013 R. Form 1040 ez 2013 B. Form 1040 ez 2013 712, available at www. Form 1040 ez 2013 irs. Form 1040 ez 2013 gov/irb/2012-51_IRB/ar09. Form 1040 ez 2013 html. Form 1040 ez 2013 Work opportunity tax credit for qualified tax-exempt organizations hiring qualified veterans extended. Form 1040 ez 2013  The work opportunity tax credit is now available for eligible unemployed veterans who begin work before January 1, 2014. Form 1040 ez 2013 Previously, the credit was available for unemployed veterans who began work on or after November 22, 2011, and before January 1, 2013. Form 1040 ez 2013 Qualified tax-exempt organizations that hire eligible unemployed veterans can claim the work opportunity tax credit against their payroll tax liability using Form 5884-C, Work Opportunity Credit for Qualified Tax-Exempt Organizations Hiring Qualified Veterans. Form 1040 ez 2013 For more information, visit IRS. Form 1040 ez 2013 gov and enter “work opportunity credit” in the search box. Form 1040 ez 2013 What's New for 2014 Social security and Medicare tax for 2014. Form 1040 ez 2013  The employee and employer tax rates for social security and the maximum amount of wages subject to social security tax for 2014 will be discussed in Publication 51 (Circular A), Agricultural Employer's Tax Guide (For use in 2014). Form 1040 ez 2013 The Medicare tax rate for 2014 will also be discussed in Publication 51 (Circular A) (For use in 2014). Form 1040 ez 2013 There is no limit on the amount of wages subject to Medicare tax. Form 1040 ez 2013 Reminders Additional employment tax information for farmers. Form 1040 ez 2013  See Publication 51 (Circular A) for more detailed guidance on employment taxes. Form 1040 ez 2013 For the latest information about employment tax developments impacting farmers, go to www. Form 1040 ez 2013 irs. Form 1040 ez 2013 gov/pub51. Form 1040 ez 2013 Correcting a previously filed Form 943. Form 1040 ez 2013  If you discover an error on a previously filed Form 943, Employer's Annual Federal Tax Return for Agricultural Employees, make the correction using Form 943-X, Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund. Form 1040 ez 2013 Form 943-X is filed separately from Form 943. Form 1040 ez 2013 For more information on correcting Form 943, see the Instructions for Form 943-X. Form 1040 ez 2013 Federal tax deposits must be made by electronic funds transfer. Form 1040 ez 2013  You must use electronic funds transfer to make all federal tax deposits. Form 1040 ez 2013 Generally, electronic funds transfers are made using the Electronic Federal Tax Payment System (EFTPS). Form 1040 ez 2013 If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. Form 1040 ez 2013 Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. Form 1040 ez 2013 EFTPS is a free service provided by the Department of Treasury. Form 1040 ez 2013 Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee. Form 1040 ez 2013 For more information on making federal tax deposits, see section 7 of Publication 51 (Circular A). Form 1040 ez 2013 To get more information about EFTPS or to enroll in EFTPS, visit www. Form 1040 ez 2013 eftps. Form 1040 ez 2013 gov or call 1-800-555-4477 or 1-800-733-4829 (TDD). Form 1040 ez 2013 Additional information about EFTPS is also available in Publication 966, Electronic Federal Tax Payment System: A Guide To Getting Started. Form 1040 ez 2013 Important Dates for 2014 You should take the action indicated by the dates listed. Form 1040 ez 2013 See By February 15 and On February 16 for Form W-4, Employee's Withholding Allowance Certificate, information. Form 1040 ez 2013 Due dates for deposits of withheld federal income taxes, social security taxes, and Medicare taxes are not listed here. Form 1040 ez 2013 For these dates, see Publication 509, Tax Calendars (For use in 2014). Form 1040 ez 2013 Note. Form 1040 ez 2013  If any date shown below for filing a return, furnishing a form, or depositing taxes falls on a Saturday, Sunday, or legal holiday, the due date is the next business day. Form 1040 ez 2013 A statewide legal holiday delays a filing or furnishing due date only if the IRS office where you are required to file a return or furnish a form is located in that state. Form 1040 ez 2013 For any due date, you will meet the “file” or “furnish” date requirement if the envelope containing the tax return or form is properly addressed, contains sufficient postage, and is postmarked by the U. Form 1040 ez 2013 S. Form 1040 ez 2013 Postal Service by the due date, or sent by an IRS-designated delivery service by the due date. Form 1040 ez 2013 See Private delivery services in Publication 51 (Circular A). Form 1040 ez 2013 Federal tax deposits can only be made by electronic funds transfer and are governed by legal holidays in the District of Columbia. Form 1040 ez 2013 Statewide holidays no longer apply. Form 1040 ez 2013 For a list of legal holidays that delay the due date of a federal tax deposit, see section 7 of Publication 51 (Circular A). Form 1040 ez 2013 Fiscal year taxpayers. Form 1040 ez 2013  The due dates listed below apply whether you use a calendar or a fiscal year. Form 1040 ez 2013 By January 31. Form 1040 ez 2013   File Form 943 with the IRS. Form 1040 ez 2013 If you deposited all Form 943 taxes when due, you have 10 additional days to file. Form 1040 ez 2013 Furnish each employee with a completed Form W-2, Wage and Tax Statement. Form 1040 ez 2013 Furnish each recipient to whom you paid $600 or more in nonemployee compensation with a completed Form 1099 (for example, Form 1099-MISC). Form 1040 ez 2013 File Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return, with the IRS. Form 1040 ez 2013 If you deposited all the FUTA tax when due, you have 10 additional days to file. Form 1040 ez 2013 File Form 945, Annual Return of Withheld Federal Income Tax, with the IRS to report any nonpayroll income tax withheld during 2013. Form 1040 ez 2013 If you deposited all Form 945 taxes when due, you have 10 additional days to file. Form 1040 ez 2013 By February 15. Form 1040 ez 2013  Ask for a new Form W-4 or Formulario W-4(SP), Certificado de Exención de Retenciones del Empleado, from each employee who claimed exemption from federal income tax withholding last year. Form 1040 ez 2013 On February 16. Form 1040 ez 2013  Any Form W-4 claiming exemption from withholding for the previous year has now expired. Form 1040 ez 2013 Begin withholding for any employee who previously claimed exemption from withholding but has not given you a new Form W-4 for the current year. Form 1040 ez 2013 If the employee does not give you a new Form W-4, withhold taxes based on the last valid Form W-4 you have for the employee that does not claim exemption from withholding or, if one does not exist, as if he or she is single with zero withholding allowances. Form 1040 ez 2013 If the employee furnishes a new Form W-4 claiming exemption from withholding after February 15, you may apply the exemption to future wages, but do not refund taxes withheld while the exempt status was not in place. Form 1040 ez 2013 By February 28. Form 1040 ez 2013   File paper Forms 1099 and 1096. Form 1040 ez 2013 File Copy A of all paper Forms 1099 with Form 1096, Annual Summary and Transmittal of U. Form 1040 ez 2013 S. Form 1040 ez 2013 Information Returns, with the IRS. Form 1040 ez 2013 For electronically filed returns, see By March 31 below. Form 1040 ez 2013 File paper Forms W-2 and W-3. Form 1040 ez 2013 File Copy A of all paper Forms W-2 with Form W-3, Transmittal of Wage and Tax Statements, with the Social Security Administration (SSA). Form 1040 ez 2013 For electronically filed returns, see By March 31 below. Form 1040 ez 2013 By March 31. Form 1040 ez 2013   File electronic Forms W-2 and 1099. Form 1040 ez 2013 File electronic Forms W-2 with the SSA and Forms 1099 with the IRS. Form 1040 ez 2013 For more information on reporting Form W-2 information to the SSA electronically, visit the SSA's Employer W-2 Filing Instructions & Information webpage at www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov/employer. Form 1040 ez 2013 For information on filing information returns electronically with the IRS, see Publication 1220, Specifications for Filing Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G Electronically. Form 1040 ez 2013 By April 30, July 31, October 31, and January 31. Form 1040 ez 2013   Deposit FUTA taxes. Form 1040 ez 2013 Deposit FUTA tax due if it is more than $500. Form 1040 ez 2013 Before December 1. Form 1040 ez 2013  Remind employees to submit a new Form W-4 if their withholding allowances have changed or will change for the next year. Form 1040 ez 2013 Introduction You are generally required to withhold federal income tax from the wages of your employees. Form 1040 ez 2013 You may also be subject to social security and Medicare taxes under the Federal Insurance Contributions Act (FICA) and federal unemployment tax under the Federal Unemployment Tax Act (FUTA). Form 1040 ez 2013 You must also withhold Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. Form 1040 ez 2013 This chapter includes information about these taxes. Form 1040 ez 2013 You must also pay self-employment tax on your net earnings from farming. Form 1040 ez 2013 See chapter 12 for information on self-employment tax. Form 1040 ez 2013 Topics - This chapter discusses: Farm employment, Family employees, Crew leaders, Social security and Medicare taxes, Additional Medicare Tax withholding, Federal income tax withholding, Reporting and paying social security, Medicare, and withheld federal income taxes, and FUTA tax. Form 1040 ez 2013 Useful Items - You may want to see: Publication 15 (Circular E), Employer's Tax Guide 15-A Employer's Supplemental Tax Guide 15-B Employer's Tax Guide to Fringe Benefits 51 (Circular A), Agricultural Employer's Tax Guide 926 Household Employer's Tax Guide Form (and Instructions) W-2 Wage and Tax Statement W-4 Employee's Withholding Allowance Certificate W-9 Request for Taxpayer Identification Number and Certification 940 Employer's Annual Federal Unemployment (FUTA) Tax Return 943 Employer's Annual Federal Tax Return for Agricultural Employees 943-X Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund See chapter 16 for information about getting publications and forms. Form 1040 ez 2013 Farm Employment In general, you are an employer of farmworkers if your employees do any of the following types of work. Form 1040 ez 2013 Raising or harvesting agricultural or horticultural products on a farm, including raising and feeding of livestock. Form 1040 ez 2013 Operating, managing, conserving, improving, or maintaining your farm and its tools and equipment. Form 1040 ez 2013 Services performed in salvaging timber, or clearing land of brush and other debris, left by a hurricane (also known as hurricane labor). Form 1040 ez 2013 Handling, processing, or packaging any agricultural or horticultural commodity if you produced more than half of the commodity (for a group of up to 20 unincorporated operators, all of the commodity). Form 1040 ez 2013 Work related to cotton ginning, turpentine, gum resin products, or the operation and maintenance of irrigation facilities. Form 1040 ez 2013 For more information, see Publication 51 (Circular A). Form 1040 ez 2013 Generally, a worker who performs services for you is your employee if you have the right to control what will be done and how it will be done. Form 1040 ez 2013 This is so even when you give the employee freedom of action. Form 1040 ez 2013 What matters is that you have the right to control the details of how the services are performed. Form 1040 ez 2013 You are responsible for withholding and paying employment taxes for your employees. Form 1040 ez 2013 You are also required to file employment tax returns. Form 1040 ez 2013 These requirements do not apply to amounts that you pay to independent contractors. Form 1040 ez 2013 See Publication 15-A for more information on how to determine whether an individual providing services is an independent contractor or an employee. Form 1040 ez 2013 If you employ a family of workers, each worker subject to your control (not just the head of the family) is an employee. Form 1040 ez 2013 Special rules apply to crew leaders. Form 1040 ez 2013 See Crew Leaders , later. Form 1040 ez 2013 Employer identification number (EIN). Form 1040 ez 2013   If you have employees, you must have an EIN. Form 1040 ez 2013 If you do not have an EIN, you may apply for one online. Form 1040 ez 2013 Go to IRS. Form 1040 ez 2013 gov and click on the Apply for an EIN Online link under Tools. Form 1040 ez 2013 You may also apply for an EIN by calling 1-800-829-4933 or 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability). Form 1040 ez 2013 The hours of operation for both numbers are Monday–Friday form 7:00 a. Form 1040 ez 2013 m. Form 1040 ez 2013 –7:00 p. Form 1040 ez 2013 m. Form 1040 ez 2013 local time (Alaska and Hawaii follow Pacific time). Form 1040 ez 2013 You can also fax or mail Form SS-4, Application for Employer Identification Number, to the IRS. Form 1040 ez 2013 Employee's social security number (SSN). Form 1040 ez 2013   An employee who does not have an SSN should submit Form SS-5, Application for a Social Security Card, to the Social Security Administration (SSA). Form 1040 ez 2013 Form SS-5 is available from any SSA office or by calling 1-800-772-1213 (operates 24 hours per day). Form 1040 ez 2013 It is also available from the SSA's website at www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov. Form 1040 ez 2013   The employee must furnish evidence of age, identity, and U. Form 1040 ez 2013 S. Form 1040 ez 2013 citizenship or lawful immigration status permitting employment with the Form SS-5. Form 1040 ez 2013 An employee who is age 18 or older must appear in person with this evidence at an SSA office. Form 1040 ez 2013 Form I-9. Form 1040 ez 2013    You must verify that each new employee is legally eligible to work in the United States. Form 1040 ez 2013 This includes completing the Form I-9, Employment Eligibility Verification. Form 1040 ez 2013 Form I-9 is available from the U. Form 1040 ez 2013 S. Form 1040 ez 2013 Citizenship and Immigration Services (USCIS) offices or by calling the Bureau of Citizenship and Immigration Services Forms Request Line at 1-800-870-3676. Form 1040 ez 2013 Form I-9 is also available from the USCIS website at www. Form 1040 ez 2013 uscis. Form 1040 ez 2013 gov. Form 1040 ez 2013 You can also contact the USCIS at 1-800-375-5283 for more information. Form 1040 ez 2013 New hire reporting. Form 1040 ez 2013   You are required to report any new employee to a designated state new hire registry. Form 1040 ez 2013 Many states accept a copy of Form W-4 with employer information added. Form 1040 ez 2013 Visit the Office of Child Support Enforcement website at www. Form 1040 ez 2013 acf. Form 1040 ez 2013 hhs. Form 1040 ez 2013 gov/programs/cse/newhire for more information. Form 1040 ez 2013 Family Employees Generally, the wages you pay to family members who are your employees are subject to employment taxes. Form 1040 ez 2013 However, certain exemptions may apply to wages paid to your child, spouse, or parent. Form 1040 ez 2013 Exemptions for your child. Form 1040 ez 2013   Payments for the services of your child under age 18 who works for you in your trade or business (including a farm) are not subject to social security and Medicare taxes. Form 1040 ez 2013 However, see Nonexempt services of a child or spouse , later. Form 1040 ez 2013 Payments for the services of your child under age 21 employed by you in other than a trade or business, such as payments for household services in your home, are also not subject to social security or Medicare taxes. Form 1040 ez 2013 Payments for the services of your child under age 21 employed by you, whether or not in your trade or business, are not subject to FUTA tax. Form 1040 ez 2013 Although not subject to social security, Medicare, or FUTA tax, the child's wages still may be subject to federal income tax withholding. Form 1040 ez 2013 Exemptions for your spouse. Form 1040 ez 2013   Payments for the services of your spouse who works for you in your trade or business are subject to federal income tax withholding and social security and Medicare taxes, but not FUTA tax. Form 1040 ez 2013   Payments for the services of your spouse employed by you in other than a trade or business, such as payments for household services in your home, are not subject to social security, Medicare, or FUTA taxes. Form 1040 ez 2013 Nonexempt services of a child or spouse. Form 1040 ez 2013   Payments for the services of your child or spouse are subject to federal income tax withholding as well as social security, Medicare, and FUTA taxes if he or she works for any of the following entities. Form 1040 ez 2013 A corporation, even if it is controlled by you. Form 1040 ez 2013 A partnership, even if you are a partner. Form 1040 ez 2013 This does not apply to wages paid to your child if each partner is a parent of the child. Form 1040 ez 2013 An estate or trust, even if it is the estate of a deceased parent. Form 1040 ez 2013 In these situations, the child or spouse is considered to work for the corporation, partnership, or estate, not you. Form 1040 ez 2013 Exemptions for your parent. Form 1040 ez 2013   Payments for the services of your parent employed by you in your trade or business are subject to federal income tax withholding and social security and Medicare taxes. Form 1040 ez 2013 Social security and Medicare taxes do not apply to wages paid to your parent for services not in your trade or business, but they do apply to payments for household services in your home if both the following conditions are satisfied. Form 1040 ez 2013 You have a child living in your home who is under age 18 or has a physical or mental condition that requires care by an adult for at least 4 continuous weeks in a calendar quarter. Form 1040 ez 2013 You are a widow or widower; or divorced and not remarried; or have a spouse in the home who, because of a physical or mental condition, cannot care for your child for at least 4 continuous weeks in the quarter. Form 1040 ez 2013   Wages you pay to your parent are not subject to FUTA tax, regardless of the type of services provided. Form 1040 ez 2013 Qualified joint venture. Form 1040 ez 2013   If spouses elect to be treated as a qualified joint venture instead of a partnership, either spouse may report and pay the employment taxes due on the wages paid to employees using the EIN of that spouse's sole proprietorship. Form 1040 ez 2013 For more information about qualified joint ventures, see chapter 12. Form 1040 ez 2013 Crew Leaders If farmworkers are provided by a crew leader, the crew leader may be the employer of the workers. Form 1040 ez 2013 Social security and Medicare taxes. Form 1040 ez 2013   For social security and Medicare tax purposes, the crew leader is the employer of the workers if both of the following requirements are met. Form 1040 ez 2013 The crew leader pays (either on his or her own behalf or on behalf of the farmer) the workers for their farm labor. Form 1040 ez 2013 The crew leader has not entered into a written agreement with the farmer under which the crew leader is designated as an employee of the farmer. Form 1040 ez 2013 Federal income tax withholding. Form 1040 ez 2013   If the crew leader is the employer for social security and Medicare tax purposes, the crew leader is the employer for federal income tax withholding purposes. Form 1040 ez 2013 Federal unemployment (FUTA) tax. Form 1040 ez 2013   For FUTA tax purposes, the crew leader is the employer of the workers if, in addition to the earlier requirements, either of the following requirements are met. Form 1040 ez 2013 The crew leader is registered under the Migrant and Seasonal Agricultural Worker Protection Act. Form 1040 ez 2013 Substantially all crew members operate or maintain mechanized equipment provided by the crew leader as part of the service to the farmer. Form 1040 ez 2013   The farmer is the employer of workers furnished by a crew leader in all other situations. Form 1040 ez 2013 In addition, the farmer is the employer of workers furnished by a registered crew leader if the workers are the employees of the farmer under the common-law test. Form 1040 ez 2013 For example, some farmers employ individuals to recruit farmworkers exclusively for them. Form 1040 ez 2013 Although these individuals may be required to register under the Migrant and Seasonal Agricultural Worker Protection Act, the workers are employed directly by the farmer. Form 1040 ez 2013 The farmer is the employer in these cases. Form 1040 ez 2013 For information about common-law employees, see section 1 of Publication 15-A. Form 1040 ez 2013 For information about crew leaders, see the Department of Labor website at www. Form 1040 ez 2013 dol. Form 1040 ez 2013 gov/whd/regs/compliance/whdfs49. Form 1040 ez 2013 htm. Form 1040 ez 2013 Social Security and Medicare Taxes All cash wages you pay to an employee during the year for farmwork are subject to social security and Medicare taxes if you meet either of the following tests. Form 1040 ez 2013 You pay the employee $150 or more in cash wages (count all wages paid on a time, piecework, or other basis) during the year for farmwork (the $150 test). Form 1040 ez 2013 The $150 test applies separately to each farmworker that you employ. Form 1040 ez 2013 If you employ a family of workers, each member is treated separately. Form 1040 ez 2013 Do not count wages paid by other employers. Form 1040 ez 2013 You pay cash and noncash wages of $2,500 or more during the year to all your employees for farmwork (the $2,500 test). Form 1040 ez 2013 If the $2,500 test for the group is not met, the $150 test for an employee still applies. Form 1040 ez 2013 Exceptions. Form 1040 ez 2013   Annual cash wages of less than $150 you pay to a seasonal farmworker are not subject to social security and Medicare taxes, even if you pay $2,500 or more to all your farmworkers. Form 1040 ez 2013 However, these wages count toward the $2,500 test for determining whether other farmworkers' wages are subject to social security and Medicare taxes. Form 1040 ez 2013   A seasonal farmworker is a worker who: Works as a hand-harvest laborer, Is paid piece rates in an operation usually paid on this basis in the region of employment, Commutes daily from his or her permanent home to the farm, and Worked in agriculture less than 13 weeks in the preceding calendar year. Form 1040 ez 2013   See Family Employees , earlier, for certain exemptions from social security and Medicare taxes that apply to your child, spouse, and parent. Form 1040 ez 2013 Religious exemption. Form 1040 ez 2013   An exemption from social security and Medicare taxes is available to members of a recognized religious group or division opposed to public insurance. Form 1040 ez 2013 This exemption is available only if both the employee and the employer are members of the group or division. Form 1040 ez 2013   For more information, see Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers. Form 1040 ez 2013 Cash wages. Form 1040 ez 2013   Only cash wages paid to farmworkers are subject to social security and Medicare taxes. Form 1040 ez 2013 Cash wages include checks, money orders, and any kind of money or cash. Form 1040 ez 2013   Only cash wages subject to social security and Medicare taxes are credited to your employees for social security benefit purposes. Form 1040 ez 2013 Payments not subject to these taxes, such as commodity wages, do not contribute to your employees' social security coverage. Form 1040 ez 2013 For information about social security benefits, contact the SSA at 1-800-772-1213 or online at www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov. Form 1040 ez 2013 Noncash wages. Form 1040 ez 2013    Noncash wages include food, lodging, clothing, transportation passes, and other goods and services. Form 1040 ez 2013 Noncash wages paid to farmworkers, including commodity wages, are not subject to social security and Medicare taxes. Form 1040 ez 2013 However, they are subject to these taxes if the substance of the transaction is a cash payment. Form 1040 ez 2013 For information on lodging provided as a condition of employment, see Publication 15-B. Form 1040 ez 2013   Report the value of noncash wages in box 1 of Form W-2 together with cash wages. Form 1040 ez 2013 Do not show noncash wages in box 3 or in box 5, (unless the substance of the transaction is a cash payment). Form 1040 ez 2013 Tax rates and social security wage limit. Form 1040 ez 2013   For 2013, the employer and the employee will pay the following taxes. Form 1040 ez 2013 The employer and employee each pay 6. Form 1040 ez 2013 2% of cash wages for social security tax (old-age, survivors, and disability insurance). Form 1040 ez 2013 The employer and employee each pay 1. Form 1040 ez 2013 45% of cash wages for Medicare tax (hospital insurance). Form 1040 ez 2013 The employee pays 0. Form 1040 ez 2013 9% of cash wages in excess of $200,000 for Additional Medicare Tax. Form 1040 ez 2013 Wage limit. Form 1040 ez 2013   The limit on wages subject to the social security tax for 2013 is $113,700. Form 1040 ez 2013 There is no limit on wages subject to the Medicare tax. Form 1040 ez 2013 All covered wages are subject to the Medicare tax. Form 1040 ez 2013 Additionally, all wages in excess of $200,000 are subject to Additional Medicare Tax withholding. Form 1040 ez 2013 Paying employee's share. Form 1040 ez 2013   If you would rather pay the employee's share of social security and Medicare taxes without deducting it from his or her wages, you may do so. Form 1040 ez 2013 It is additional income to the employee. Form 1040 ez 2013 You must include it in box 1 of the employee's Form W-2, but do not count it as social security and Medicare wages (boxes 3 and 5 on Form W-2) or as wages for federal unemployment (FUTA) tax purposes. Form 1040 ez 2013 Example. Form 1040 ez 2013 Jane operates a small family fruit farm. Form 1040 ez 2013 She employs day laborers in the picking season to enable her to timely get her crop to market. Form 1040 ez 2013 She does not deduct the employees' share of social security and Medicare taxes from their pay; instead, she pays it on their behalf. Form 1040 ez 2013 When her accountant, Susan, prepares the employees' Forms W-2, she adds each employee's share of social security and Medicare taxes paid by Jane to the employee's wage income (box 1 of Form W-2), but does not include it in box 3 (social security wages) or box 5 (Medicare wages and tips). Form 1040 ez 2013 For 2013, Jane paid Mary $1,000 during the year. Form 1040 ez 2013 Susan enters $1,076. Form 1040 ez 2013 50 in box 1 of Mary's Form W-2 ($1,000 wages plus $76. Form 1040 ez 2013 50 social security and Medicare taxes paid for Mary). Form 1040 ez 2013 She enters $1,000 in boxes 3 and 5 of Mary's Form W-2. Form 1040 ez 2013 Additional Medicare Tax. Form 1040 ez 2013   In addition to withholding Medicare tax at 1. Form 1040 ez 2013 45%, you must withhold a 0. Form 1040 ez 2013 9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. Form 1040 ez 2013 You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. Form 1040 ez 2013 Additional Medicare Tax is only imposed on the employee. Form 1040 ez 2013 There is no employer share of Additional Medicare Tax. Form 1040 ez 2013 All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 threshold. Form 1040 ez 2013   For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, in section 15 of Publication 15 (Circular E). Form 1040 ez 2013 For more information on Additional Medicare Tax, visit IRS. Form 1040 ez 2013 gov and enter “Additional Medicare Tax” in the search box. Form 1040 ez 2013 Federal Income Tax Withholding If the cash wages you pay to farmworkers are subject to social security and Medicare taxes, they are also subject to federal income tax withholding. Form 1040 ez 2013 Although noncash wages are subject to federal income tax, withhold income tax only if you and the employee agree to do so. Form 1040 ez 2013 The amount to withhold is figured on gross wages without taking out social security and Medicare taxes, union dues, insurance, etc. Form 1040 ez 2013 Form W-4. Form 1040 ez 2013   Generally, the amount of federal income tax you withhold is based on the employee's marital status and withholding allowances claimed on the employee's Form W-4. Form 1040 ez 2013 In general, an employee can claim withholding allowances on Form W-4 equal to the number of exemptions the employee will be entitled to claim on his or her tax return. Form 1040 ez 2013 An employee may also be able to claim a special withholding allowance and allowances for estimated deductions and credits. Form 1040 ez 2013   Do not withhold federal income tax from the wages of an employee who, by filing Form W-4, certifies that he or she had no federal income tax liability last year and anticipates no liability for the current year. Form 1040 ez 2013   You should give each new employee a Form W-4 as soon as you hire the employee. Form 1040 ez 2013 For Spanish-speaking employees, you may use Formulario W-4(SP) which is the Spanish translation of Form W-4. Form 1040 ez 2013 Have the employee complete and return the form to you before the first payday. Form 1040 ez 2013 If the employee does not return the completed form, you must withhold federal income tax as if the employee is single and claims no withholding allowances. Form 1040 ez 2013 New Form W-4 for 2014. Form 1040 ez 2013   You should make the 2014 Form W-4 available to your employees and encourage them to check their income tax withholding for 2014. Form 1040 ez 2013 Those employees who owed a large amount of tax or received a large refund for 2013 may want to submit a new Form W-4. Form 1040 ez 2013 You cannot accept substitute Forms W-4 developed by employees. Form 1040 ez 2013 How to figure withholding. Form 1040 ez 2013   You can use one of several methods to determine the amount to withhold. Form 1040 ez 2013 The methods are described in Publication 51 (Circular A), which contains tables showing the correct amount of federal income tax you should withhold. Form 1040 ez 2013 Publication 51 (Circular A) also contains additional information about federal income tax withholding. Form 1040 ez 2013 Nonemployee compensation. Form 1040 ez 2013   Generally, you do not have to withhold federal income tax on payments for services to individuals who are not your employees. Form 1040 ez 2013 However, you may be required to report these payments on Form 1099-MISC, Miscellaneous Income, and to withhold under the backup withholding rules. Form 1040 ez 2013 For more information, see the Instructions for Form 1099-MISC. Form 1040 ez 2013 Required Notice to Employees About Earned Income Credit (EIC) You must provide notification about EIC to each employee who worked for you at any time during the year and from whom you did not withhold any federal income tax. Form 1040 ez 2013 However, you do not have to notify employees who claim exemption from federal income tax withholding on Form W-4. Form 1040 ez 2013 You meet the notification requirement by giving each employee any of the following. Form 1040 ez 2013 Form W-2, which contains EIC notification on the back of Copy B. Form 1040 ez 2013 A substitute Form W-2 with the exact EIC wording shown on the back of copy B of Form W-2. Form 1040 ez 2013 Notice 797, Possible Federal Tax Refund Due to the Earned Income Credit (EIC). Form 1040 ez 2013 Your own written statement with the exact wording of Notice 797. Form 1040 ez 2013 For more information, see Publication 51 (Circular A). Form 1040 ez 2013 Reporting and Paying Social Security, Medicare, and Withheld Federal Income Taxes You must withhold federal income, social security, and Medicare taxes required to be withheld from the salaries and wages of your employees. Form 1040 ez 2013 You are liable for the payment of these taxes to the federal government whether or not you collect them from your employees. Form 1040 ez 2013 If, for example, you withhold less than the correct tax from an employee's wages, you are still liable for the full amount. Form 1040 ez 2013 You must also pay the employer's share of social security and Medicare taxes. Form 1040 ez 2013 There is no employer share of Additional Medicare Tax. Form 1040 ez 2013 Form 943. Form 1040 ez 2013   Report withheld federal income tax, social security tax, and Medicare tax on Form 943. Form 1040 ez 2013 Your 2013 Form 943 is due by January 31, 2014 (or February 10, 2014, if you made deposits on time in full payment of the taxes due for the year). Form 1040 ez 2013 Deposits. Form 1040 ez 2013   Generally, you must deposit both the employer and employee shares of social security and Medicare taxes and federal income tax withheld during the year. Form 1040 ez 2013 However, you may make payments with Form 943 instead of depositing them if you accumulate less than a $2,500 tax liability (“Total taxes after adjustments” line on Form 943) during the year and you pay in full with a timely filed return. Form 1040 ez 2013   For more information on deposit rules, see Publication 51 (Circular A). Form 1040 ez 2013 Electronic deposit requirement. Form 1040 ez 2013   You must use electronic funds transfer to make all federal tax deposits. Form 1040 ez 2013 Generally, electronic funds transfers are made using EFTPS. Form 1040 ez 2013 If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. Form 1040 ez 2013 Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. Form 1040 ez 2013 EFTPS is a free service provided by the Department of Treasury. Form 1040 ez 2013 Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee. Form 1040 ez 2013   For more information on making federal tax deposits, see section 7 of Publication 51 (Circular A). Form 1040 ez 2013 To get more information about EFTPS or to enroll in EFTPS, visit www. Form 1040 ez 2013 eftps. Form 1040 ez 2013 gov or call 1-800-555-4477 or 1-800-733-4829 (TDD). Form 1040 ez 2013 Additional information about EFTPS is also available in Publication 966. Form 1040 ez 2013 Form W-2. Form 1040 ez 2013   By January 31, you must furnish each employee a Form W-2 showing total wages for the previous year and total federal income tax, social security tax, and Medicare tax withheld. Form 1040 ez 2013 However, if an employee stops working for you and requests the form earlier, you must give it to the employee within 30 days of the later of the following dates. Form 1040 ez 2013 The date the employee requests the form. Form 1040 ez 2013 The date you make your final payment of wages to the employee. Form 1040 ez 2013 Compensation paid to H-2A visa holders. Form 1040 ez 2013   Report compensation of $600 or more paid to foreign agricultural workers who entered the country on H-2A visas in box 1 of Form W-2. Form 1040 ez 2013 Compensation paid to H-2A workers for agricultural labor performed in connection with this visa is not subject to social security and Medicare taxes, and therefore should not be reported as wages subject to social security tax (line 2), Medicare tax (line 4), or Additional Medicare Tax (line 6) on Form 943, and should not be reported as social security wages (box 3) or Medicare wages (box 5) on Form W-2. Form 1040 ez 2013   An employer is not required to withhold federal income tax from compensation it pays to an H-2A worker for agricultural labor performed in connection with this visa unless the worker asks for withholding and the employer agrees. Form 1040 ez 2013 In this case, the worker must give the employer a completed Form W-4. Form 1040 ez 2013 Federal income tax withheld should be reported on Form 943, line 8, and in box 2 of Form W-2. Form 1040 ez 2013   These reporting rules apply when the H-2A worker provides his or her taxpayer identification number (TIN) to the employer. Form 1040 ez 2013 For the rules relating to backup withholding and reporting when the H-2A worker does not provide a TIN, see the Instructions for Form 1099-MISC and the Instructions for Form 945. Form 1040 ez 2013 Trust fund recovery penalty. Form 1040 ez 2013   If you are responsible for withholding, accounting for, depositing, or paying federal withholding taxes and willfully fail to do so, you can be held liable for a penalty equal to the withheld tax not paid. Form 1040 ez 2013 A responsible person can be an officer of a corporation, a partner, a sole proprietor, or an employee of any form of business. Form 1040 ez 2013 A trustee or agent with authority over the funds of the business can also be held responsible for the penalty. Form 1040 ez 2013   Willfully means voluntarily, consciously, and intentionally. Form 1040 ez 2013 Paying other expenses of the business instead of the taxes due is acting willfully. Form 1040 ez 2013 Consequences of treating an employee as an independent contractor. Form 1040 ez 2013   If you classify an employee as an independent contractor and you have no reasonable basis for doing so, you may be held liable for employment taxes for that worker. Form 1040 ez 2013 See Publication 15-A for more information. Form 1040 ez 2013 Federal Unemployment (FUTA) Tax You must pay FUTA tax if you meet either of the following tests. Form 1040 ez 2013 You paid cash wages of $20,000 or more to farmworkers in any calendar quarter during the current or preceding calendar year. Form 1040 ez 2013 You employed 10 or more farmworkers for some part of at least 1 day during any 20 or more different calendar weeks during the current or preceding calendar year. Form 1040 ez 2013 These rules do not apply to exempt services of your spouse, your parents, or your children under age 21. Form 1040 ez 2013 See Family Employees , earlier. Form 1040 ez 2013 Alien farmworkers. Form 1040 ez 2013   Wages paid to aliens admitted on a temporary basis to the United States to perform farmwork (also known as “H-2A visa workers”) are exempt from FUTA tax. Form 1040 ez 2013 However, include your employment of these workers and the wages you paid them to determine whether you meet either of the above tests. Form 1040 ez 2013 Commodity wages. Form 1040 ez 2013   Payments in kind for farm labor are not cash wages. Form 1040 ez 2013 Do not count them to figure whether you are subject to FUTA tax or to figure how much tax you owe. Form 1040 ez 2013 Tax rate and credit. Form 1040 ez 2013   The gross FUTA tax rate is 6. Form 1040 ez 2013 0% of the first $7,000 cash wages you pay to each employee during the year. Form 1040 ez 2013 However, you are given a credit of up to 5. Form 1040 ez 2013 4% of the first $7,000 cash wages you pay to each employee for the state unemployment tax you pay. Form 1040 ez 2013 If your state tax rate (experience rate) is less than 5. Form 1040 ez 2013 4%, you may still be allowed the full 5. Form 1040 ez 2013 4% credit. Form 1040 ez 2013   If you do not pay the state tax, you cannot take the credit. Form 1040 ez 2013 If you are exempt from state unemployment tax for any reason, the full 6. Form 1040 ez 2013 0% rate applies. Form 1040 ez 2013 See the Instructions for Form 940 for additional information. Form 1040 ez 2013 More information. Form 1040 ez 2013   For more information on FUTA tax, see Publication 51 (Circular A). Form 1040 ez 2013 Reporting and Paying FUTA Tax The FUTA tax is imposed on you as the employer. Form 1040 ez 2013 It must not be collected or deducted from the wages of your employees. Form 1040 ez 2013 Form 940. Form 1040 ez 2013   Report FUTA tax on Form 940. Form 1040 ez 2013 The 2013 Form 940 is due January 31, 2014 (or February 10, 2014, if you timely deposited the full amount of your 2013 FUTA tax). Form 1040 ez 2013 Deposits. Form 1040 ez 2013   If at the end of any calendar quarter you owe, but have not yet deposited, more than $500 in FUTA tax for the year, you must make a deposit by the end of the following month. Form 1040 ez 2013 If the undeposited tax is $500 or less at the end of a quarter, you do not have to deposit it. Form 1040 ez 2013 You can add it to the tax for the next quarter. Form 1040 ez 2013 If the total undeposited tax is more than $500 at the end of the next quarter, a deposit will be required. Form 1040 ez 2013 If the total undeposited tax at the end of the 4th quarter is $500 or less, you can either make a deposit or pay it with your return by the January 31, 2014, due date. Form 1040 ez 2013 Electronic deposit requirement. Form 1040 ez 2013   You must use electronic funds transfer to make all federal tax deposits. Form 1040 ez 2013 Generally, electronic funds transfers are made using EFTPS. Form 1040 ez 2013 If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. Form 1040 ez 2013 Also, you may arrange for your financial institution to initiate a same-day wire payment on your behalf. Form 1040 ez 2013 EFTPS is a free service provided by the Department of Treasury. Form 1040 ez 2013 Services provided by your tax professional, financial institution, payroll service, or other third party may have a fee. Form 1040 ez 2013   For more information on making federal tax deposits, see section 7 of Publication 51 (Circular A). Form 1040 ez 2013 To get more information about EFTPS or to enroll in EFTPS, visit www. Form 1040 ez 2013 eftps. Form 1040 ez 2013 gov or call 1-800-555-4477 or 1-800-733-4829 (TDD). Form 1040 ez 2013 Additional information about EFTPS is also available in Publication 966. 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Understanding Your 1099-K

The 1099-K is an IRS information return for reporting certain payment transactions to improve voluntary tax compliance. You should get a 1099-K by the end of January 2014 if, in 2013 you received payments from:

  • payment card transactions (e.g., debit or credit cards)
  • in settlement of third party payment networks (i.e., online sellers) above the minimum reporting thresholds
    -gross payments that exceed $20,000, AND
    -more than 200 such transactions.

Report 1099-K Income
Report the gross receipts or sales from all business operations in any amounts shown on Form(s) 1099-K.

If you get a Form 1099-K for amounts that belong to another person, or are a co-owner who may need to file a Form 1099-K or other information returns for other owners, check the General Instructions for Certain Information Returns.

If you are an independent contractor, the trade or business should continue to report payments made to you on Form 1099-MISC as they have done in the past. No Form 1099-K should be issued.

Make sure the merchant card or third-party clearing house has your correct Taxpayer Identification Number (TIN) by checking the TIN on Form 1099-K against the TIN you reported on Form W-9.

More Info
If you have questions about the amount reported, contact the filer (see the upper left corner of Form 1099-K). If you have questions about the merchant or third party transaction network, find the contact in the lower left corner of Form 1099-K.

 

 

Page Last Reviewed or Updated: 20-Mar-2014

The Form 1040 Ez 2013

Form 1040 ez 2013 Publication 51 - Main Content Table of Contents 1. Form 1040 ez 2013 Taxpayer Identification NumbersWhen you receive your EIN. Form 1040 ez 2013 Registering for SSNVS. Form 1040 ez 2013 2. Form 1040 ez 2013 Who Are Employees?Crew Leaders Business Owned and Operated by Spouses 3. Form 1040 ez 2013 Wages and Other Compensation 4. Form 1040 ez 2013 Social Security and Medicare TaxesThe $150 Test or the $2,500 Test Social Security and Medicare Tax Withholding 5. Form 1040 ez 2013 Federal Income Tax WithholdingImplementation of lock-in letter. Form 1040 ez 2013 Seasonal employees and employees not currently performing services. Form 1040 ez 2013 Termination and re-hire of employees. Form 1040 ez 2013 How To Figure Federal Income Tax Withholding 6. Form 1040 ez 2013 Required Notice to Employees About Earned Income Credit (EIC) 7. Form 1040 ez 2013 Depositing TaxesWhen To Deposit How To Deposit Deposit Penalties Employers of Both Farm and Nonfarm Workers 8. Form 1040 ez 2013 Form 943 9. Form 1040 ez 2013 Reporting Adjustments on Form 943Current Year Adjustments Prior Year Adjustments 10. Form 1040 ez 2013 Federal Unemployment (FUTA) Tax 11. Form 1040 ez 2013 Reconciling Wage Reporting Forms 13. Form 1040 ez 2013 Federal Income Tax Withholding MethodsWage Bracket Method Percentage Method Alternative Methods of Federal Income Tax Withholding How To Get Tax Help 1. Form 1040 ez 2013 Taxpayer Identification Numbers If you are required to withhold any federal income, social security, or Medicare taxes, you will need an employer identification number (EIN) for yourself. Form 1040 ez 2013 Also, you will need the SSN of each employee and the name of each employee as shown on the employee's social security card. Form 1040 ez 2013 Employer identification number (EIN). Form 1040 ez 2013   An employer identification number (EIN) is a nine-digit number that the IRS issues. Form 1040 ez 2013 The digits are arranged as follows: 00-0000000. Form 1040 ez 2013 It is used to identify the tax accounts of employers and certain others who have no employees. Form 1040 ez 2013 Use your EIN on all of the items that you send to the IRS and SSA. Form 1040 ez 2013   If you do not have an EIN, you may apply for one online. Form 1040 ez 2013 Visit IRS. Form 1040 ez 2013 gov and click on the Apply for an EIN Online link under Tools. Form 1040 ez 2013 You may also apply for an EIN by calling 1-800-829-4933, or you can fax or mail Form SS-4, Application for Employer Identification Number, to the IRS. Form 1040 ez 2013 Do not use a SSN in place of an EIN. Form 1040 ez 2013   If you do not have an EIN by the time a return is due, write “Applied For” and the date you applied for it in the space shown for the number. Form 1040 ez 2013 If you took over another employer's business, do not use that employer's EIN. Form 1040 ez 2013   You should have only one EIN. Form 1040 ez 2013 If you have more than one, and are not sure which one to use, call the toll-free Business and Specialty Tax Line at 1-800-829-4933 or 1-800-829-4059 (TDD/TTY for persons who are deaf, hard of hearing, or have a speech disability). Form 1040 ez 2013 Provide the EINs that you have, the name and address to which each number was assigned, and the address of your principal place of business. Form 1040 ez 2013 The IRS will tell you which EIN to use. Form 1040 ez 2013   For more information, see Publication 1635 or Publication 583. Form 1040 ez 2013 When you receive your EIN. Form 1040 ez 2013   If you are a new employer that indicated a federal tax obligation when requesting an EIN, you will be pre-enrolled in the Electronic Federal Tax Payment System (EFTPS). Form 1040 ez 2013 You will receive information in your Employer Identification Number (EIN) Package about Express Enrollment and an additional mailing containing your EFTPS personal identification number (PIN) and instructions for activating your PIN. Form 1040 ez 2013 Call the toll-free number located in your “How to Activate Your Enrollment” brochure to activate your enrollment and begin making your employment tax deposits. Form 1040 ez 2013 If you outsource any of your payroll and related tax duties to a third party payer, such as a payroll service provider or reporting agent, be sure to tell them about your EFTPS enrollment. Form 1040 ez 2013 Social security number (SSN). Form 1040 ez 2013   An employee's social security number (SSN) consists of nine digits arranged as follows: 000-00-0000. Form 1040 ez 2013 You must obtain each employee's name and SSN as shown on the employee's social security card because you must enter them on Form W-2. Form 1040 ez 2013 Do not accept a social security card that says “Not valid for employment. Form 1040 ez 2013 ” A social security number issued with this legend does not permit employment. Form 1040 ez 2013 You may, but are not required to, photocopy the social security card if the employee provides it. Form 1040 ez 2013 If you do not show the employee's correct name and SSN on Form W-2, you may owe a penalty unless you have reasonable cause. Form 1040 ez 2013 See Publication 1586, Reasonable Cause Regulations & Requirements for Missing and Incorrect Name/TINs. Form 1040 ez 2013 Applying for a social security card. Form 1040 ez 2013   Any employee who is legally eligible to work in the United States and does not have a social security card can get one by completing Form SS-5, Application for a Social Security Card, and submitting the necessary documentation to SSA. Form 1040 ez 2013 You can get Form SS-5 at SSA offices, by calling 1-800-772-1213 or 1-800-325-0778 (TTY), or from the SSA website at www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov/online/ss-5. Form 1040 ez 2013 html. Form 1040 ez 2013 The employee must complete and sign Form SS-5; it cannot be filed by the employer. Form 1040 ez 2013 You may be asked to supply a letter to accompany Form SS-5 if the employee has exceeded his or her yearly or lifetime limit for the number of replacement cards allowed. Form 1040 ez 2013 Applying for a social security number. Form 1040 ez 2013   If you file Form W-2 on paper and your employee has applied for an SSN but does not have one when you must file Form W-2, enter “Applied For” on the form. Form 1040 ez 2013 If you are filing electronically, enter all zeros (000-00-0000) in the social security number field. Form 1040 ez 2013 When the employee receives the SSN, file Copy A of Form W-2c, Corrected Wage and Tax Statement, with the SSA to show the employee's SSN. Form 1040 ez 2013 Furnish Copies B, C, and 2 of Form W-2c to the employee. Form 1040 ez 2013 Up to 25 Forms W-2c per Form W-3c, Transmittal of Corrected Wage and Tax Statements, may be filed per session over the Internet, with no limit on the number of sessions. Form 1040 ez 2013 For more information, visit SSA's Employer W-2 Filing Instructions & Information webpage at www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov/employer. Form 1040 ez 2013 Advise your employee to correct the SSN on his or her original Form W-2. Form 1040 ez 2013 Correctly record the employee's name and SSN. Form 1040 ez 2013   Record the name and number of each employee as they are shown on the employee's social security card. Form 1040 ez 2013 If the employee's name is not correct as shown on the card (for example, because of marriage or divorce), the employee should request a corrected card from the SSA. Form 1040 ez 2013 Continue to report the employee's wages under the old name until the employee shows you an updated social security card with the new name. Form 1040 ez 2013   If the SSA issues the employee a replacement card after a name change, or a new card with a different social security number after a change in alien work status, file a Form W-2c to correct the name/SSN reported on the most recently filed Form W-2. Form 1040 ez 2013 It is not necessary to correct other years if the previous name and SSN were used for years before the most recent Form W-2. Form 1040 ez 2013 IRS individual taxpayer identification numbers (ITINs) for aliens. Form 1040 ez 2013   Do not accept an ITIN in place of an SSN for employee identification or for work. Form 1040 ez 2013 An ITIN is issued for use by resident and nonresident aliens who need identification for tax purposes, but who are not eligible for U. Form 1040 ez 2013 S. Form 1040 ez 2013 employment. Form 1040 ez 2013 The ITIN is a nine-digit number formatted like an SSN (for example, NNN-NN-NNNN). Form 1040 ez 2013 However, it begins with the number “9” and has either a “7” or “8” as the fourth digit (for example, 9NN-7N-NNNN or 9NN-8N-NNNN). Form 1040 ez 2013    An individual with an ITIN who later becomes eligible to work in the United States must obtain an SSN. Form 1040 ez 2013 If the individual is currently eligible to work in the United States, instruct the individual to apply for an SSN and follow the instructions under Applying for a social security number, earlier in this section. Form 1040 ez 2013 Do not use an ITIN in place of an SSN on Form W-2. Form 1040 ez 2013 Verification of social security numbers. Form 1040 ez 2013   Employers and authorized reporting agents can use the Social Security Number Verification Service (SSNVS) to instantly verify up to 10 employee names and SSNs (per screen) at a time, or submit an electronic file of up to 250,000 names and SSNs and usually receive results the next business day. Form 1040 ez 2013 Visit www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov/employer/ssnv. Form 1040 ez 2013 htm for more information. Form 1040 ez 2013 Registering for SSNVS. Form 1040 ez 2013   You must register online and receive authorization from your employer to use SSNVS. Form 1040 ez 2013 To register, visit SSA's website at www. Form 1040 ez 2013 socialsecurity. Form 1040 ez 2013 gov/employer and click on the Business Services Online link. Form 1040 ez 2013 Follow the registration instructions to obtain a user identification (ID) and password. Form 1040 ez 2013 You will need to provide the following information about yourself and your company. Form 1040 ez 2013 Name. Form 1040 ez 2013 SSN. Form 1040 ez 2013 Date of birth. Form 1040 ez 2013 Type of employer. Form 1040 ez 2013 EIN. Form 1040 ez 2013 Company name, address, and telephone number. Form 1040 ez 2013 Email address. Form 1040 ez 2013 When you have completed the online registration process, SSA will mail a one-time activation code to your employer. Form 1040 ez 2013 You must enter the activation code online to use SSNVS. Form 1040 ez 2013 2. Form 1040 ez 2013 Who Are Employees? Generally, employees are defined either under common law or under statutes for certain situations. Form 1040 ez 2013 See Publication 15-A for details on statutory employees and nonemployees. Form 1040 ez 2013 Employee status under common law. Form 1040 ez 2013   Generally, a worker who performs services for you is your employee if you have the right to control what will be done and how it will be done. Form 1040 ez 2013 This is so even when you give the employee freedom of action. Form 1040 ez 2013 What matters is that you have the right to control the details of how the services are performed. Form 1040 ez 2013 See Publication 15-A for more information on how to determine whether an individual providing services is an independent contractor or an employee. Form 1040 ez 2013 If an employer-employee relationship exists, it does not matter what it is called. Form 1040 ez 2013 The employee may be called an agent or independent contractor. Form 1040 ez 2013 It also does not matter how payments are measured or paid, what they are called, or if the employee works full or part time. Form 1040 ez 2013 You are responsible for withholding and paying employment taxes for your employees. Form 1040 ez 2013 You are also required to file employment tax returns. Form 1040 ez 2013 These requirements do not apply to amounts that you pay to independent contractors. Form 1040 ez 2013 The rules discussed in this publication apply only to workers who are your employees. Form 1040 ez 2013 In general, you are an employer of farmworkers if your employees: Raise or harvest agricultural or horticultural products on your farm (including the raising and feeding of livestock); Work in connection with the operation, management, conservation, improvement, or maintenance of your farm and its tools and equipment; Provide services relating to salvaging timber, or clearing land of brush and other debris, left by a hurricane (also known as hurricane labor); Handle, process, or package any agricultural or horticultural commodity if you produced over half of the commodity (for a group of up to 20 unincorporated operators, all of the commodity); or Do work for you related to cotton ginning, turpentine, gum resin products, or the operation and maintenance of irrigation facilities. Form 1040 ez 2013 For this purpose, the term “farm” includes stock, dairy, poultry, fruit, fur-bearing animal, and truck farms, as well as plantations, ranches, nurseries, ranges, greenhouses or other similar structures used primarily for the raising of agricultural or horticultural commodities, and orchards. Form 1040 ez 2013 Farmwork does not include reselling activities that do not involve any substantial activity of raising agricultural or horticultural commodities, such as a retail store or a greenhouse used primarily for display or storage. Form 1040 ez 2013 The table in section 12, How Do Employment Taxes Apply to Farmwork , distinguishes between farm and nonfarm activities, and also addresses rules that apply in special situations. Form 1040 ez 2013 Crew Leaders If you are a crew leader, you are an employer of farmworkers. Form 1040 ez 2013 A crew leader is a person who furnishes and pays (either on his or her own behalf or on behalf of the farm operator) workers to do farmwork for the farm operator. Form 1040 ez 2013 If there is no written agreement between you and the farm operator stating that you are his or her employee and if you pay the workers (either for yourself or for the farm operator), then you are a crew leader. Form 1040 ez 2013 For FUTA tax rules, see section 10. Form 1040 ez 2013 Business Owned and Operated by Spouses If you and your spouse jointly own and operate a farm or nonfarm business and share in the profits and losses, you are partners in a partnership, whether or not you have a formal partnership agreement. Form 1040 ez 2013 See Publication 541, Partnerships, for more details. Form 1040 ez 2013 The partnership is considered the employer of any employees, and is liable for any employment taxes due on wages paid to its employees. Form 1040 ez 2013 Exception—Qualified joint venture. Form 1040 ez 2013   For tax years beginning after December 31, 2006, the Small Business and Work Opportunity Tax Act of 2007 (Public Law 110-28) provides that a “qualified joint venture,” whose only members are spouses filing a joint income tax return, can elect not to be treated as a partnership for federal tax purposes. Form 1040 ez 2013 A qualified joint venture conducts a trade or business where: The only members of the joint venture are spouses who file a joint income tax return, Both spouses materially participate (see Material participation in the Instructions for Schedule C (Form 1040), line G) in the trade or business (mere joint ownership of property is not enough), Both spouses elect to not be treated as a partnership, and The business is co-owned by both spouses and is not held in the name of a state law entity such as a partnership or limited liability company (LLC). Form 1040 ez 2013   To make the election, all items of income, gain, loss, deduction, and credit must be divided between the spouses, in accordance with each spouse's interest in the venture, and reported on separate Schedules C or F as sole proprietors. Form 1040 ez 2013 Each spouse must also file a separate Schedule SE to pay self-employment taxes, as applicable. Form 1040 ez 2013   Spouses using the qualified joint venture rules are treated as sole proprietors for federal tax purposes and generally do not need an EIN. Form 1040 ez 2013 If employment taxes are owed by the qualified joint venture, either spouse may report and pay the employment taxes due on the wages paid to the employees using the EIN of that spouse's sole proprietorship. Form 1040 ez 2013 Generally, filing as a qualified joint venture will not increase the spouses' total tax owed on the joint income tax return. Form 1040 ez 2013 However, it gives each spouse credit for social security earnings on which retirement benefits are based and for Medicare coverage without filing a partnership return. Form 1040 ez 2013    Note. Form 1040 ez 2013 If your spouse is your employee, not your partner, you must pay social security and Medicare taxes for him or her. Form 1040 ez 2013   For more information on qualified joint ventures, visit IRS. Form 1040 ez 2013 gov and enter “qualified joint venture” in the search box. Form 1040 ez 2013 Exception—Community income. Form 1040 ez 2013   If you and your spouse wholly own an unincorporated business as community property under the community property laws of a state, foreign country, or U. Form 1040 ez 2013 S. Form 1040 ez 2013 possession, you can treat the business either as a sole proprietorship (of the spouse who carried on the business) or a partnership. Form 1040 ez 2013 You may still make an election to be taxed as a qualified joint venture instead of a partnership. Form 1040 ez 2013 See Exception—Qualified joint venture , earlier in this section. Form 1040 ez 2013 3. Form 1040 ez 2013 Wages and Other Compensation Cash wages that you pay to employees for farmwork are generally subject to social security tax and Medicare tax. Form 1040 ez 2013 You may also be required to withhold, deposit, and report Additional Medicare Tax. Form 1040 ez 2013 See section 4 for more information. Form 1040 ez 2013 If the wages are subject to social security and Medicare taxes, they are also subject to federal income tax withholding. Form 1040 ez 2013 You may also be liable for FUTA tax, which is not withheld by you or paid by the employee. Form 1040 ez 2013 FUTA tax is discussed in section 10. Form 1040 ez 2013 Cash wages include checks, money orders, etc. Form 1040 ez 2013 Do not count as cash wages the value of food, lodging, and other noncash items. Form 1040 ez 2013 For more information on what payments are considered taxable wages, see Publication 15 (Circular E). Form 1040 ez 2013 Commodity wages. Form 1040 ez 2013   Commodity wages are not cash and are not subject to social security and Medicare taxes or federal income tax withholding. Form 1040 ez 2013 However, noncash payments, including commodity wages, are treated as cash wages (see above) if the substance of the transaction is a cash payment. Form 1040 ez 2013 These noncash payments are subject to social security and Medicare taxes and federal income tax withholding. Form 1040 ez 2013 Other compensation. Form 1040 ez 2013   Publications 15-A and 15-B discuss other forms of compensation that may be taxable. Form 1040 ez 2013 Family members. Form 1040 ez 2013   Generally, the wages that you pay to family members who are your employees are subject to social security and Medicare taxes, federal income tax withholding, and FUTA tax. Form 1040 ez 2013 However, certain exemptions may apply for your child, spouse, or parent. Form 1040 ez 2013 See the table, How Do Employment Taxes Apply to Farmwork , in section 12. Form 1040 ez 2013 Household employees. Form 1040 ez 2013   The wages of an employee who performs household services, such as a maid, babysitter, gardener, or cook, in your home are not subject to social security and Medicare taxes if you pay that employee cash wages of less than $1,900 in 2014. Form 1040 ez 2013   Social security and Medicare taxes do not apply to cash wages for housework in your private home if it was done by your spouse or your child under age 21. Form 1040 ez 2013 Nor do the taxes apply to housework done by your parent unless: You have a child living in your home who is under age 18 or has a physical or mental condition that requires care by an adult for at least 4 continuous weeks in a calendar quarter, and You are a widow or widower, or divorced and not remarried, or have a spouse in the home who, because of a physical or mental condition, cannot care for your child for at least 4 continuous weeks in the quarter. Form 1040 ez 2013   For more information, see Publication 926, Household Employer's Tax Guide. Form 1040 ez 2013    Wages for household work may not be a deductible farm expense. Form 1040 ez 2013 See Publication 225, Farmer's Tax Guide. Form 1040 ez 2013 Share farmers. Form 1040 ez 2013   You do not have to withhold or pay social security and Medicare taxes on amounts paid to share farmers under share-farming arrangements. Form 1040 ez 2013 Compensation paid to H-2A visa holders. Form 1040 ez 2013   Report compensation of $600 or more paid to foreign agricultural workers who entered the country on H-2A visas in box 1 of Form W-2 but do not report it as social security wages (box 3) or Medicare wages (box 5) on Form W-2 because compensation paid to H-2A workers for agricultural labor performed in connection with this visa is not subject to social security and Medicare taxes. Form 1040 ez 2013 On Form W-2, do not check box 13 (Statutory employee), as H-2A workers are not statutory employees. Form 1040 ez 2013   An employer is not required to withhold federal income tax from compensation it pays an H-2A worker for agricultural labor performed in connection with this visa unless the worker asks for withholding and the employer agrees. Form 1040 ez 2013 In that case, the worker must give the employer a completed Form W-4. Form 1040 ez 2013 Federal income tax withheld should be reported in box 2 of Form W-2. Form 1040 ez 2013 These reporting rules apply when the H-2A worker provides his or her taxpayer identification number (TIN) to the employer. Form 1040 ez 2013 For rules relating to backup withholding and reporting when the H-2A worker does not provide a TIN, see the Instructions for Form 1099-MISC and the Instructions for Form 945. Form 1040 ez 2013 4. Form 1040 ez 2013 Social Security and Medicare Taxes Generally, you must withhold social security and Medicare taxes on all cash wage payments that you make to your employees. Form 1040 ez 2013 You may also be required to withhold Additional Medicare Tax. Form 1040 ez 2013 For more information, see Additional Medicare Tax withholding , later. Form 1040 ez 2013 The $150 Test or the $2,500 Test All cash wages that you pay to an employee during the year for farmwork are subject to social security and Medicare taxes and federal income tax withholding if either of the two tests below is met. Form 1040 ez 2013 You pay cash wages to an employee of $150 or more in a year for farmwork (count all cash wages paid on a time, piecework, or other basis). Form 1040 ez 2013 The $150 test applies separately to each farmworker that you employ. Form 1040 ez 2013 If you employ a family of workers, each member is treated separately. Form 1040 ez 2013 Do not count wages paid by other employers. Form 1040 ez 2013 The total that you pay for farmwork (cash and noncash) to all your employees is $2,500 or more during the year. Form 1040 ez 2013 Exceptions. Form 1040 ez 2013   The $150 and $2,500 tests do not apply to wages that you pay to a farmworker who receives less than $150 in annual cash wages and the wages are not subject to social security and Medicare taxes, or federal income tax withholding, even if you pay $2,500 or more in that year to all of your farmworkers if the farmworker: Is employed in agriculture as a hand-harvest laborer, Is paid piece rates in an operation that is usually paid on a piece-rate basis in the region of employment, Commutes daily from his or her permanent home to the farm, and Had been employed in agriculture less than 13 weeks in the preceding calendar year. Form 1040 ez 2013   Amounts that you pay to these seasonal farmworkers, however, count toward the $2,500-or-more test to determine whether wages that you pay to other farmworkers are subject to social security and Medicare taxes. Form 1040 ez 2013 Social Security and Medicare Tax Withholding The social security tax rate is 6. Form 1040 ez 2013 2%, for both the employee and employer, on the first $117,000 paid to each employee. Form 1040 ez 2013 You must withhold at this rate from each employee and pay a matching amount. Form 1040 ez 2013 The Medicare tax rate is 1. Form 1040 ez 2013 45% each for the employee and employer on all wages. Form 1040 ez 2013 You must withhold at this rate from each employee and pay a matching amount. Form 1040 ez 2013 There is no wage base limit for Medicare tax; all covered wages are subject to Medicare tax. Form 1040 ez 2013 Social security and Medicare taxes apply to most payments of sick pay, including payments made by third parties such as insurance companies. Form 1040 ez 2013 For details, see Publication 15-A. Form 1040 ez 2013 Additional Medicare Tax withholding. Form 1040 ez 2013   In addition to withholding Medicare tax at 1. Form 1040 ez 2013 45%, you must withhold a 0. Form 1040 ez 2013 9% Additional Medicare Tax from wages you pay to an employee in excess of $200,000 in a calendar year. Form 1040 ez 2013 You are required to begin withholding Additional Medicare Tax in the pay period in which you pay wages in excess of $200,000 to an employee and continue to withhold it each pay period until the end of the calendar year. Form 1040 ez 2013 Additional Medicare Tax is only imposed on the employee. Form 1040 ez 2013 There is no employer share of Additional Medicare Tax. Form 1040 ez 2013 All wages that are subject to Medicare tax are subject to Additional Medicare Tax withholding if paid in excess of the $200,000 withholding threshold. Form 1040 ez 2013   For more information on what wages are subject to Medicare tax, see the chart, Special Rules for Various Types of Services and Payments, in section 15 of Publication 15 (Circular E). Form 1040 ez 2013 For more information on Additional Medicare Tax, visit IRS. Form 1040 ez 2013 gov and enter “Additional Medicare Tax” in the search box. Form 1040 ez 2013 Employee share paid by employer. Form 1040 ez 2013   If you would rather pay a household or agricultural employee's share of the social security and Medicare taxes without withholding them from his or her wages, you may do so. Form 1040 ez 2013 If you do not withhold the taxes, however, you must still pay them. Form 1040 ez 2013 Any employee social security and Medicare taxes that you pay is additional income to the employee. Form 1040 ez 2013 Include it in box 1 of the employee's Form W-2, but do not count it as social security and Medicare wages and do not include it in boxes 3 and 5. Form 1040 ez 2013 Also, do not count the additional income as wages for FUTA tax purposes. Form 1040 ez 2013 Different rules apply to employer payments of social security and Medicare taxes for non-household and non-agricultural employees. Form 1040 ez 2013 See section 7 of Publication 15-A. Form 1040 ez 2013 Withholding social security and Medicare taxes on nonresident alien employees. Form 1040 ez 2013   In general, if you pay wages to nonresident alien employees, you must withhold social security and Medicare taxes as you would for a U. Form 1040 ez 2013 S. Form 1040 ez 2013 citizen or resident alien. Form 1040 ez 2013 However, see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities, for exceptions to this general rule. Form 1040 ez 2013 Also see Compensation paid to H-2A visa holders in section 3. Form 1040 ez 2013 Religious exemption. Form 1040 ez 2013    An exemption from social security and Medicare taxes is available to members of a recognized religious sect opposed to public insurance. Form 1040 ez 2013 This exemption is available only if both the employee and the employer are members of the sect. Form 1040 ez 2013   For more information, see Publication 517, Social Security and Other Information for Members of the Clergy and Religious Workers. Form 1040 ez 2013 5. Form 1040 ez 2013 Federal Income Tax Withholding Farmers and crew leaders must withhold federal income tax from the wages of farmworkers if the wages are subject to social security and Medicare taxes. Form 1040 ez 2013 The amount to withhold is figured on gross wages before taking out social security and Medicare taxes, union dues, insurance, etc. Form 1040 ez 2013 You may use one of several methods to determine the amount of federal income tax withholding. Form 1040 ez 2013 They are discussed in section 13. Form 1040 ez 2013 Form W-4. Form 1040 ez 2013   To know how much federal income tax to withhold from employees' wages, you should have a Form W-4 on file for each employee. Form 1040 ez 2013 Encourage your employees to file an updated Form W-4 for 2014, especially if they owed taxes or received a large refund when filing their 2013 tax return. Form 1040 ez 2013 Advise your employees to use the IRS Withholding Calculator on the IRS website at www. Form 1040 ez 2013 irs. Form 1040 ez 2013 gov/individuals for help in determining how many withholding allowances to claim on their Form W-4. Form 1040 ez 2013   Ask each new employee to give you a signed Form W-4 when starting work. Form 1040 ez 2013 Make the form effective with the first wage payment. Form 1040 ez 2013 If a new employee does not give you a completed Form W-4, withhold tax as if he or she is single, with no withholding allowances. Form 1040 ez 2013 Forms in Spanish. Form 1040 ez 2013   You can provide Formulario W-4(SP) in place of Form W-4 to your Spanish-speaking employees. Form 1040 ez 2013 For more information, see Publicación 17(SP). Form 1040 ez 2013 Effective date of Form W-4. Form 1040 ez 2013   A Form W-4 remains in effect until the employee gives you a new one. Form 1040 ez 2013 When you receive a new Form W-4, do not adjust withholding for pay periods before the effective date of the new form. Form 1040 ez 2013 Do not adjust withholding retroactively. Form 1040 ez 2013 If an employee gives you a replacement Form W-4, begin withholding no later than the start of the first payroll period ending on or after the 30th day from the date when you received the replacement Form W-4. Form 1040 ez 2013 For exceptions, see Exemption from federal income tax withholding , IRS review of requested Forms W-4 , and Invalid Forms W-4 , later in this section. Form 1040 ez 2013 A Form W-4 that makes a change for the next calendar year will not take effect in the current calendar year. Form 1040 ez 2013 Completing Form W-4. Form 1040 ez 2013   The amount of federal income tax withholding is based on marital status and withholding allowances. Form 1040 ez 2013 Your employees may not base their withholding amounts on a fixed dollar amount or percentage. Form 1040 ez 2013 However, the employee may specify a dollar amount to be withheld in addition to the amount of withholding based on filing status and withholding allowances claimed on Form W-4. Form 1040 ez 2013   Employees may claim fewer withholding allowances than they are entitled to claim. Form 1040 ez 2013 They may do this to ensure that they have enough withholding or to offset other sources of taxable income that are not subject to withholding. Form 1040 ez 2013   See Publication 505, Tax Withholding and Estimated Tax, for more information about completing Form W-4. Form 1040 ez 2013 Along with Form W-4, you may wish to order Publication 505 for use by your employees. Form 1040 ez 2013    Do not accept any withholding or estimated tax payments from your employees in addition to withholding based on their Form W-4. Form 1040 ez 2013 If an employee wants additional withholding, he or she should submit a new Form W-4 and, if necessary, pay estimated tax by filing Form 1040-ES, Estimated Tax for Individuals, or by using the Electronic Federal Tax Payment System (EFTPS) to make estimated tax payments. Form 1040 ez 2013 Exemption from federal income tax withholding. Form 1040 ez 2013   Generally, an employee may claim exemption from federal income tax withholding because he or she had no federal income tax liability last year and expects none this year. Form 1040 ez 2013 See the Form W-4 instructions for more information. Form 1040 ez 2013 However, the wages are still subject to social security and Medicare taxes. Form 1040 ez 2013   A Form W-4 claiming exemption from withholding is effective when it is filed with the employer and only for that calendar year. Form 1040 ez 2013 To continue to be exempt from withholding in the next calendar year, an employee must give you a new Form W-4 by February 15. Form 1040 ez 2013 If the employee does not give you a new Form W-4 by February 15, withhold tax based on the last valid Form W-4 you have for the employee that did not claim an exemption from withholding or, if one does not exist, withhold as if he or she is single with zero withholding allowances. Form 1040 ez 2013 If the employee provides a new Form W-4 claiming an exemption from withholding on February 16 or later, you may apply the exemption to future wages, but do not refund taxes withheld while the exempt status was not in place. Form 1040 ez 2013 Withholding income taxes on the wages of nonresident alien employees. Form 1040 ez 2013   In general, you must withhold federal income taxes on the wages of nonresident alien employees. Form 1040 ez 2013 However, see Publication 515 for exceptions to this general rule. Form 1040 ez 2013 Also see Compensation paid to H-2A visa workers in section 3. Form 1040 ez 2013 Withholding adjustment for nonresident alien employees. Form 1040 ez 2013   A special procedure applies for figuring the amount of income tax to withhold from wages of nonresident alien employees performing services within the United States for wages paid in 2014. Form 1040 ez 2013 This procedure requires a special chart to be used with the withholding tables to determine the amount to withhold from the wages of the nonresident alien employee. Form 1040 ez 2013 See Withholding adjustment for nonresident alien employees in section 9 of Publication 15 (Circular E). Form 1040 ez 2013 Nonresident alien employee's Form W-4. Form 1040 ez 2013   When completing Forms W-4, nonresident aliens are required to: Not claim exemption from income tax withholding; Request withholding as if they are single, regardless of their actual marital status; Claim only one allowance (if the nonresident alien is a resident of Canada, Mexico, or Korea, he or she may claim more than one allowance); and Write “Nonresident Alien” or “NRA” above the dotted line on line 6 of Form W-4. Form 1040 ez 2013   If you maintain an electronic Form W-4 system, you should provide a field for nonresident alien employees to enter nonresident alien status in lieu of writing “Nonresident Alien” or “NRA” above the dotted line on line 6. Form 1040 ez 2013    A nonresident alien employee may request additional withholding at his or her option for other purposes, although such additions should not be necessary for withholding to cover federal income tax liability related to employment. Form 1040 ez 2013 Form 8233. Form 1040 ez 2013   If a nonresident alien employee claims a tax treaty exemption from withholding, the employee must submit Form 8233, Exemption from Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual, with respect to the income exempt under the treaty, instead of Form W-4. Form 1040 ez 2013 See Publication 515 for details. Form 1040 ez 2013 IRS review of requested Forms W-4. Form 1040 ez 2013   When requested by the IRS, you must make original Forms W-4 available for inspection by an IRS employee. Form 1040 ez 2013 You may also be directed to send certain Forms W-4 to the IRS. Form 1040 ez 2013 You may receive a notice from the IRS requiring you to submit a copy of Form W-4 for one or more of your named employees. Form 1040 ez 2013 Send the requested copy or copies of Form W-4 to the IRS at the address provided and in the manner directed by the notice. Form 1040 ez 2013 The IRS may also require you to submit copies of Form W-4 to the IRS as directed by a revenue procedure or notice published in the Internal Revenue Bulletin. Form 1040 ez 2013 When we refer to Form W-4, the same rules apply to Formulario W-4(SP), its Spanish translation. Form 1040 ez 2013   After submitting a copy of the requested Form W-4 to the IRS, continue to withhold federal income tax based on that Form W-4 if it is valid (see Invalid Forms W-4 , later in this section). Form 1040 ez 2013 However, if the IRS later notifies you in writing that the employee is not entitled to claim a complete exemption from withholding or more than the maximum number of withholding allowances specified by the IRS in the written notice, withhold federal income tax based on the effective date, marital status, and maximum number of withholding allowances specified in the notice (commonly referred to as a “lock-in letter”). Form 1040 ez 2013 Initial lock-in letter. Form 1040 ez 2013   The IRS uses information reported on Form W-2 to identify employees with withholding compliance problems. Form 1040 ez 2013 In some cases, where a serious under-withholding problem is found to exist for a particular employee, the IRS may issue a lock-in letter to the employer specifying the maximum number of withholding allowances and marital status permitted for a specific employee. Form 1040 ez 2013 You will also receive a copy for the employee that identifies the maximum number of withholding allowances permitted and the process by which the employee can provide additional information to the IRS for purposes of determining the appropriate number of withholding allowances. Form 1040 ez 2013 If the employee is employed by you as of the date of the notice, you must furnish the employee copy to the employee within 10 business days of receipt. Form 1040 ez 2013 You may follow any reasonable business practice to furnish the employee copy to the employee. Form 1040 ez 2013 Implementation of lock-in letter. Form 1040 ez 2013   When you receive the notice specifying the maximum number of withholding allowances and marital status permitted, you may not withhold immediately on the basis of the notice. Form 1040 ez 2013 You must begin withholding tax on the basis of the notice for any wages paid after the date specified in the notice. Form 1040 ez 2013 The delay between your receipt of the notice and the date to begin the withholding on the basis of the notice permits the employee to contact the IRS. Form 1040 ez 2013 Seasonal employees and employees not currently performing services. Form 1040 ez 2013   If you receive a notice for an employee who is not currently performing services for you, you are still required to furnish the employee copy to the employee and withhold based on the notice if any of the following apply. Form 1040 ez 2013 You are paying wages for the employee's prior services and the wages are subject to income tax withholding on or after the date specified in the notice. Form 1040 ez 2013 You reasonably expect the employee to resume services within 12 months of the date of the notice. Form 1040 ez 2013 The employee is on a bona fide leave of absence that does not exceed 12 months or the employee has a right to reemployment after the leave of absence. Form 1040 ez 2013 Termination and re-hire of employees. Form 1040 ez 2013   If you are required to furnish and withhold based on the notice and the employment relationship is terminated after the date of the notice, you must continue to withhold based on the notice if you continue to pay any wages subject to income tax withholding. Form 1040 ez 2013 You must also withhold based on the notice or modification notice (explained next) if the employee resumes the employment relationship with you within 12 months after the termination of the employment relationship. Form 1040 ez 2013 Modification notice. Form 1040 ez 2013   After issuing the notice specifying the maximum number of withholding allowances and marital status permitted, the IRS may issue a subsequent notice (modification notice) that modifies the original notice. Form 1040 ez 2013 The modification notice may change the marital status and/or the number of withholding allowances permitted. Form 1040 ez 2013 You must withhold federal income tax based on the effective date specified in the modification notice. Form 1040 ez 2013 New Form W-4 after IRS notice. Form 1040 ez 2013   After the IRS issues a notice or modification notice, if the employee provides you with a new Form W-4 claiming complete exemption from withholding or claims a marital status, a number of withholding allowances, and any additional withholding that results in less withholding than would result under the IRS notice or modification notice, you must disregard the new Form W-4. Form 1040 ez 2013 You are required to withhold on the basis of the notice or modification notice unless the IRS subsequently notifies you to withhold based on the new Form W-4. Form 1040 ez 2013 If the employee wants to put a new Form W-4 into effect that results in less withholding than required, the employee must contact the IRS. Form 1040 ez 2013   If, after you receive an IRS notice or modification notice, your employee provides you with a new Form W-4 that does not claim exemption from federal income tax withholding and claims a marital status, a number of withholding allowances, and any additional withholding that results in more withholding than would result under the notice or modification notice, you must withhold tax on the basis of that new Form W-4. Form 1040 ez 2013 Otherwise, disregard any subsequent Forms W-4 provided by the employee and withhold based on the IRS notice or modification notice. Form 1040 ez 2013 Substitute Forms W-4. Form 1040 ez 2013   You are encouraged to have your employees use the official version of Form W-4 to claim withholding allowances or exemption from withholding. Form 1040 ez 2013 Call the IRS at 1-800-TAX-FORM (1-800-829-3676) or visit IRS. Form 1040 ez 2013 gov to obtain copies of Form W-4. Form 1040 ez 2013   You may use a substitute version of Form W-4 to meet your business needs. Form 1040 ez 2013 However, your substitute Form W-4 must contain language that is identical to the official Form W-4 and your form must meet all current IRS rules for substitute forms. Form 1040 ez 2013 At the time that you provide your substitute form to the employee, you must provide him or her with all tables, instructions, and worksheets from the current Form W-4. Form 1040 ez 2013   You cannot accept a substitute Form W-4 developed by an employee, and the employee submitting such form will be treated as failing to furnish a Form W-4. Form 1040 ez 2013 However, continue to use any valid Forms W-4 developed by your employees that you accepted before October 11, 2007. Form 1040 ez 2013 Invalid Forms W-4. Form 1040 ez 2013   Any unauthorized change or addition to Form W-4 makes it invalid. Form 1040 ez 2013 This includes taking out any language by which the employee certifies that the form is correct. Form 1040 ez 2013 A Form W-4 is also invalid if, by the date an employee gives it to you, he or she indicates in any way that it is false. Form 1040 ez 2013 An employee who submits a false Form W-4 may be subject to a $500 penalty. Form 1040 ez 2013 You may treat a Form W-4 as invalid if the employee wrote “exempt” on line 7 and also entered a number on line 5 or an amount on line 6. Form 1040 ez 2013   When you get an invalid Form W-4, do not use it to figure federal income tax withholding. Form 1040 ez 2013 Tell the employee that it is invalid and ask for another one. Form 1040 ez 2013 If the employee does not give you a valid one, withhold taxes as if the employee was single and claiming no withholding allowances. Form 1040 ez 2013 However, if you have an earlier Form W-4 for this worker that is valid, withhold as you did before. Form 1040 ez 2013   For additional information about these rules, see Treasury Decision 9337, 2007-35 I. Form 1040 ez 2013 R. Form 1040 ez 2013 B. Form 1040 ez 2013 455, available at www. Form 1040 ez 2013 irs. Form 1040 ez 2013 gov/irb/2007-35_IRB/ar10. Form 1040 ez 2013 html. Form 1040 ez 2013 Amounts exempt from levy on wages, salary, and other income. Form 1040 ez 2013   If you receive a Notice of Levy on Wages, Salary, and Other Income—Forms 668-W(ACS), 668-W(c)(DO), or 668-W(ICS), you must withhold amounts as described in the instructions for these forms. Form 1040 ez 2013 Publication 1494, Tables for Figuring Amount Exempt From Levy on Wages, Salary, and Other Income—Forms 668-W(ACS), 668-W(c)(DO), and 668-W(ICS), shows the exempt amount. Form 1040 ez 2013 If a levy issued in a prior year is still in effect and the taxpayer submits a new Statement of Exemptions and Filing Status, use the current year Publication 1494 to compute the exempt amount. Form 1040 ez 2013 How To Figure Federal Income Tax Withholding There are several ways to figure federal income tax withholding. Form 1040 ez 2013 Wage bracket tables. Form 1040 ez 2013 See section 13 for directions on how to use the tables. Form 1040 ez 2013 Percentage method. Form 1040 ez 2013 See section 13 for directions on how to use the percentage method. Form 1040 ez 2013 Alternative formula tables for percentage method withholding. Form 1040 ez 2013 See Publication 15-A. Form 1040 ez 2013 Wage bracket percentage method withholding tables. Form 1040 ez 2013 See Publication 15-A. Form 1040 ez 2013 Other alternative methods. Form 1040 ez 2013 See Publication 15-A. Form 1040 ez 2013 Employers with automated payroll systems will find the two alternative formula tables and the two alternative wage bracket percentage method tables in Publication 15-A useful. Form 1040 ez 2013 If an employee wants additional federal tax withheld, have the employee show the extra amount on Form W-4. Form 1040 ez 2013 Supplemental wages. Form 1040 ez 2013   Supplemental wages are wage payments to an employee that are not regular wages. Form 1040 ez 2013 They include, but are not limited to, bonuses, commissions, overtime pay, accumulated sick leave, severance pay, awards, prizes, back pay and retroactive pay increases for current employees, and payments for nondeductible moving expenses. Form 1040 ez 2013 Other payments subject to the supplemental wage rules include taxable fringe benefits and expense allowances paid under a nonaccountable plan. Form 1040 ez 2013   If you pay supplemental wages with regular wages but do not specify the amount of each, withhold federal income tax as if the total was a single payment for a regular payroll period. Form 1040 ez 2013   If you pay supplemental wages separately (or combine them in a single payment and specify the amount of each), the federal income tax withholding method depends partly on whether you withhold federal income tax from your employee's regular wages. Form 1040 ez 2013 If you withheld federal income tax from an employee's regular wages in the current or immediately preceding calendar year, you can use one of the following methods for the supplemental wages. Form 1040 ez 2013 Withhold a flat 25% (no other percentage allowed). Form 1040 ez 2013 If the supplemental wages are paid concurrently with regular wages, add the supplemental wages to the concurrently paid regular wages. Form 1040 ez 2013 If there are no concurrently paid regular wages, add the supplemental wages to alternatively, either the regular wages paid or to be paid for the current payroll period or the regular wages paid for the preceding payroll period. Form 1040 ez 2013 Figure the income tax withholding as if the total of the regular wages and supplemental wages is a single payment. Form 1040 ez 2013 Subtract the tax withheld from the regular wages. Form 1040 ez 2013 Withhold the remaining tax from the supplemental wages. Form 1040 ez 2013 If there were other payments of supplemental wages paid during the payroll period made before the current payment of supplemental wages, aggregate all the payments of supplemental wages paid during the payroll period with the regular wages paid during the payroll period, calculate the tax on the total, subtract the tax already withheld from the regular wages and previous supplemental wage payments, and withhold the remaining tax from the current payment of supplemental wages. Form 1040 ez 2013 If you did not withhold federal income tax from the employee's regular wages in the current or immediately preceding calendar year, use method 1-b above. Form 1040 ez 2013 This would occur, for example, when the value of the employee's withholding allowances claimed on Form W-4 is more than the wages. Form 1040 ez 2013    Separate rules apply to any supplemental wages exceeding $1 million that you pay to an individual during the year. Form 1040 ez 2013 See section 7 in Publication 15 (Circular E) for details. Form 1040 ez 2013   Regardless of the method that you use to withhold federal income tax on supplemental wages, they are generally subject to social security, Medicare, and FUTA taxes. Form 1040 ez 2013 6. Form 1040 ez 2013 Required Notice to Employees About Earned Income Credit (EIC) You must notify employees who have no federal income tax withheld that they may be able to claim a tax refund because of the EIC. Form 1040 ez 2013 Although you do not have to notify employees who claim exemption from withholding on Form W-4 about the EIC, you are encouraged to notify any employees whose wages for 2013 were less than $46,227 ($51,567 if married filing jointly) that they may be eligible to claim the credit for 2013. Form 1040 ez 2013 This is because eligible employees may get a refund of the amount of EIC that is more than the tax that they owe. Form 1040 ez 2013 You will meet the notification requirement if you issue to the employee Form W-2 with the EIC notice on the back of Copy B, or a substitute Form W-2 with the same statement. Form 1040 ez 2013 You may also meet the requirement by providing Notice 797, Possible Federal Tax Refund Due to the Earned Income Credit (EIC), or your own statement that contains the same wording. Form 1040 ez 2013 If a substitute Form W-2 is given to the employee on time but does not have the required statement, you must notify the employee within 1 week of the date that the substitute Form W-2 is given. Form 1040 ez 2013 If Form W-2 is required but is not given on time, you must give the employee Notice 797 or your written statement by the date that Form W-2 is required to be given. Form 1040 ez 2013 If Form W-2 is not required, you must notify the employee by February 7, 2014. Form 1040 ez 2013 7. Form 1040 ez 2013 Depositing Taxes Generally, you must deposit both the employer and employee shares of social security and Medicare taxes and federal income tax withheld. Form 1040 ez 2013 You must use electronic funds transfer to make all federal tax deposits. Form 1040 ez 2013 See How To Deposit , later in this section. Form 1040 ez 2013 The credit against employment taxes for COBRA premium assistance payments is treated as a deposit of taxes on the first day of your return period. Form 1040 ez 2013 For more information, see COBRA premium assistance credit under Introduction. Form 1040 ez 2013 Payment with return. Form 1040 ez 2013   You may make payments with Forms 943 or 945 instead of depositing if one of the following applies. Form 1040 ez 2013 You report less than a $2,500 tax liability for the year (Form 943, line 11; Form 945, line 3) and you pay in full with a return that is filed on time. Form 1040 ez 2013 However, if you are unsure that you will report less than $2,500, deposit under the rules explained in this section so that you will not be subject to failure-to-deposit penalties. Form 1040 ez 2013 You are a monthly schedule depositor and make a payment in accordance with the Accuracy of Deposits Rule discussed later in this section. Form 1040 ez 2013 This payment may be $2,500 or more. Form 1040 ez 2013 Only monthly schedule depositors, defined later, are allowed to make an Accuracy of Deposits Rule payment with the return. Form 1040 ez 2013 Semiweekly schedule depositors must timely deposit the amount. Form 1040 ez 2013 See Accuracy of Deposits Rule and How To Deposit, later in this section. Form 1040 ez 2013 When To Deposit If you employ both farm and nonfarm workers, do not combine the taxes reportable on Forms 941 or 944 with Form 943 to decide whether to make a deposit. Form 1040 ez 2013 See Employers of Both Farm and Nonfarm Workers, later in this section. Form 1040 ez 2013 The rules for determining when to deposit Form 943 taxes are discussed below. Form 1040 ez 2013 See section 10 for the separate rules that apply to FUTA tax. Form 1040 ez 2013 Under these rules, you are classified as either a monthly schedule depositor or a semiweekly schedule depositor. Form 1040 ez 2013 The terms “monthly schedule depositor” and “semiweekly schedule depositor” do not refer to how often your business pays its employees or how often you are required to make deposits. Form 1040 ez 2013 The terms identify which set of rules you must follow when you incur a tax liability (for example, when you have a payday). Form 1040 ez 2013 The deposit schedule that you must use for a calendar year is determined from the tax liability reported on your Form 943, line 9, for the lookback period, discussed next. Form 1040 ez 2013 If you reported $50,000 or less of Form 943 taxes for the lookback period, you are a monthly schedule depositor. Form 1040 ez 2013 If you reported more than $50,000 of Form 943 taxes for the lookback period, you are a semiweekly schedule depositor. Form 1040 ez 2013 Lookback period. Form 1040 ez 2013   The lookback period is the second calendar year preceding the current calendar year. Form 1040 ez 2013 For example, the lookback period for 2014 is 2012. Form 1040 ez 2013 Example of deposit schedule based on lookback period. Form 1040 ez 2013 Rose Co. Form 1040 ez 2013 reported taxes on Form 943 as follows. Form 1040 ez 2013 2012 — $48,000 2013 — $60,000 Rose Co. Form 1040 ez 2013 is a monthly schedule depositor for 2014 because its taxes for the lookback period ($48,000 for calendar year 2012) were not more than $50,000. Form 1040 ez 2013 However, for 2015, Rose Co. Form 1040 ez 2013 is a semiweekly schedule depositor because the total taxes before adjustment for its lookback period ($60,000 for calendar year 2013) exceeded $50,000. Form 1040 ez 2013 Adjustments to lookback period taxes. Form 1040 ez 2013   To determine your taxes for the lookback period, use only the tax that you reported on the original return (Form 943, line 9). Form 1040 ez 2013 Do not include adjustments shown on Form 943-X, Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund. Form 1040 ez 2013 Example of adjustments. Form 1040 ez 2013 An employer originally reported total tax of $45,000 for the lookback period in 2012. Form 1040 ez 2013 The employer discovered during March 2014 that the tax reported for the lookback period was understated by $10,000 and corrected this error by filing Form 943-X. Form 1040 ez 2013 The total tax reported in the lookback period is still $45,000. Form 1040 ez 2013 The $10,000 adjustment is also not treated as part of the 2014 taxes. Form 1040 ez 2013 Deposit period. Form 1040 ez 2013   The term “deposit period” refers to the period during which tax liabilities are accumulated for each required deposit due date. Form 1040 ez 2013 For monthly schedule depositors, the deposit period is a calendar month. Form 1040 ez 2013 The deposit periods for semiweekly schedule depositors are Wednesday through Friday and Saturday through Tuesday. Form 1040 ez 2013 Monthly Deposit Schedule If the tax liability reported on Form 943, line 9, for the lookback period is $50,000 or less, you are a monthly schedule depositor for the current year. Form 1040 ez 2013 You must deposit Form 943 taxes on payments made during a calendar month by the 15th day of the following month. Form 1040 ez 2013 Monthly schedule example. Form 1040 ez 2013   Red Co. Form 1040 ez 2013 is a seasonal employer and a monthly schedule depositor. Form 1040 ez 2013 It pays wages each Friday. Form 1040 ez 2013 It paid wages during August 2014, but did not pay any wages during September. Form 1040 ez 2013 Red Co. Form 1040 ez 2013 must deposit the combined tax liabilities for the August paydays by September 15. Form 1040 ez 2013 Red Co. Form 1040 ez 2013 does not have a deposit requirement for September (that is, due by October 15, 2014) because no wages were paid in September; therefore, it did not have a tax liability for September. Form 1040 ez 2013 New employers. Form 1040 ez 2013   For agricultural employers, your tax liability for any year in the lookback period before the date you started or acquired your business is considered to be zero. Form 1040 ez 2013 Therefore, you are a monthly schedule depositor for the first and second calendar years of your agricultural business (but see the $100,000 Next-Day Deposit Rule , later in this section). Form 1040 ez 2013 Semiweekly Deposit Schedule You are a semiweekly schedule depositor for a calendar year if the tax liability on Form 943, line 9, during your lookback period was more than $50,000. Form 1040 ez 2013 Under the semiweekly deposit schedule, deposit Form 943 taxes for payments made on Wednesday, Thursday, and/or Friday by the following Wednesday. Form 1040 ez 2013 Deposit amounts accumulated for payments made on Saturday, Sunday, Monday, and/or Tuesday by the following Friday. Form 1040 ez 2013 Semiweekly depositors are not required to deposit twice a week if their payments were in the same semiweekly period unless the $100,000 Next-Day Deposit Rule (discussed later in this section) applies. Form 1040 ez 2013 For example, if you made a payment on both Wednesday and Friday and incurred taxes of $10,000 for each pay date, deposit the $20,000 by the following Wednesday. Form 1040 ez 2013 If you made no additional payments on Saturday through Tuesday, no deposit is due on Friday. Form 1040 ez 2013 Semiweekly schedule depositors must complete Form 943-A, Agricultural Employer's Record of Federal Tax Liability, and submit it with Form 943. Form 1040 ez 2013 Semiweekly Deposit Schedule IF the payday falls on a. Form 1040 ez 2013 . Form 1040 ez 2013 . Form 1040 ez 2013 THEN deposit taxes by the following. Form 1040 ez 2013 . Form 1040 ez 2013 . Form 1040 ez 2013 Wednesday, Thursday, and/or Friday Wednesday Saturday, Sunday, Monday, and/or Tuesday Friday Semiweekly schedule example. Form 1040 ez 2013   Green, Inc. Form 1040 ez 2013 , is a semiweekly schedule depositor and pays wages once each month on the last Friday of the month. Form 1040 ez 2013 Green, Inc. Form 1040 ez 2013 , will deposit only once a month, but the deposit will be made under the semiweekly deposit schedule as follows. Form 1040 ez 2013 Green, Inc. Form 1040 ez 2013 's tax liability for the April 25, 2014 (Friday), wage payment must be deposited by April 30, 2014 (Wednesday). Form 1040 ez 2013 Semiweekly deposit period spanning two quarters. Form 1040 ez 2013   If you have more than one pay date during a semiweekly period and the pay dates fall in different calendar quarters, you will need to make separate deposits for the separate liabilities. Form 1040 ez 2013 For example, if you have a pay date on Monday, March 31, 2014 (first quarter), and another pay date on Tuesday, April 1, 2014 (second quarter), two separate deposits will be required even though the pay dates fall within the same semiweekly period. Form 1040 ez 2013 Both deposits will be due Friday, April 4, 2014 (3 business days from the end of the semiweekly deposit period). Form 1040 ez 2013 Deposits on Business Days Only If a deposit is required to be made on a day that is not a business day, the deposit is considered timely if it is made by the close of the next business day. Form 1040 ez 2013 A business day is any day other than a Saturday, Sunday, or legal holiday. Form 1040 ez 2013 For example, if a deposit is required to be made on Friday and Friday is a legal holiday, the deposit is considered timely if it is made by the following Monday (if Monday is a business day). Form 1040 ez 2013 Semiweekly schedule depositors   will always have 3 business days to make a deposit. Form 1040 ez 2013 That is, if any of the 3 weekdays after the end of a semiweekly period is a legal holiday, you will have an additional day for each day that is a legal holiday to make the deposit. Form 1040 ez 2013 For example, if a semiweekly schedule depositor accumulated taxes on Friday and the following Monday is a legal holiday, the deposit normally due on Wednesday may be made on Thursday (this allows 3 business days to make the deposit). Form 1040 ez 2013 Legal holiday. Form 1040 ez 2013   The term “legal holiday” means any legal holiday in the District of Columbia. Form 1040 ez 2013 Legal holidays for 2014 are listed below. Form 1040 ez 2013 January 1— New Year's Day January 20— Birthday of Martin Luther King, Jr. Form 1040 ez 2013 February 17— Washington's Birthday April 16— District of Columbia Emancipation Day May 26— Memorial Day July 4— Independence Day September 1— Labor Day October 13— Columbus Day November 11— Veterans' Day November 27— Thanksgiving Day December 25— Christmas Day $100,000 Next-Day Deposit Rule If you accumulate $100,000 or more of Form 943 taxes (that is, taxes reported on Form 943, line 11) on any day during a deposit period, you must deposit the tax by the close of the next business day, whether you are a monthly or a semiweekly schedule depositor. Form 1040 ez 2013 For purposes of the $100,000 rule, do not continue accumulating a tax liability after the end of a deposit period. Form 1040 ez 2013 For example, if a semiweekly schedule depositor has accumulated a liability of $95,000 on a Tuesday (of a Saturday-through-Tuesday deposit period) and accumulated a $10,000 liability on Wednesday, the $100,000 next-day deposit rule does not apply because the $10,000 is accumulated in the next deposit period. Form 1040 ez 2013 Thus, $95,000 must be deposited by Friday and $10,000 must be deposited by the following Wednesday. Form 1040 ez 2013 However, once you accumulate at least $100,000 in a deposit period, stop accumulating at the end of that day and begin to accumulate anew on the next day. Form 1040 ez 2013 For example, Fir Co. Form 1040 ez 2013 is a semiweekly schedule depositor. Form 1040 ez 2013 On Monday, Fir Co. Form 1040 ez 2013 accumulates taxes of $110,000 and must deposit this amount on Tuesday, the next business day. Form 1040 ez 2013 On Tuesday, Fir Co. Form 1040 ez 2013 accumulates additional taxes of $30,000. Form 1040 ez 2013 Because the $30,000 is not added to the previous $110,000 and is less than $100,000, Fir Co. Form 1040 ez 2013 does not have to deposit the $30,000 until Friday (following the semiweekly deposit schedule). Form 1040 ez 2013 If you are a monthly schedule depositor and you accumulate a $100,000 tax liability on any day, you become a semiweekly schedule depositor on the next day and remain so for at least the rest of the calendar year and for the following calendar year. Form 1040 ez 2013 Example of the $100,000 next-day deposit rule. Form 1040 ez 2013   Elm, Inc. Form 1040 ez 2013 , started its business on May 1, 2014. Form 1040 ez 2013 Because Elm, Inc. Form 1040 ez 2013 , is a new employer, the taxes for its lookback period are considered to be zero; therefore, Elm, Inc. Form 1040 ez 2013 , is a monthly schedule depositor. Form 1040 ez 2013 On May 8, Elm, Inc. Form 1040 ez 2013 , paid wages for the first time and accumulated taxes of $50,000. Form 1040 ez 2013 On May 9 (Friday), Elm, Inc. Form 1040 ez 2013 , paid wages and accumulated taxes of $60,000, for a total of $110,000. Form 1040 ez 2013 Because Elm, Inc. Form 1040 ez 2013 , accumulated $110,000 on May 9, it must deposit $110,000 by May 12 (Monday), the next business day. Form 1040 ez 2013 Elm, Inc. Form 1040 ez 2013 , became a semiweekly schedule depositor on May 10. Form 1040 ez 2013 It will be a semiweekly schedule depositor for the remainder of 2014 and for 2015. Form 1040 ez 2013 Accuracy of Deposits Rule You are required to deposit 100% of your tax liability on or before the deposit due date. Form 1040 ez 2013 However, penalties will not be applied for depositing less than 100% if both of the following conditions are met. Form 1040 ez 2013 Any deposit shortfall does not exceed the greater of $100 or 2% of the amount of taxes otherwise required to be deposited. Form 1040 ez 2013 The deposit shortfall is paid or deposited by the shortfall makeup date as described below. Form 1040 ez 2013 Makeup Date for Deposit Shortfall:    Monthly Schedule Depositor—Deposit the shortfall or pay it with your return by the due date of your Form 943. Form 1040 ez 2013 You may pay the shortfall with your Form 943 even if the amount is $2,500 or more. Form 1040 ez 2013 Semiweekly Schedule Depositor—Deposit by the earlier of (a) the first Wednesday or Friday (whichever comes first) that falls on or after the 15th of the month following the month in which the shortfall occurred, or (b) the due date for Form 943. Form 1040 ez 2013 For example, if a semiweekly schedule depositor has a deposit shortfall during February 2014, the shortfall makeup date is March 19, 2014 (Wednesday). Form 1040 ez 2013 How To Deposit You must deposit employment taxes by electronic funds transfer. Form 1040 ez 2013 See Payment with return , earlier in this section, for exceptions explaining when taxes may be paid with the tax return instead of being deposited. Form 1040 ez 2013 Electronic deposit requirement. Form 1040 ez 2013   You must use electronic funds transfer to make all federal tax deposits (such as deposits of employment tax, excise tax, and corporate income tax). Form 1040 ez 2013 Generally, electronic funds transfers are made using the Electronic Federal Tax Payment System (EFTPS). Form 1040 ez 2013 If you do not want to use EFTPS, you can arrange for your tax professional, financial institution, payroll service, or other trusted third party to make electronic deposits on your behalf. Form 1040 ez 2013   EFTPS is a free service provided by the Department of Treasury. Form 1040 ez 2013 To get more information or to enroll in EFTPS, call 1-800-555-4477 (business), 1-800-316-6541 (individual), or 1-800-733-4829 (TDD). Form 1040 ez 2013 You can also visit the EFTPS website at www. Form 1040 ez 2013 eftps. Form 1040 ez 2013 gov. Form 1040 ez 2013 Additional information about EFTPS is also available in Publication 966. Form 1040 ez 2013 New employers that have a federal tax obligation will be pre-enrolled in EFTPS. Form 1040 ez 2013 Call the toll-free number located in your Employer Identification Number (EIN) Package to activate your enrollment and begin making your tax deposit payments. Form 1040 ez 2013 See When you receive your EIN in section 1 for more information. Form 1040 ez 2013 Deposit record. Form 1040 ez 2013   For your records, an Electronic Funds Transfer (EFT) Trace Number will be provided with each successful payment. Form 1040 ez 2013 The number can be used as a receipt or to trace the payment. Form 1040 ez 2013 Depositing on time. Form 1040 ez 2013   For deposits made by EFTPS to be on time, you must initiate the deposit by 8 p. Form 1040 ez 2013 m. Form 1040 ez 2013 Eastern time the day before the date a deposit is due. Form 1040 ez 2013 If you use a third party to make a deposit on your behalf, they may have different cutoff times. Form 1040 ez 2013 Same-day payment option. Form 1040 ez 2013   If you fail to initiate a deposit transaction on EFTPS by 8 p. Form 1040 ez 2013 m. Form 1040 ez 2013 Eastern time the day before the date a deposit is due, you can still make your deposit on time by using the Federal Tax Application (FTA). Form 1040 ez 2013 To use the same-day payment method, you will need to make arrangements with your financial institution ahead of time. Form 1040 ez 2013 Please check with your financial institution regarding availability, deadlines, and costs. Form 1040 ez 2013 Your financial institution may charge you a fee for payments made this way. Form 1040 ez 2013 To learn more about the information you will need to provide to your financial institution to make a same-day wire payment, visit www. Form 1040 ez 2013 eftps. Form 1040 ez 2013 gov to download the Same-Day Payment Worksheet. Form 1040 ez 2013 Deposit Penalties Penalties may apply if you do not make required deposits on time or if you make deposits for less than the required amount. Form 1040 ez 2013 The penalties do not apply if any failure to make a proper and timely deposit was due to reasonable cause and not to willful neglect. Form 1040 ez 2013 IRS may also waive deposit penalties if you inadvertently fail to deposit in the first quarter that a deposit is due, or the first quarter during which your frequency of deposits changed, if you timely filed your employment tax return. Form 1040 ez 2013 For amounts not properly deposited or not deposited on time, the penalty rates are shown next. Form 1040 ez 2013 Penalty Charged for. Form 1040 ez 2013 . Form 1040 ez 2013 . Form 1040 ez 2013 2% Deposits made 1 to 5 days late. Form 1040 ez 2013 5% Deposits made 6 to 15 days late. Form 1040 ez 2013 10% Deposits made 16 or more days late. Form 1040 ez 2013 Also applies to amounts paid within 10 days of the date of the first notice the IRS sent asking for the tax due. Form 1040 ez 2013 10% Amounts (that should have been deposited) paid directly to the IRS or paid with your tax return. Form 1040 ez 2013 See Payment with return , earlier in this section, for exceptions. Form 1040 ez 2013 15% Amounts still unpaid more than 10 days after the date of the first notice that the IRS sent asking for the tax due or the day on which you received notice and demand for immediate payment, whichever is earlier. Form 1040 ez 2013 Late deposit penalty amounts are determined using calendar days, starting from the due date of the liability. Form 1040 ez 2013 Order in which deposits are applied. Form 1040 ez 2013   Deposits generally are applied to the most recent tax liability within the year. Form 1040 ez 2013 If you receive a failure-to-deposit penalty notice, you may designate how your deposits are to be applied in order to minimize the amount of the penalty, if you do so within 90 days of the date of the notice. Form 1040 ez 2013 Follow the instructions on the penalty notice that you received. Form 1040 ez 2013 For examples on how the IRS will apply deposits and more information on designating deposits, see Revenue Procedure 2001-58. Form 1040 ez 2013 You can find Revenue Procedure 2001-58 on page 579 of Internal Revenue Bulletin 2001-50 at www. Form 1040 ez 2013 irs. Form 1040 ez 2013 gov/pub/irs-irbs/irb01-50. Form 1040 ez 2013 pdf. Form 1040 ez 2013 Example. Form 1040 ez 2013 Cedar, Inc. Form 1040 ez 2013 , is required to make a deposit of $1,000 on July 15 and $1,500 on August 15. Form 1040 ez 2013 It does not make the deposit on July 15. Form 1040 ez 2013 On August 15, Cedar, Inc. Form 1040 ez 2013 , deposits $2,000. Form 1040 ez 2013 Under the deposits rule, which applies deposits to the most recent tax liability, $1,500 of the deposit is applied to the August 15 deposit and the remaining $500 is applied to the July deposit. Form 1040 ez 2013 Accordingly, $500 of the July 15 liability remains undeposited. Form 1040 ez 2013 The penalty on this underdeposit will apply as explained above. Form 1040 ez 2013 Trust fund recovery penalty. Form 1040 ez 2013   If federal income, social security, or Medicare taxes that must be withheld are not withheld or are not deposited or paid to the United States Treasury, the trust fund recovery penalty may apply. Form 1040 ez 2013 The penalty is the full amount of the unpaid trust fund tax. Form 1040 ez 2013 This penalty may apply to you if these unpaid taxes cannot be immediately collected from the employer or business. Form 1040 ez 2013   The trust fund recovery penalty may be imposed on all persons who are determined by the IRS to be responsible for collecting, accounting for, and paying over these taxes, and who acted willfully in not doing so. Form 1040 ez 2013   A responsible person can be an officer or employee of a corporation, a partner or employee of a partnership, an accountant, a volunteer director/trustee, or an employee of a sole proprietorship. Form 1040 ez 2013 A responsible person also may include one who signs checks for the business or otherwise has authority to cause the spending of business funds. Form 1040 ez 2013    Willfully means voluntarily, consciously, and intentionally. Form 1040 ez 2013 A responsible person acts willfully if the person knows that the required actions of collecting, accounting for or paying over trust fund taxes are not taking place, or recklessly disregards obvious and known risks to the government's right to receive trust fund taxes. Form 1040 ez 2013 “Average” failure-to-deposit penalty. Form 1040 ez 2013   IRS may assess an “averaged” failure-to-deposit penalty of 2% to 10% if you are a monthly schedule depositor and did not properly complete Form 943, line 17, when your tax liability shown on Form 943, line 11, was $2,500 or more. Form 1040 ez 2013 IRS may also assess this penalty of 2% to 10% if you are a semiweekly schedule depositor and your tax liability shown on Form 943, line 11, was $2,500 or more and you did any of the following. Form 1040 ez 2013 Completed Form 943, line 17, instead of Form 943-A. Form 1040 ez 2013 Failed to attach a properly completed Form 943-A. Form 1040 ez 2013 Completed Form 943-A incorrectly, for example, by entering tax deposits instead of tax liabilities in the numbered spaces. Form 1040 ez 2013   IRS figures the penalty by allocating your tax liability on Form 943, line 11, equally throughout the tax period. Form 1040 ez 2013 Your deposits and payments may not be counted as timely because IRS does not know the actual dates of your tax liabilities. Form 1040 ez 2013   You can avoid the penalty by reviewing your return before filing it. Form 1040 ez 2013 Follow these steps before filing your Form 943. Form 1040 ez 2013 If you are a monthly schedule depositor, report your tax liabilities (not your deposits) in the monthly entry spaces on Form 943, line 17. Form 1040 ez 2013 If you are a semiweekly schedule depositor, report your tax liabilities (not your deposits) on Form 943-A in the lines that represent the dates you paid your employees. Form 1040 ez 2013 Verify that your total liability shown on Form 943, line 17, or Form 943-A, line M, equals your tax liability shown on Form 943, line 11. Form 1040 ez 2013 Do not show negative amounts on Form 943, line 17, or Form 943-A. Form 1040 ez 2013 For prior period errors discovered after December 31, 2008, do not adjust your tax liabilities reported on Form 943, line 17, or on Form 943-A. Form 1040 ez 2013 Employers of Both Farm and Nonfarm Workers If you employ both farm and nonfarm workers, you must treat employment taxes for the farmworkers (Form 943 taxes) separately from employment taxes for the nonfarm workers (Form 941 and 944 taxes). Form 1040 ez 2013 Form 943 taxes and Form 941/944 taxes are not combined for purposes of applying any of the deposit schedule rules. Form 1040 ez 2013 If a deposit is due, deposi