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File 2011 Tax Return Free

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File 2011 Tax Return Free

File 2011 tax return free 6. File 2011 tax return free   How To Report Table of Contents Where To ReportGifts. File 2011 tax return free Statutory employees. File 2011 tax return free Vehicle Provided by Your Employer ReimbursementsAccountable Plans Nonaccountable Plans Rules for Independent Contractors and Clients How To Use Per Diem Rate TablesThe Two Substantiation Methods Transition Rules Completing Forms 2106 and 2106-EZInformation on use of cars. File 2011 tax return free Standard mileage rate. File 2011 tax return free Actual expenses. File 2011 tax return free Car rentals. File 2011 tax return free Hours of service limits. File 2011 tax return free Allocating your reimbursement. File 2011 tax return free 1. File 2011 tax return free Limit on meals and entertainment. File 2011 tax return free 2. File 2011 tax return free Limit on miscellaneous itemized deductions. File 2011 tax return free 3. File 2011 tax return free Limit on total itemized deductions. File 2011 tax return free Special Rules This chapter explains where and how to report the expenses discussed in this publication. File 2011 tax return free It discusses reimbursements and how to treat them under accountable and nonaccountable plans. File 2011 tax return free It also explains rules for independent contractors and clients, fee-basis officials, certain performing artists, Armed Forces reservists, and certain disabled employees. File 2011 tax return free The chapter ends with illustrations of how to report travel, entertainment, gift, and car expenses on Forms 2106 and 2106-EZ. File 2011 tax return free Where To Report This section provides general information on where to report the expenses discussed in this publication. File 2011 tax return free Self-employed. File 2011 tax return free   You must report your income and expenses on Schedule C (Form 1040) or Schedule C-EZ (Form 1040) if you are a sole proprietor, or on Schedule F (Form 1040) if you are a farmer. File 2011 tax return free You do not use Form 2106 or 2106-EZ. File 2011 tax return free    If you claim car or truck expenses, you must provide certain information on the use of your vehicle. File 2011 tax return free You provide this information on Schedule C (Form 1040), Schedule C-EZ (Form 1040), or Form 4562. File 2011 tax return free   If you file Schedule C (Form 1040): Report your travel expenses, except meals, on line 24a, Report your deductible meals (actual cost or standard meal allowance) and entertainment on line 24b, Report your gift expenses and transportation expenses, other than car expenses, on line 27a, and Report your car expenses on line 9. File 2011 tax return free Complete Part IV of the form unless you have to file Form 4562 for depreciation or amortization. File 2011 tax return free   If you file Schedule C-EZ (Form 1040), report the total of all business expenses on line 2. File 2011 tax return free You can only include 50% of your meals and entertainment in that total. File 2011 tax return free If you include car expenses, you must also complete Part III of the form. File 2011 tax return free    If you file Schedule F (Form 1040): Report your car expenses on line 10. File 2011 tax return free Attach Form 4562 and provide information on the use of your car in Part V of Form 4562. File 2011 tax return free Report all other business expenses discussed in this publication on line 32. File 2011 tax return free You can only include 50% of your meals and entertainment on that line. File 2011 tax return free See your form instructions for more information on how to complete your tax return. File 2011 tax return free Both self-employed and an employee. File 2011 tax return free   If you are both self-employed and an employee, you must keep separate records for each business activity. File 2011 tax return free Report your business expenses for self-employment on Schedule C (Form 1040), Schedule C-EZ (Form 1040), or Schedule F (Form 1040), as discussed earlier. File 2011 tax return free Report your business expenses for your work as an employee on Form 2106 or 2106-EZ, as discussed next. File 2011 tax return free Employees. File 2011 tax return free    If you are an employee, you generally must complete Form 2106 to deduct your travel, transportation, and entertainment expenses. File 2011 tax return free However, you can use the shorter Form 2106-EZ instead of Form 2106 if you meet all of the following conditions. File 2011 tax return free You are an employee deducting expenses attributable to your job. File 2011 tax return free You were not reimbursed by your employer for your expenses (amounts included in box 1 of your Form W-2 are not considered reimbursements). File 2011 tax return free If you claim car expenses, you use the standard mileage rate. File 2011 tax return free   For more information on how to report your expenses on Forms 2106 and 2106-EZ, see Completing Forms 2106 and 2106-EZ , later. File 2011 tax return free Gifts. File 2011 tax return free   If you did not receive any reimbursements (or the reimbursements were all included in box 1 of your Form W-2), the only business expense you are claiming is for gifts, and the Special Rules discussed later do not apply to you, do not complete Form 2106 or 2106-EZ. File 2011 tax return free Instead, claim the amount of your deductible gifts directly on line 21 of Schedule A (Form 1040). File 2011 tax return free Statutory employees. File 2011 tax return free    If you received a Form W-2 and the “Statutory employee” box in box 13 was checked, report your income and expenses related to that income on Schedule C (Form 1040) or Schedule C-EZ (Form 1040). File 2011 tax return free Do not complete Form 2106 or 2106-EZ. File 2011 tax return free   Statutory employees include full-time life insurance salespersons, certain agent or commission drivers, traveling salespersons, and certain homeworkers. File 2011 tax return free If you are entitled to a reimbursement from your employer but you do not claim it, you cannot claim a deduction for the expenses to which that unclaimed reimbursement applies. File 2011 tax return free Reimbursement for personal expenses. File 2011 tax return free    If your employer reimburses you for nondeductible personal expenses, such as for vacation trips, your employer must report the reimbursement as wage income in box 1 of your Form W-2. File 2011 tax return free You cannot deduct personal expenses. File 2011 tax return free Income-producing property. File 2011 tax return free   If you have travel or transportation expenses related to income-producing property, report your deductible expenses on the form appropriate for that activity. File 2011 tax return free   For example, if you have rental real estate income and expenses, report your expenses on Schedule E (Form 1040), Supplemental Income and Loss. File 2011 tax return free See Publication 527, Residential Rental Property, for more information on the rental of real estate. File 2011 tax return free If you have deductible investment-related transportation expenses, report them on Schedule A (Form 1040), line 23. File 2011 tax return free Vehicle Provided by Your Employer If your employer provides you with a car, you may be able to deduct the actual expenses of operating that car for business purposes. File 2011 tax return free The amount you can deduct depends on the amount that your employer included in your income and the business and personal miles you drove during the year. File 2011 tax return free You cannot use the standard mileage rate. File 2011 tax return free Value reported on Form W-2. File 2011 tax return free   Your employer can figure and report either the actual value of your personal use of the car or the value of the car as if you used it only for personal purposes (100% income inclusion). File 2011 tax return free Your employer must separately state the amount if 100% of the annual lease value was included in your income. File 2011 tax return free If you are unsure of the amount included on your Form W-2, ask your employer. File 2011 tax return free Full value included in your income. File 2011 tax return free   You can deduct the value of the business use of an employer-provided car if your employer reported 100% of the value of the car in your income. File 2011 tax return free On your 2013 Form W-2, the amount of the value will be included in box 1, Wages, tips, other compensation, and box 14. File 2011 tax return free    To claim your expenses, complete Form 2106, Part II, Sections A and C. File 2011 tax return free Enter your actual expenses on line 23 of Section C and include the entire value of the employer-provided car on line 25. File 2011 tax return free Complete the rest of the form. File 2011 tax return free Less than full value included in your income. File 2011 tax return free   If less than the full annual lease value of the car was included on your Form W-2, this means that your Form W-2 only includes the value of your personal use of the car. File 2011 tax return free Do not enter this value on your Form 2106 because it is not deductible. File 2011 tax return free   If you paid any actual costs (that your employer did not provide or reimburse you for) to operate the car, you can deduct the business portion of those costs. File 2011 tax return free Examples of costs that you may have are gas, oil, and repairs. File 2011 tax return free Complete Form 2106, Part II, Sections A and C. File 2011 tax return free Enter your actual costs on line 23 of Section C and leave line 25 blank. File 2011 tax return free Complete the rest of the form. File 2011 tax return free Reimbursements This section explains what to do when you receive an advance or are reimbursed for any of the employee business expenses discussed in this publication. File 2011 tax return free If you received an advance, allowance, or reimbursement for your expenses, how you report this amount and your expenses depends on whether your employer reimbursed you under an accountable plan or a nonaccountable plan. File 2011 tax return free This section explains the two types of plans, how per diem and car allowances simplify proving the amount of your expenses, and the tax treatment of your reimbursements and expenses. File 2011 tax return free It also covers rules for independent contractors. File 2011 tax return free No reimbursement. File 2011 tax return free   You are not reimbursed or given an allowance for your expenses if you are paid a salary or commission with the understanding that you will pay your own expenses. File 2011 tax return free In this situation, you have no reimbursement or allowance arrangement, and you do not have to read this section on reimbursements. File 2011 tax return free Instead, see Completing Forms 2106 and 2106-EZ , later, for information on completing your tax return. File 2011 tax return free Reimbursement, allowance, or advance. File 2011 tax return free   A reimbursement or other expense allowance arrangement is a system or plan that an employer uses to pay, substantiate, and recover the expenses, advances, reimbursements, and amounts charged to the employer for employee business expenses. File 2011 tax return free Arrangements include per diem and car allowances. File 2011 tax return free    A per diem allowance is a fixed amount of daily reimbursement your employer gives you for your lodging, meals, and incidental expenses when you are away from home on business. File 2011 tax return free (The term “ incidental expenses ” is defined in chapter 1 under Standard Meal Allowance. File 2011 tax return free ) A car allowance is an amount your employer gives you for the business use of your car. File 2011 tax return free   Your employer should tell you what method of reimbursement is used and what records you must provide. File 2011 tax return free Employers. File 2011 tax return free   If you are an employer and you reimburse employee business expenses, how you treat this reimbursement on your employee's Form W-2 depends in part on whether you have an accountable plan. File 2011 tax return free Reimbursements treated as paid under an accountable plan, as explained next, are not reported as pay. File 2011 tax return free Reimbursements treated as paid under nonaccountable plans , as explained later, are reported as pay. File 2011 tax return free See Publication 15 (Circular E), Employer's Tax Guide, for information on employee pay. File 2011 tax return free Accountable Plans To be an accountable plan, your employer's reimbursement or allowance arrangement must include all of the following rules: Your expenses must have a business connection — that is, you must have paid or incurred deductible expenses while performing services as an employee of your employer. File 2011 tax return free You must adequately account to your employer for these expenses within a reasonable period of time. File 2011 tax return free You must return any excess reimbursement or allowance within a reasonable period of time. File 2011 tax return free “ Adequate accounting ” and “ returning excess reimbursements ” are discussed later. File 2011 tax return free An excess reimbursement or allowance is any amount you are paid that is more than the business-related expenses that you adequately accounted for to your employer. File 2011 tax return free Reasonable period of time. File 2011 tax return free   The definition of reasonable period of time depends on the facts and circumstances of your situation. File 2011 tax return free However, regardless of the facts and circumstances of your situation, actions that take place within the times specified in the following list will be treated as taking place within a reasonable period of time. File 2011 tax return free You receive an advance within 30 days of the time you have an expense. File 2011 tax return free You adequately account for your expenses within 60 days after they were paid or incurred. File 2011 tax return free You return any excess reimbursement within 120 days after the expense was paid or incurred. File 2011 tax return free You are given a periodic statement (at least quarterly) that asks you to either return or adequately account for outstanding advances and you comply within 120 days of the statement. File 2011 tax return free Employee meets accountable plan rules. File 2011 tax return free   If you meet the three rules for accountable plans, your employer should not include any reimbursements in your income in box 1 of your Form W-2. File 2011 tax return free If your expenses equal your reimbursements, you do not complete Form 2106. File 2011 tax return free You have no deduction since your expenses and reimbursement are equal. File 2011 tax return free    If your employer included reimbursements in box 1 of your Form W-2 and you meet all the rules for accountable plans, ask your employer for a corrected Form W-2. File 2011 tax return free Accountable plan rules not met. File 2011 tax return free   Even though you are reimbursed under an accountable plan, some of your expenses may not meet all three rules. File 2011 tax return free All reimbursements that fail to meet all three rules for accountable plans are generally treated as having been reimbursed under a nonaccountable plan (discussed later). File 2011 tax return free Failure to return excess reimbursements. File 2011 tax return free   If you are reimbursed under an accountable plan, but you fail to return, within a reasonable time, any amounts in excess of the substantiated amounts, the amounts paid in excess of the substantiated expenses are treated as paid under a nonaccountable plan. File 2011 tax return free See Reasonable period of time , earlier, and Returning Excess Reimbursements , later. File 2011 tax return free Reimbursement of nondeductible expenses. File 2011 tax return free   You may be reimbursed under your employer's accountable plan for expenses related to that employer's business, some of which are deductible as employee business expenses and some of which are not deductible. File 2011 tax return free The reimbursements you receive for the nondeductible expenses do not meet rule (1) for accountable plans, and they are treated as paid under a nonaccountable plan. File 2011 tax return free Example. File 2011 tax return free Your employer's plan reimburses you for travel expenses while away from home on business and also for meals when you work late at the office, even though you are not away from home. File 2011 tax return free The part of the arrangement that reimburses you for the nondeductible meals when you work late at the office is treated as paid under a nonaccountable plan. File 2011 tax return free The employer makes the decision whether to reimburse employees under an accountable plan or a nonaccountable plan. File 2011 tax return free If you are an employee who receives payments under a nonaccountable plan, you cannot convert these amounts to payments under an accountable plan by voluntarily accounting to your employer for the expenses and voluntarily returning excess reimbursements to the employer. File 2011 tax return free Adequate Accounting One of the rules for an accountable plan is that you must adequately account to your employer for your expenses. File 2011 tax return free You adequately account by giving your employer a statement of expense, an account book, a diary, or a similar record in which you entered each expense at or near the time you had it, along with documentary evidence (such as receipts) of your travel, mileage, and other employee business expenses. File 2011 tax return free (See Table 5-1 in chapter 5 for details you need to enter in your record and documents you need to prove certain expenses. File 2011 tax return free ) A per diem or car allowance satisfies the adequate accounting requirement under certain conditions. File 2011 tax return free See Per Diem and Car Allowances , later. File 2011 tax return free You must account for all amounts you received from your employer during the year as advances, reimbursements, or allowances. File 2011 tax return free This includes amounts you charged to your employer by credit card or other method. File 2011 tax return free You must give your employer the same type of records and supporting information that you would have to give to the IRS if the IRS questioned a deduction on your return. File 2011 tax return free You must pay back the amount of any reimbursement or other expense allowance for which you do not adequately account or that is more than the amount for which you accounted. File 2011 tax return free Per Diem and Car Allowances If your employer reimburses you for your expenses using a per diem or a car allowance, you can generally use the allowance as proof for the amount of your expenses. File 2011 tax return free A per diem or car allowance satisfies the adequate accounting requirements for the amount of your expenses only if all the following conditions apply. File 2011 tax return free Your employer reasonably limits payments of your expenses to those that are ordinary and necessary in the conduct of the trade or business. File 2011 tax return free The allowance is similar in form to and not more than the federal rate (defined later). File 2011 tax return free You prove the time (dates), place, and business purpose of your expenses to your employer (as explained in Table 5-1 ) within a reasonable period of time. File 2011 tax return free You are not related to your employer (as defined next). File 2011 tax return free If you are related to your employer, you must be able to prove your expenses to the IRS even if you have already adequately accounted to your employer and returned any excess reimbursement. File 2011 tax return free If the IRS finds that an employer's travel allowance practices are not based on reasonably accurate estimates of travel costs (including recognition of cost differences in different areas for per diem amounts), you will not be considered to have accounted to your employer. File 2011 tax return free In this case, you must be able to prove your expenses to the IRS. File 2011 tax return free Related to employer. File 2011 tax return free   You are related to your employer if: Your employer is your brother or sister, half brother or half sister, spouse, ancestor, or lineal descendant, Your employer is a corporation in which you own, directly or indirectly, more than 10% in value of the outstanding stock, or Certain relationships (such as grantor, fiduciary, or beneficiary) exist between you, a trust, and your employer. File 2011 tax return free You may be considered to indirectly own stock, for purposes of (2), if you have an interest in a corporation, partnership, estate, or trust that owns the stock or if a member of your family or your partner owns the stock. File 2011 tax return free The federal rate. File 2011 tax return free   The federal rate can be figured using any one of the following methods. File 2011 tax return free For per diem amounts: The regular federal per diem rate. File 2011 tax return free The standard meal allowance. File 2011 tax return free The high-low rate. File 2011 tax return free For car expenses: The standard mileage rate. File 2011 tax return free A fixed and variable rate (FAVR). File 2011 tax return free    For per diem amounts, use the rate in effect for the area where you stop for sleep or rest. File 2011 tax return free Regular federal per diem rate. File 2011 tax return free   The regular federal per diem rate is the highest amount that the federal government will pay to its employees for lodging, meals, and incidental expenses (or meals and incidental expenses only) while they are traveling away from home in a particular area. File 2011 tax return free The rates are different for different locations. File 2011 tax return free Your employer should have these rates available. File 2011 tax return free You can also find federal per diem rates at www. File 2011 tax return free gsa. File 2011 tax return free gov/perdiem. File 2011 tax return free The standard meal allowance. File 2011 tax return free   The standard meal allowance (discussed in chapter 1) is the federal rate for meals and incidental expenses (M&IE). File 2011 tax return free The rate for most small localities in the United States is $46 a day. File 2011 tax return free Most major cities and many other localities qualify for higher rates. File 2011 tax return free You can find this information on the Internet at www. File 2011 tax return free gsa. File 2011 tax return free gov/perdiem. File 2011 tax return free   You receive an allowance only for meals and incidental expenses when your employer does one of the following. File 2011 tax return free Provides you with lodging (furnishes it in kind). File 2011 tax return free Reimburses you, based on your receipts, for the actual cost of your lodging. File 2011 tax return free Pays the hotel, motel, etc. File 2011 tax return free , directly for your lodging. File 2011 tax return free Does not have a reasonable belief that you had (or will have) lodging expenses, such as when you stay with friends or relatives or sleep in the cab of your truck. File 2011 tax return free Figures the allowance on a basis similar to that used in computing your compensation, such as number of hours worked or miles traveled. File 2011 tax return free High-low rate. File 2011 tax return free   This is a simplified method of computing the federal per diem rate for travel within the continental United States. File 2011 tax return free It eliminates the need to keep a current list of the per diem rates for each city. File 2011 tax return free   Under the high-low method, the per diem amount for travel during January through September of 2013 is $242 (including $65 for M&IE) for certain high-cost locations. File 2011 tax return free All other areas have a per diem amount of $163 (including $52 for M&IE). File 2011 tax return free For more information, see Notice 2012-63, which can be found on the Internet at www. File 2011 tax return free irs. File 2011 tax return free gov/irb/2012-42_IRB/ar12. File 2011 tax return free html. File 2011 tax return free    Effective October 1, 2013, the per diem rate for certain high-cost locations increased to $251 (including $65 for M&IE). File 2011 tax return free The rate for all other locations increased to $170 (including $52 for M&IE). File 2011 tax return free Employers who did not use the high-low method during the first 9 months of 2013 cannot begin to use it before 2014. File 2011 tax return free For more information, see Notice 2013-65, which can be found on the Internet at www. File 2011 tax return free irs. File 2011 tax return free gov/pub/irs-drop/n-13–65. File 2011 tax return free pdf and Revenue Procedure 2011-47 at www. File 2011 tax return free irs. File 2011 tax return free gov/irb/2011-42_IRB/ar12. File 2011 tax return free html. File 2011 tax return free Prorating the standard meal allowance on partial days of travel. File 2011 tax return free   The standard meal allowance is for a full 24-hour day of travel. File 2011 tax return free If you travel for part of a day, such as on the days you depart and return, you must prorate the full-day M&IE rate. File 2011 tax return free This rule also applies if your employer uses the regular federal per diem rate or the high-low rate. File 2011 tax return free   You can use either of the following methods to figure the federal M&IE for that day. File 2011 tax return free Method 1: For the day you depart, add 3/4 of the standard meal allowance amount for that day. File 2011 tax return free For the day you return, add 3/4 of the standard meal allowance amount for the preceding day. File 2011 tax return free Method 2: Prorate the standard meal allowance using any method you consistently apply in accordance with reasonable business practice. File 2011 tax return free For example, an employer can treat 2 full days of per diem (that includes M&IE) paid for travel away from home from 9 a. File 2011 tax return free m. File 2011 tax return free of one day to 5 p. File 2011 tax return free m. File 2011 tax return free of the next day as being no more than the federal rate. File 2011 tax return free This is true even though a federal employee would be limited to a reimbursement of M&IE for only 1½ days of the federal M&IE rate. File 2011 tax return free The standard mileage rate. File 2011 tax return free   This is a set rate per mile that you can use to compute your deductible car expenses. File 2011 tax return free For 2013, the standard mileage rate for the cost of operating your car for business use is 56½ cents per mile. File 2011 tax return free Fixed and variable rate (FAVR). File 2011 tax return free   This is an allowance your employer may use to reimburse your car expenses. File 2011 tax return free Under this method, your employer pays an allowance that includes a combination of payments covering fixed and variable costs, such as a cents-per-mile rate to cover your variable operating costs (such as gas, oil, etc. File 2011 tax return free ) plus a flat amount to cover your fixed costs (such as depreciation (or lease payments), insurance, etc. File 2011 tax return free ). File 2011 tax return free If your employer chooses to use this method, your employer will request the necessary records from you. File 2011 tax return free Reporting your expenses with a per diem or car allowance. File 2011 tax return free   If your reimbursement is in the form of an allowance received under an accountable plan, the following facts affect your reporting. File 2011 tax return free The federal rate. File 2011 tax return free Whether the allowance or your actual expenses were more than the federal rate. File 2011 tax return free The following discussions explain where to report your expenses depending upon how the amount of your allowance compares to the federal rate. File 2011 tax return free Allowance less than or equal to the federal rate. File 2011 tax return free   If your allowance is less than or equal to the federal rate, the allowance will not be included in box 1 of your Form W-2. File 2011 tax return free You do not need to report the related expenses or the allowance on your return if your expenses are equal to or less than the allowance. File 2011 tax return free   However, if your actual expenses are more than your allowance, you can complete Form 2106 and deduct the excess amount on Schedule A (Form 1040). File 2011 tax return free If you are using actual expenses, you must be able to prove to the IRS the total amount of your expenses and reimbursements for the entire year. File 2011 tax return free If you are using the standard meal allowance or the standard mileage rate, you do not have to prove that amount. File 2011 tax return free Example 1. File 2011 tax return free In April, Jeremy takes a 2-day business trip to Denver. File 2011 tax return free The federal rate for Denver is $215 per day. File 2011 tax return free As required by his employer's accountable plan, he accounts for the time (dates), place, and business purpose of the trip. File 2011 tax return free His employer reimburses him $215 a day ($430 total) for living expenses. File 2011 tax return free Jeremy's living expenses in Denver are not more than $215 a day. File 2011 tax return free Jeremy's employer does not include any of the reimbursement on his Form W-2 and Jeremy does not deduct the expenses on his return. File 2011 tax return free Example 2. File 2011 tax return free In June, Matt takes a 2-day business trip to Boston. File 2011 tax return free Matt's employer uses the high-low method to reimburse employees. File 2011 tax return free Since Boston is a high-cost area, Matt is given an advance of $242 a day ($484 total) for his lodging, meals, and incidental expenses. File 2011 tax return free Matt's actual expenses totaled $700. File 2011 tax return free Since Matt's $700 of expenses are more than his $484 advance, he includes the excess expenses when he itemizes his deductions. File 2011 tax return free Matt completes Form 2106 (showing all of his expenses and reimbursements). File 2011 tax return free He must also allocate his reimbursement between his meals and other expenses as discussed later under Completing Forms 2106 and 2106-EZ . File 2011 tax return free Example 3. File 2011 tax return free Nicole drives 10,000 miles in 2013 for business. File 2011 tax return free Under her employer's accountable plan, she accounts for the time (dates), place, and business purpose of each trip. File 2011 tax return free Her employer pays her a mileage allowance of 40 cents a mile. File 2011 tax return free Since Nicole's $5,650 expense computed under the standard mileage rate (10,000 miles x 56½ cents) is more than her $4,000 reimbursement (10,000 miles × 40 cents), she itemizes her deductions to claim the excess expense. File 2011 tax return free Nicole completes Form 2106 (showing all her expenses and reimbursements) and enters $1,650 ($5,650 − $4,000) as an itemized deduction. File 2011 tax return free Allowance more than the federal rate. File 2011 tax return free   If your allowance is more than the federal rate, your employer must include the allowance amount up to the federal rate in box 12 of your Form W-2. File 2011 tax return free This amount is not taxable. File 2011 tax return free However, the excess allowance will be included in box 1 of your Form W-2. File 2011 tax return free You must report this part of your allowance as if it were wage income. File 2011 tax return free   If your actual expenses are less than or equal to the federal rate, you do not complete Form 2106 or claim any of your expenses on your return. File 2011 tax return free   However, if your actual expenses are more than the federal rate, you can complete Form 2106 and deduct those excess expenses. File 2011 tax return free You must report on Form 2106 your reimbursements up to the federal rate (as shown in box 12 of your Form W-2) and all your expenses. File 2011 tax return free You should be able to prove these amounts to the IRS. File 2011 tax return free Example 1. File 2011 tax return free Laura lives and works in Austin. File 2011 tax return free In July her employer sent her to Albuquerque for 4 days on business. File 2011 tax return free Laura's employer paid the hotel directly for her lodging and reimbursed Laura $65 a day ($260 total) for meals and incidental expenses. File 2011 tax return free Laura's actual meal expenses were not more than the federal rate for Albuquerque, which is $56 per day. File 2011 tax return free Table 6-1. File 2011 tax return free Reporting Travel, Entertainment, Gift, and Car Expenses and Reimbursements IF the type of reimbursement (or  other expense allowance)  arrangement is under: THEN the employer reports on Form W-2: AND the employee reports on  Form 2106: * An accountable plan with: Actual expense reimbursement: Adequate accounting made and excess returned. File 2011 tax return free No amount. File 2011 tax return free No amount. File 2011 tax return free Actual expense reimbursement: Adequate accounting and return of excess both required but excess not returned. File 2011 tax return free The excess amount as wages in box 1. File 2011 tax return free No amount. File 2011 tax return free Per diem or mileage allowance up to the federal rate: Adequate accounting made and excess returned. File 2011 tax return free No amount. File 2011 tax return free All expenses and reimbursements only if excess expenses are claimed. File 2011 tax return free Otherwise, form is not filed. File 2011 tax return free Per diem or mileage allowance up to the federal rate: Adequate accounting and return of excess both required but excess not returned. File 2011 tax return free The excess amount as wages in box 1. File 2011 tax return free The amount up to the federal rate is reported only in box 12—it is not reported in box 1. File 2011 tax return free No amount. File 2011 tax return free Per diem or mileage allowance exceeds the federal rate: Adequate accounting up to the federal rate only and excess not returned. File 2011 tax return free The excess amount as wages in box 1. File 2011 tax return free The amount up to the federal rate is reported only in box 12—it is not reported in box 1. File 2011 tax return free All expenses (and reimbursements reported on Form W-2, box 12) only if expenses in excess of the federal rate are claimed. File 2011 tax return free Otherwise, form is not filed. File 2011 tax return free A nonaccountable plan with: Either adequate accounting or return of excess, or both, not required by plan. File 2011 tax return free The entire amount as wages in box 1. File 2011 tax return free All expenses. File 2011 tax return free No reimbursement plan: The entire amount as wages in box 1. File 2011 tax return free All expenses. File 2011 tax return free * You may be able to use Form 2106-EZ. File 2011 tax return free See Completing Forms 2106 and 2106-EZ . File 2011 tax return free Her employer included the $36 that was more than the federal rate (($65 − $56) × 4) in box 1 of Laura's Form W-2. File 2011 tax return free Her employer shows $224 ($56 a day × 4) in box 12 of her Form W-2. File 2011 tax return free This amount is not included in Laura's income. File 2011 tax return free Laura does not have to complete Form 2106; however, she must include the $36 in her gross income as wages (by reporting the total amount shown in box 1 of her Form W-2). File 2011 tax return free Example 2. File 2011 tax return free Joe also lives in Austin and works for the same employer as Laura. File 2011 tax return free In May the employer sent Joe to San Diego for 4 days and paid the hotel directly for Joe's hotel bill. File 2011 tax return free The employer reimbursed Joe $75 a day for his meals and incidental expenses. File 2011 tax return free The federal rate for San Diego is $71 a day. File 2011 tax return free Joe can prove that his actual meal expenses totaled $380. File 2011 tax return free His employer's accountable plan will not pay more than $75 a day for travel to San Diego, so Joe does not give his employer the records that prove that he actually spent $380. File 2011 tax return free However, he does account for the time, place, and business purpose of the trip. File 2011 tax return free This is Joe's only business trip this year. File 2011 tax return free Joe was reimbursed $300 ($75 × 4 days), which is $16 more than the federal rate of $284 ($71 × 4 days). File 2011 tax return free The employer includes the $16 as income on Joe's Form W-2 in box 1. File 2011 tax return free The employer also enters $284 in box 12 of Joe's Form W-2. File 2011 tax return free Joe completes Form 2106 to figure his deductible expenses. File 2011 tax return free He enters the total of his actual expenses for the year ($380) on Form 2106. File 2011 tax return free He also enters the reimbursements that were not included in his income ($284). File 2011 tax return free His total deductible expense, before the 50% limit, is $96. File 2011 tax return free After he figures the 50% limit on his unreimbursed meals and entertainment, he will include the balance, $48, as an itemized deduction. File 2011 tax return free Example 3. File 2011 tax return free Debbie drives 10,000 miles in 2013 for business. File 2011 tax return free Under her employer's accountable plan, she gets reimbursed 60 cents a mile, which is more than the standard mileage rate. File 2011 tax return free Her total reimbursement is $6,000. File 2011 tax return free Debbie's employer must include the reimbursement amount up to the standard mileage rate, $5,650 (10,000 × 56½ cents), in box 12 of her Form W-2. File 2011 tax return free That amount is not taxable. File 2011 tax return free Her employer must also include $350 ($6,000 − $5,650) in box 1 of her Form W-2. File 2011 tax return free This is the reimbursement that is more than the standard mileage rate. File 2011 tax return free If Debbie's expenses are equal to or less than the standard mileage rate, she would not complete Form 2106. File 2011 tax return free If her expenses are more than the standard mileage rate, she would complete Form 2106 and report her total expenses and reimbursement (shown in box 12 of her Form W-2). File 2011 tax return free She would then claim the excess expenses as an itemized deduction. File 2011 tax return free Returning Excess Reimbursements Under an accountable plan, you are required to return any excess reimbursement or other expense allowances for your business expenses to the person paying the reimbursement or allowance. File 2011 tax return free Excess reimbursement means any amount for which you did not adequately account within a reasonable period of time. File 2011 tax return free For example, if you received a travel advance and you did not spend all the money on business-related expenses or you do not have proof of all your expenses, you have an excess reimbursement. File 2011 tax return free “ Adequate accounting ” and “ reasonable period of time ” were discussed earlier in this chapter. File 2011 tax return free Travel advance. File 2011 tax return free   You receive a travel advance if your employer provides you with an expense allowance before you actually have the expense, and the allowance is reasonably expected to be no more than your expense. File 2011 tax return free Under an accountable plan, you are required to adequately account to your employer for this advance and to return any excess within a reasonable period of time. File 2011 tax return free   If you do not adequately account for or do not return any excess advance within a reasonable period of time, the amount you do not account for or return will be treated as having been paid under a nonaccountable plan (discussed later). File 2011 tax return free Unproved amounts. File 2011 tax return free   If you do not prove that you actually traveled on each day for which you received a per diem or car allowance (proving the elements described in Table 5-1 ), you must return this unproved amount of the travel advance within a reasonable period of time. File 2011 tax return free If you do not do this, the unproved amount will be considered paid under a nonaccountable plan (discussed later). File 2011 tax return free Per diem allowance more than federal rate. File 2011 tax return free   If your employer's accountable plan pays you an allowance that is higher than the federal rate, you do not have to return the difference between the two rates for the period you can prove business-related travel expenses. File 2011 tax return free However, the difference will be reported as wages on your Form W-2. File 2011 tax return free This excess amount is considered paid under a nonaccountable plan (discussed later). File 2011 tax return free Example. File 2011 tax return free Your employer sends you on a 5-day business trip to Phoenix in March 2013 and gives you a $400 ($80 × 5 days) advance to cover your meals and incidental expenses. File 2011 tax return free The federal per diem for meals and incidental expenses for Phoenix is $71. File 2011 tax return free Your trip lasts only 3 days. File 2011 tax return free Under your employer's accountable plan, you must return the $160 ($80 × 2 days) advance for the 2 days you did not travel. File 2011 tax return free For the 3 days you did travel you do not have to return the $27 difference between the allowance you received and the federal rate for Phoenix (($80 − $71) × 3 days). File 2011 tax return free However, the $27 will be reported on your Form W-2 as wages. File 2011 tax return free Nonaccountable Plans A nonaccountable plan is a reimbursement or expense allowance arrangement that does not meet one or more of the three rules listed earlier under Accountable Plans. File 2011 tax return free In addition, even if your employer has an accountable plan, the following payments will be treated as being paid under a nonaccountable plan: Excess reimbursements you fail to return to your employer, and Reimbursement of nondeductible expenses related to your employer's business. File 2011 tax return free See Reimbursement of nondeductible expenses , earlier, under Accountable Plans. File 2011 tax return free An arrangement that repays you for business expenses by reducing the amount reported as your wages, salary, or other pay will be treated as a nonaccountable plan. File 2011 tax return free This is because you are entitled to receive the full amount of your pay whether or not you have any business expenses. File 2011 tax return free If you are not sure if the reimbursement or expense allowance arrangement is an accountable or nonaccountable plan, ask your employer. File 2011 tax return free Reporting your expenses under a nonaccountable plan. File 2011 tax return free   Your employer will combine the amount of any reimbursement or other expense allowance paid to you under a nonaccountable plan with your wages, salary, or other pay. File 2011 tax return free Your employer will report the total in box 1 of your Form W-2. File 2011 tax return free    You must complete Form 2106 or 2106-EZ and itemize your deductions to deduct your expenses for travel, transportation, meals, or entertainment. File 2011 tax return free Your meal and entertainment expenses will be subject to the 50% limit discussed in chapter 2. File 2011 tax return free Also, your total expenses will be subject to the 2%-of-adjusted-gross-income limit that applies to most miscellaneous itemized deductions. File 2011 tax return free Example 1. File 2011 tax return free Kim's employer gives her $1,000 a month ($12,000 total for the year) for her business expenses. File 2011 tax return free Kim does not have to provide any proof of her expenses to her employer, and Kim can keep any funds that she does not spend. File 2011 tax return free Kim is being reimbursed under a nonaccountable plan. File 2011 tax return free Her employer will include the $12,000 on Kim's Form W-2 as if it were wages. File 2011 tax return free If Kim wants to deduct her business expenses, she must complete Form 2106 or 2106-EZ and itemize her deductions. File 2011 tax return free Example 2. File 2011 tax return free Kevin is paid $2,000 a month by his employer. File 2011 tax return free On days that he travels away from home on business, his employer designates $50 a day of his salary as paid to reimburse his travel expenses. File 2011 tax return free Because his employer would pay Kevin his monthly salary whether or not he was traveling away from home, the arrangement is a nonaccountable plan. File 2011 tax return free No part of the $50 a day designated by his employer is treated as paid under an accountable plan. File 2011 tax return free Rules for Independent Contractors and Clients This section provides rules for independent contractors who incur expenses on behalf of a client or customer. File 2011 tax return free The rules cover the reporting and substantiation of certain expenses discussed in this publication, and they affect both independent contractors and their clients or customers. File 2011 tax return free You are considered an independent contractor if you are self-employed and you perform services for a customer or client. File 2011 tax return free Accounting to Your Client If you received a reimbursement or an allowance for travel, entertainment, or gift expenses that you incurred on behalf of a client, you should provide an adequate accounting of these expenses to your client. File 2011 tax return free If you do not account to your client for these expenses, you must include any reimbursements or allowances in income. File 2011 tax return free You must keep adequate records of these expenses whether or not you account to your client for these expenses. File 2011 tax return free If you do not separately account for and seek reimbursement for meals and entertainment in connection with providing services for a client, you are subject to the 50% limit on those expenses. File 2011 tax return free See 50% Limit in chapter 2. File 2011 tax return free Adequate accounting. File 2011 tax return free   As a self-employed person, you adequately account by reporting your actual expenses. File 2011 tax return free You should follow the recordkeeping rules in chapter 5 . File 2011 tax return free How to report. File 2011 tax return free   For information on how to report expenses on your tax return, see Self-employed at the beginning of this chapter. File 2011 tax return free Required Records for Clients or Customers If you are a client or customer, you generally do not have to keep records to prove the reimbursements or allowances you give, in the course of your business, to an independent contractor for travel or gift expenses incurred on your behalf. File 2011 tax return free However, you must keep records if: You reimburse the contractor for entertainment expenses incurred on your behalf, and The contractor adequately accounts to you for these expenses. File 2011 tax return free Contractor adequately accounts. File 2011 tax return free   If the contractor adequately accounts to you for entertainment expenses, you (the client or customer) must keep records documenting each element of the expense, as explained in chapter 5 . File 2011 tax return free Use your records as proof for a deduction on your tax return. File 2011 tax return free If entertainment expenses are accounted for separately, you are subject to the 50% limit on entertainment. File 2011 tax return free If the contractor adequately accounts to you for reimbursed amounts, you do not have to report the amounts on an information return. File 2011 tax return free Contractor does not adequately account. File 2011 tax return free    If the contractor does not adequately account to you for allowances or reimbursements of entertainment expenses, you do not have to keep records of these items. File 2011 tax return free You are not subject to the 50% limit on entertainment in this case. File 2011 tax return free You can deduct the reimbursements or allowances as payment for services if they are ordinary and necessary business expenses. File 2011 tax return free However, you must file Form 1099-MISC to report amounts paid to the independent contractor if the total of the reimbursements and any other fees is $600 or more during the calendar year. File 2011 tax return free How To Use Per Diem Rate Tables This section contains information about the per diem rate substantiation methods available and the choice of rates you must make for the last 3 months of the year. File 2011 tax return free The Two Substantiation Methods High-low method. File 2011 tax return free   IRS notices list the localities that are treated under the high-low substantiation method as high-cost localities for all or part of the year. File 2011 tax return free Notice 2012–63, available at www. File 2011 tax return free irs. File 2011 tax return free gov/irb/2012–42_IRB/ar12. File 2011 tax return free html, lists the localities that are eligible for $242 ($65 meals and incidental expenses (M&IE)) per diem, effective October 1, 2012. File 2011 tax return free For travel on or after October 1, 2012, all other localities within CONUS are eligible for $163 ($52 M&IE) per diem under the high-low method. File 2011 tax return free   Notice 2013–65, available at www. File 2011 tax return free irs. File 2011 tax return free gov/pub/irs-drop/n-13–65. File 2011 tax return free pdf, lists the localities that are eligible for $251 ($65 M&IE) per diem, effective October 1, 2013. File 2011 tax return free For travel on or after October 1, 2013, the per diem for all other localities increased to $170 ($52 M&IE). File 2011 tax return free Regular federal per diem rate method. File 2011 tax return free   Regular federal per diem rates are published by the General Services Administration (GSA). File 2011 tax return free Both tables include the separate rate for meals and incidental expenses (M&IE) for each locality. File 2011 tax return free The rates listed for FY2013 at www. File 2011 tax return free gsa. File 2011 tax return free gov/perdiem are effective October 1, 2012 and those listed for FY2014 are effective October 1, 2013. File 2011 tax return free The standard rate for all locations within CONUS not specifically listed for FY2013 is $123 ($77 for lodging and $46 for M&IE). File 2011 tax return free For FY2014, this rate increased to $129 ($83 for lodging and $46 for M&IE). File 2011 tax return free Transition Rules The transition period covers the last 3 months of the calendar year, from the time that new rates are effective (generally October 1) through December 31. File 2011 tax return free During this period, you generally may change to the new rates or finish out the year with the rates you had been using. File 2011 tax return free High-low method. File 2011 tax return free   If you use the high-low substantiation method, when new rates become effective (generally October 1) you can either continue with the rates you used for the first part of the year or change to the new rates. File 2011 tax return free However, you must continue using the high-low method for the rest of the calendar year (through December 31). File 2011 tax return free If you are an employer, you must use the same rates for all employees reimbursed under the high-low method during that calendar year. File 2011 tax return free   The new rates and localities for the high-low method are included each year in a notice that is generally published in mid-to-late-September. File 2011 tax return free You can find the notice in the weekly Internal Revenue Bulletin (IRB) on the Internet at www. File 2011 tax return free irs. File 2011 tax return free gov/irb. File 2011 tax return free Federal per diem rate method. File 2011 tax return free   New CONUS per diem rates become effective on October 1 of each year and remain in effect through September 30 of the following year. File 2011 tax return free Employees being reimbursed under the per diem rate method during the first 9 months of a year (January 1–September 30) must continue under the same method through the end of that calendar year (December 31). File 2011 tax return free However, for travel by these employees from October 1 through December 31, you can choose to continue using the same per diem rates or use the new rates. File 2011 tax return free   The new federal CONUS per diem rates are published each year, generally early in September, on the Internet. File 2011 tax return free Go to www. File 2011 tax return free gsa. File 2011 tax return free gov/perdiem. File 2011 tax return free Per diem rates for localities listed for FY2014 may change at any time. File 2011 tax return free To be sure you have the most current rate, check www. File 2011 tax return free gsa. File 2011 tax return free gov/perdiem. File 2011 tax return free Completing Forms 2106 and 2106-EZ This section briefly describes how employees complete Forms 2106 and 2106-EZ. File 2011 tax return free Table 6-1 explains what the employer reports on Form W-2 and what the employee reports on Form 2106. File 2011 tax return free The instructions for the forms have more information on completing them. File 2011 tax return free If you are self-employed, do not file Form 2106 or 2106-EZ. File 2011 tax return free Report your expenses on Schedule C (Form 1040), Schedule C-EZ (Form 1040), or Schedule F (Form 1040). File 2011 tax return free See the instructions for the form that you must file. File 2011 tax return free Form 2106-EZ. File 2011 tax return free   You may be able to use the shorter Form 2106-EZ to claim your employee business expenses. File 2011 tax return free You can use this form if you meet all the following conditions. File 2011 tax return free You are an employee deducting ordinary and necessary expenses attributable to your job. File 2011 tax return free You were not reimbursed by your employer for your expenses (amounts included in box 1 of your Form W-2 are not considered reimbursements). File 2011 tax return free If you are claiming car expenses, you are using the standard mileage rate. File 2011 tax return free Car expenses. File 2011 tax return free   If you used a car to perform your job as an employee, you may be able to deduct certain car expenses. File 2011 tax return free These are generally figured on Form 2106, Part II, and then claimed on Form 2106, Part I, line 1, Column A. File 2011 tax return free Car expenses using the standard mileage rate can also be figured on Form 2106-EZ by completing Part II and Part I, line 1. File 2011 tax return free Information on use of cars. File 2011 tax return free   If you claim any deduction for the business use of a car, you must answer certain questions and provide information about the use of the car. File 2011 tax return free The information relates to the following items. File 2011 tax return free Date placed in service. File 2011 tax return free Mileage (total, business, commuting, and other personal mileage). File 2011 tax return free Percentage of business use. File 2011 tax return free After-work use. File 2011 tax return free Use of other vehicles. File 2011 tax return free Whether you have evidence to support the deduction. File 2011 tax return free Whether or not the evidence is written. File 2011 tax return free Employees must complete Form 2106, Part II, Section A, or Form 2106-EZ, Part II, to provide this information. File 2011 tax return free Standard mileage rate. File 2011 tax return free   If you claim a deduction based on the standard mileage rate instead of your actual expenses, you must complete Form 2106, Part II, Section B. File 2011 tax return free The amount on line 22 (Section B) is carried to Form 2106, Part I, line 1. File 2011 tax return free In addition, on Part 1, line 2, you can deduct parking fees and tolls that apply to the business use of the car. File 2011 tax return free If you file Form 2106-EZ, complete Part I, line 1, for the standard mileage rate and line 2 for parking fees and tolls. File 2011 tax return free See Standard Mileage Rate in chapter 4 for information on using this rate. File 2011 tax return free Actual expenses. File 2011 tax return free   If you claim a deduction based on actual car expenses, you cannot use Form 2106-EZ. File 2011 tax return free You must complete Form 2106, Part II, Section C. File 2011 tax return free In addition, unless you lease your car, you must complete Section D to show your depreciation deduction and any section 179 deduction you claim. File 2011 tax return free   If you are still using a car that is fully depreciated, continue to complete Section C. File 2011 tax return free Since you have no depreciation deduction, enter zero on line 28. File 2011 tax return free In this case, do not complete Section D. File 2011 tax return free Car rentals. File 2011 tax return free   If you claim car rental expenses on Form 2106, line 24a, you may have to reduce that expense by an inclusion amount as described in chapter 4. File 2011 tax return free If so, you can show your car expenses and any inclusion amount as follows. File 2011 tax return free Compute the inclusion amount without taking into account your business use percentage for the tax year. File 2011 tax return free Report the inclusion amount from (1) on Form 2106, Part II, line 24b. File 2011 tax return free Report on line 24c the net amount of car rental expenses (total car rental expenses minus the inclusion amount computed in (1)). File 2011 tax return free The net amount of car rental expenses will be adjusted on Form 2106, Part II, line 27, to reflect the percentage of business use for the tax year. File 2011 tax return free Transportation expenses. File 2011 tax return free   Show your transportation expenses that did not involve overnight travel on Form 2106, line 2, Column A, or on Form 2106-EZ, Part I, line 2. File 2011 tax return free Also include on this line business expenses you have for parking fees and tolls. File 2011 tax return free Do not include expenses of operating your car or expenses of commuting between your home and work. File 2011 tax return free Employee business expenses other than meals and entertainment. File 2011 tax return free   Show your other employee business expenses on Form 2106, lines 3 and 4, Column A, or Form 2106-EZ, lines 3 and 4. File 2011 tax return free Do not include expenses for meals and entertainment on those lines. File 2011 tax return free Line 4 is for expenses such as gifts, educational expenses (tuition and books), office-in-the-home expenses, and trade and professional publications. File 2011 tax return free    If line 4 expenses are the only ones you are claiming, you received no reimbursements (or the reimbursements were all included in box 1 of your Form W-2), and the Special Rules discussed later do not apply to you, do not complete Form 2106 or 2106-EZ. File 2011 tax return free Claim these amounts directly on Schedule A (Form 1040), line 21. File 2011 tax return free List the type and amount of each expense on the dotted lines and include the total on line 21. File 2011 tax return free Meal and entertainment expenses. File 2011 tax return free   Show the full amount of your expenses for business-related meals and entertainment on Form 2106, line 5, Column B. File 2011 tax return free Include meals while away from your tax home overnight and other business meals and entertainment. File 2011 tax return free Enter 50% of the line 8, Column B, meal and entertainment expenses on line 9, Column B. File 2011 tax return free   If you file Form 2106-EZ, enter the full amount of your meals and entertainment on the line to the left of line 5 and multiply the total by 50%. File 2011 tax return free Enter the result on line 5. File 2011 tax return free Hours of service limits. File 2011 tax return free   If you are subject to the Department of Transportation's “hours of service” limits (as explained earlier under Individuals subject to “hours of service” limits in chapter 2), use 80% instead of 50% for meals while away from your tax home. File 2011 tax return free Reimbursements. File 2011 tax return free   Enter on Form 2106, line 7 (you cannot use Form 2106-EZ) the amounts your employer (or third party) reimbursed you that were not reported to you in box 1 of your Form W-2. File 2011 tax return free This includes any amount reported under code L in box 12 of Form W-2. File 2011 tax return free Allocating your reimbursement. File 2011 tax return free   If you were reimbursed under an accountable plan and want to deduct excess expenses that were not reimbursed, you may have to allocate your reimbursement. File 2011 tax return free This is necessary when your employer pays your reimbursement in the following manner: Pays you a single amount that covers meals and/or entertainment, as well as other business expenses, and Does not clearly identify how much is for deductible meals and/or entertainment. File 2011 tax return free You must allocate that single payment so that you know how much to enter on Form 2106, line 7, Column A and Column B. File 2011 tax return free Example. File 2011 tax return free Rob's employer paid him an expense allowance of $12,000 this year under an accountable plan. File 2011 tax return free The $12,000 payment consisted of $5,000 for airfare and $7,000 for meals, entertainment, and car expenses. File 2011 tax return free The employer did not clearly show how much of the $7,000 was for the cost of deductible meals and entertainment. File 2011 tax return free Rob actually spent $14,000 during the year ($5,500 for airfare, $4,500 for meals and entertainment, and $4,000 for car expenses). File 2011 tax return free Since the airfare allowance was clearly identified, Rob knows that $5,000 of the payment goes in Column A, line 7, of Form 2106. File 2011 tax return free To allocate the remaining $7,000, Rob uses the worksheet from the Instructions for Form 2106. File 2011 tax return free His completed worksheet follows. File 2011 tax return free Reimbursement Allocation Worksheet (Keep for your records)   1. File 2011 tax return free Enter the total amount of reimbursements your employer gave you that were not reported to you in box 1 of Form W-2 $7,000   2. File 2011 tax return free Enter the total amount of your expenses for the periods covered by this reimbursement 8,500   3. File 2011 tax return free Of the amount on line 2, enter your total expense for meals and entertainment 4,500   4. File 2011 tax return free Divide line 3 by line 2. File 2011 tax return free Enter the result as a decimal (rounded to at least three places) . File 2011 tax return free 529   5. File 2011 tax return free Multiply line 1 by line 4. File 2011 tax return free Enter the result here and in Column B, line 7 3,703   6. File 2011 tax return free Subtract line 5 from line 1. File 2011 tax return free Enter the result here and in Column A, line 7 $3,297 On line 7 of Form 2106, Rob enters $8,297 ($5,000 airfare and $3,297 of the $7,000) in Column A and $3,703 (of the $7,000) in Column B. File 2011 tax return free After you complete the form. File 2011 tax return free   After you have completed your Form 2106 or 2106-EZ, follow the directions on that form to deduct your expenses on the appropriate line of your tax return. File 2011 tax return free For most taxpayers, this is line 21 of Schedule A (Form 1040). File 2011 tax return free However, if you are a government official paid on a fee basis, a performing artist, an Armed Forces reservist, or a disabled employee with impairment-related work expenses, see Special Rules , later. File 2011 tax return free Limits on employee business expenses. File 2011 tax return free   Your employee business expenses may be subject to either of the limits described next. File 2011 tax return free They are figured in the following order on the specified form. File 2011 tax return free 1. File 2011 tax return free Limit on meals and entertainment. File 2011 tax return free   Certain meal and entertainment expenses are subject to a 50% limit. File 2011 tax return free If you are an employee, you figure this limit on line 9 of Form 2106 or line 5 of Form 2106-EZ. File 2011 tax return free (See 50% Limit in chapter 2. File 2011 tax return free ) 2. File 2011 tax return free Limit on miscellaneous itemized deductions. File 2011 tax return free   If you are an employee, deduct your employee business expenses (as figured on Form 2106 or 2106-EZ) on line 21 of Schedule A (Form 1040). File 2011 tax return free Most miscellaneous itemized deductions, including employee business expenses, are subject to a 2%-of-adjusted-gross-income limit. File 2011 tax return free This limit is figured on line 26 of Schedule A (Form 1040). File 2011 tax return free 3. File 2011 tax return free Limit on total itemized deductions. File 2011 tax return free   If your adjusted gross income (line 38 of Form 1040) is more than $300,000 ($150,000 if you are married filing separately), the total of certain itemized deductions, including employee business expenses, may be limited. File 2011 tax return free See your form instructions for information on how to figure this limit. File 2011 tax return free Special Rules This section discusses special rules that apply only to Armed Forces reservists, government officials who are paid on a fee basis, performing artists, and disabled employees with impairment-related work expenses. File 2011 tax return free Armed Forces Reservists Traveling More Than 100 Miles From Home If you are a member of a reserve component of the Armed Forces of the United States and you travel more than 100 miles away from home in connection with your performance of services as a member of the reserves, you can deduct your travel expenses as an adjustment to gross income rather than as a miscellaneous itemized deduction. File 2011 tax return free The amount of expenses you can deduct as an adjustment to gross income is limited to the regular federal per diem rate (for lodging, meals, and incidental expenses) and the standard mileage rate (for car expenses) plus any parking fees, ferry fees, and tolls. File 2011 tax return free See Per Diem and Car Allowances , earlier, for more information. File 2011 tax return free Any expenses in excess of these amounts can be claimed only as a miscellaneous itemized deduction subject to the 2% limit. File 2011 tax return free Member of a reserve component. File 2011 tax return free   You are a member of a reserve component of the Armed Forces of the United States if you are in the Army, Navy, Marine Corps, Air Force, or Coast Guard Reserve; the Army National Guard of the United States; the Air National Guard of the United States; or the Reserve Corps of the Public Health Service. File 2011 tax return free How to report. File 2011 tax return free   If you have reserve-related travel that takes you more than 100 miles from home, you should first complete Form 2106 or Form 2106-EZ. File 2011 tax return free Then include your expenses for reserve travel over 100 miles from home, up to the federal rate, from Form 2106, line 10, or Form 2106-EZ, line 6, in the total on Form 1040, line 24. File 2011 tax return free Subtract this amount from the total on Form 2106, line 10, or Form 2106-EZ, line 6, and deduct the balance as an itemized deduction on Schedule A (Form 1040), line 21. File 2011 tax return free   You cannot deduct expenses of travel that does not take you more than 100 miles from home as an adjustment to gross income. File 2011 tax return free Instead, you must complete Form 2106 or 2106-EZ and deduct those expenses as an itemized deduction on Schedule A (Form 1040), line 21. File 2011 tax return free Officials Paid on a Fee Basis Certain fee-basis officials can claim their employee business expenses whether or not they itemize their other deductions on Schedule A (Form 1040). File 2011 tax return free Fee-basis officials are persons who are employed by a state or local government and who are paid in whole or in part on a fee basis. File 2011 tax return free They can deduct their business expenses in performing services in that job as an adjustment to gross income rather than as a miscellaneous itemized deduction. File 2011 tax return free If you are a fee-basis official, include your employee business expenses from Form 2106, line 10, or Form 2106-EZ, line 6, in the total on Form 1040, line 24. File 2011 tax return free Expenses of Certain Performing Artists If you are a performing artist, you may qualify to deduct your employee business expenses as an adjustment to gross income rather than as a miscellaneous itemized deduction. File 2011 tax return free To qualify, you must meet all of the following requirements. File 2011 tax return free During the tax year, you perform services in the performing arts as an employee for at least two employers. File 2011 tax return free You receive at least $200 each from any two of these employers. File 2011 tax return free Your related performing-arts business expenses are more than 10% of your gross income from the performance of those services. File 2011 tax return free Your adjusted gross income is not more than $16,000 before deducting these business expenses. File 2011 tax return free Special rules for married persons. File 2011 tax return free   If you are married, you must file a joint return unless you lived apart from your spouse at all times during the tax year. File 2011 tax return free If you file a joint return, you must figure requirements (1), (2), and (3) separately for both you and your spouse. File 2011 tax return free However, requirement (4) applies to your and your spouse's combined adjusted gross income. File 2011 tax return free Where to report. File 2011 tax return free   If you meet all of the above requirements, you should first complete Form 2106 or 2106-EZ. File 2011 tax return free Then you include your performing-arts-related expenses from Form 2106, line 10, or Form 2106-EZ, line 6, in the total on Form 1040, line 24. File 2011 tax return free   If you do not meet all of the above requirements, you do not qualify to deduct your expenses as an adjustment to gross income. File 2011 tax return free Instead, you must complete Form 2106 or 2106-EZ and deduct your employee business expenses as an itemized deduction on Schedule A (Form 1040), line 21. File 2011 tax return free Impairment-Related Work Expenses of Disabled Employees If you are an employee with a physical or mental disability, your impairment-related work expenses are not subject to the 2%-of-adjusted-gross-income limit that applies to most other employee business expenses. File 2011 tax return free After you complete Form 2106 or 2106-EZ, enter your impairment-related work expenses from Form 2106, line 10, or Form 2106-EZ, line 6, on Schedule A (Form 1040), line 28, and identify the type and amount of this expense on the dotted line next to line 28. File 2011 tax return free Enter your employee business expenses that are unrelated to your disability from Form 2106, line 10, or Form 2106-EZ, line 6, on Schedule A (Form 1040), line 21. File 2011 tax return free Impairment-related work expenses are your allowable expenses for attendant care at your workplace and other expenses in connection with your workplace that are necessary for you to be able to work. File 2011 tax return free You are disabled if you have: A physical or mental disability (for example, blindness or deafness) that functionally limits your being employed, or A physical or mental impairment (for example, a sight or hearing impairment) that substantially limits one or more of your major life activities, such as performing manual tasks, walking, speaking, breathing, learning, or working. File 2011 tax return free You can deduct impairment-related expenses as business expenses if they are: Necessary for you to do your work satisfactorily, For goods and services not required or used, other than incidentally, in your personal activities, and Not specifically covered under other income tax laws. File 2011 tax return free Example 1. File 2011 tax return free You are blind. File 2011 tax return free You must use a reader to do your work. File 2011 tax return free You use the reader both during your regular working hours at your place of work and outside your regular working hours away from your place of work. File 2011 tax return free The reader's services are only for your work. File 2011 tax return free You can deduct your expenses for the reader as business expenses. File 2011 tax return free Example 2. File 2011 tax return free You are deaf. File 2011 tax return free You must use a sign language interpreter during meetings while you are at work. File 2011 tax return free The interpreter's services are used only for your work. File 2011 tax return free You can deduct your expenses for the interpreter as business expenses. File 2011 tax return free Prev  Up  Next   Home   More Online Publications
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The File 2011 Tax Return Free

File 2011 tax return free Index A Abatement of interest and penalties, Abatement of interest and penalties. File 2011 tax return free Accidents, Deductible losses. File 2011 tax return free , Nondeductible losses. File 2011 tax return free Adjusted basis, Adjusted Basis Adjustments to basis, Basis adjustment to corporation's property. File 2011 tax return free , Adjustments to Basis Amended returns, Amended return. File 2011 tax return free Appraisals, Appraisal. File 2011 tax return free , Costs of photographs and appraisals. File 2011 tax return free Assistance (see Tax help) B Bad debts, Nonbusiness bad debt. File 2011 tax return free Basis Adjusted, Adjusted Basis Adjustments to, Basis adjustment to corporation's property. File 2011 tax return free , Adjustments to Basis Replacement property, Basis of replacement property. File 2011 tax return free Business or income-producing property, Business or income-producing property. File 2011 tax return free Business purposes, property used partly for, Property used partly for business and partly for personal purposes. File 2011 tax return free C Cars Accidents, Deductible losses. File 2011 tax return free Fair market value of, Car value. File 2011 tax return free Cash gifts, Cash gifts. File 2011 tax return free Casualty losses, Table 3. File 2011 tax return free When To Deduct a Casualty or Theft Loss Deductible losses, Deductible losses. File 2011 tax return free Definition, Casualty Deposits, loss on, Casualty loss or ordinary loss. File 2011 tax return free Nondeductible losses, Nondeductible losses. File 2011 tax return free Progressive deterioration, Progressive deterioration. File 2011 tax return free Proof of, Casualty loss proof. File 2011 tax return free When to report, Losses. File 2011 tax return free Workbooks for listing property, Workbooks for casualties and thefts. File 2011 tax return free Clean up costs, Cost of cleaning up or making repairs. File 2011 tax return free Condemnation, Condemnations. File 2011 tax return free Corrosive drywall, Special Procedure for Damage From Corrosive Drywall Costs Appraisals, Costs of photographs and appraisals. File 2011 tax return free Clean up, Cost of cleaning up or making repairs. File 2011 tax return free Incidental expenses, Related expenses. File 2011 tax return free Landscaping, Landscaping. File 2011 tax return free Photographs taken after loss, Costs of photographs and appraisals. File 2011 tax return free Protection, Cost of protection. File 2011 tax return free Repair, Cost of cleaning up or making repairs. File 2011 tax return free Replacement, Replacement cost. File 2011 tax return free D Death of taxpayer Postponement of gain, Death of a taxpayer. File 2011 tax return free Deductible losses, Deductible losses. File 2011 tax return free Deduction limits, Deduction Limits $100 rule, $100 Rule 10% rule, 10% Rule 2% rule, 2% Rule Deposit losses, Mislaid or lost property. File 2011 tax return free , Table 3. File 2011 tax return free When To Deduct a Casualty or Theft Loss Reporting of (Table 1), Table 1. File 2011 tax return free Reporting Loss on Deposits When to report, Loss on deposits. File 2011 tax return free Disaster area losses, Lessee's loss. File 2011 tax return free Claiming on amended return, Claiming a disaster loss on an amended return. File 2011 tax return free Federal loan canceled, Federal loan canceled. File 2011 tax return free Federally declared disaster, Business or income-producing property located in a federally declared disaster area. File 2011 tax return free , Disaster Area Losses Figuring loss deduction, Figuring the loss deduction. File 2011 tax return free Form 1040X, How to report the loss on Form 1040X. File 2011 tax return free Home made unsafe, Home made unsafe by disaster. File 2011 tax return free How to deduct loss in preceding year, How to deduct your loss in the preceding year. File 2011 tax return free Inventory, Disaster loss to inventory. File 2011 tax return free Main home rules, Main home in disaster area. File 2011 tax return free , Gains. File 2011 tax return free Qualified disaster mitigation payments, Qualified disaster mitigation payments. File 2011 tax return free Qualified disaster relief payments, Qualified disaster relief payments. File 2011 tax return free Records to keep, Records. File 2011 tax return free Tax deadlines postponed, Covered disaster area. File 2011 tax return free When to deduct, When to deduct the loss. File 2011 tax return free Table 3, Table 3. File 2011 tax return free When To Deduct a Casualty or Theft Loss Disaster mitigation payments, Qualified disaster mitigation payments. File 2011 tax return free Disaster relief grants, Disaster relief. File 2011 tax return free Drywall, corrosive, Special Procedure for Damage From Corrosive Drywall Due dates Tax deadlines postponed, Postponed Tax Deadlines E Employer's emergency disaster fund, Employer's emergency disaster fund. File 2011 tax return free F Fair market value (FMV) Decline in value of property in or near casualty area, Decline in market value of property in or near casualty area. File 2011 tax return free Measuring decrease in, Decrease in Fair Market Value Items not to consider, Figuring Decrease in FMV — Items Not To Consider Items to consider, Figuring Decrease in FMV — Items To Consider Federal disaster relief grants, Federal disaster relief grants. File 2011 tax return free Federal Emergency Management Agency (FEMA), contacting, Contacting the Federal Emergency Management Agency (FEMA) Federally declared disasters, Business or income-producing property located in a federally declared disaster area. File 2011 tax return free , Disaster Area Losses Figuring gain, Property used partly for business and partly for personal purposes. File 2011 tax return free Figuring loss, Theft loss proof. File 2011 tax return free , Figuring the Deduction Adjusted basis, Adjusted Basis Disaster area losses, Figuring the loss deduction. File 2011 tax return free Insurance and other reimbursements, Insurance and Other Reimbursements Form 1040, Schedule A, Personal-use property. File 2011 tax return free Form 1040, Schedule D, Personal-use property. File 2011 tax return free Form 1040X Disaster area losses, How to report the loss on Form 1040X. File 2011 tax return free Form 4684 Reporting gains and losses on personal-use property, Personal-use property. File 2011 tax return free Free tax services, Free help with your tax return. File 2011 tax return free G Gains Figuring, Figuring a Gain Postponement of, Postponement of Gain, How To Postpone a Gain Reimbursements, Gain from reimbursement. File 2011 tax return free Reporting of, Contacting the Federal Emergency Management Agency (FEMA) When to report, Changing your mind. File 2011 tax return free H Help (see Tax help) I Incidental expenses, Related expenses. File 2011 tax return free Insurance, Insurance and Other Reimbursements Living expenses, payments for, Insurance payments for living expenses. File 2011 tax return free Interest abatement, Abatement of interest and penalties. File 2011 tax return free Inventory losses, Loss of inventory. File 2011 tax return free Disaster area losses, Disaster loss to inventory. File 2011 tax return free L Landscaping, Landscaping. File 2011 tax return free Leased property, Leased property. File 2011 tax return free When to report, Lessee's loss. File 2011 tax return free Losses Casualty (see Casualty losses) Deposits (see Deposit losses) Disaster areas (see Disaster area losses) Figuring amount (see Figuring loss) Proof of, Deducted loss recovered. File 2011 tax return free Records of, Theft loss proof. File 2011 tax return free Reporting of, Contacting the Federal Emergency Management Agency (FEMA) Theft (see Theft losses) When to report, Changing your mind. File 2011 tax return free (Table 3), Table 3. File 2011 tax return free When To Deduct a Casualty or Theft Loss M Married taxpayers Deduction limits, Married taxpayers. File 2011 tax return free , Married taxpayers. File 2011 tax return free Mislaid or lost property, Mislaid or lost property. File 2011 tax return free Missing children, photographs of, Reminders N Nonbusiness bad debts, Nonbusiness bad debt. File 2011 tax return free Nondeductible losses, Nondeductible losses. File 2011 tax return free P Payments for living expenses, Insurance payments for living expenses. File 2011 tax return free Penalty abatement, Abatement of interest and penalties. File 2011 tax return free Personal property Loss deduction, figuring of, Personal property. File 2011 tax return free Personal-use property Reporting gains and losses, Personal-use property. File 2011 tax return free Personal-use real property, Exception for personal-use real property. File 2011 tax return free Photographs Documentation of loss, Costs of photographs and appraisals. File 2011 tax return free Ponzi-type investment schemes, Losses from Ponzi-type investment schemes. File 2011 tax return free Postponed tax deadlines, Postponed Tax Deadlines Postponement of gain, Postponement of Gain, How To Postpone a Gain Amended return, Amended return. File 2011 tax return free Changing mind, Changing your mind. File 2011 tax return free Replacement property acquired after return filed, Replacement property acquired after return filed. File 2011 tax return free Replacement property acquired before return filed, Replacement property acquired before return filed. File 2011 tax return free Required statement, Required statement. File 2011 tax return free Substituting replacement property, Substituting replacement property. File 2011 tax return free Three-year limit, Three-year limit. File 2011 tax return free Proof of loss, Proof of Loss Protection costs, Cost of protection. File 2011 tax return free Publications (see Tax help) R Records of loss, Theft loss proof. File 2011 tax return free Recovered stolen property, Recovered stolen property. File 2011 tax return free Reimbursements Cash gifts, Cash gifts. File 2011 tax return free Disaster relief, Disaster relief. File 2011 tax return free Employer's emergency disaster fund, Employer's emergency disaster fund. File 2011 tax return free Failure to file a claim, Failure to file a claim for reimbursement. File 2011 tax return free Received after deducting loss, Reimbursement Received After Deducting Loss Types of, Types of Reimbursements Related expenses, Related expenses. File 2011 tax return free Related person, replacement property bought from, Buying replacement property from a related person. File 2011 tax return free Repair costs, Cost of cleaning up or making repairs. File 2011 tax return free Replacement cost, Replacement cost. File 2011 tax return free Replacement period, Replacement Period Extension of, Extension. File 2011 tax return free Replacement property, Replacement Property Advance payment, Advance payment. File 2011 tax return free Basis adjustment to corporation's property, Basis adjustment to corporation's property. File 2011 tax return free Basis of, Basis of replacement property. File 2011 tax return free Main home, Main home replaced. File 2011 tax return free In disaster area, Main home in disaster area. File 2011 tax return free Postponement of gain, Replacement property acquired before return filed. File 2011 tax return free Reporting gains and losses, Reporting a gain. File 2011 tax return free , How To Report Gains and Losses Basis, adjustments to, Adjustments to Basis Business and income-producing property, Business and income-producing property. File 2011 tax return free Deductions exceeding income, If Deductions Are More Than Income Deposits, How to report. File 2011 tax return free Table 1, Table 1. File 2011 tax return free Reporting Loss on Deposits Disaster area losses, How to report the loss on Form 1040X. File 2011 tax return free Personal-use property, Personal-use property. File 2011 tax return free Timing of, When To Report Gains and Losses S Sentimental value, Sentimental value. File 2011 tax return free State disaster relief grants for businesses, State disaster relief grants for businesses. File 2011 tax return free Stolen property (see Theft losses) T Tables and figures Reporting loss on deposits (Table 1), Table 1. File 2011 tax return free Reporting Loss on Deposits When to deduct losses (Table 3), Table 3. File 2011 tax return free When To Deduct a Casualty or Theft Loss Tax help, How To Get Tax Help Theft losses, Theft FMV of stolen property, FMV of stolen property. File 2011 tax return free Mislaid or lost property, Mislaid or lost property. File 2011 tax return free Proof of, Theft loss proof. File 2011 tax return free When to deduct (Table 3), Table 3. File 2011 tax return free When To Deduct a Casualty or Theft Loss When to report, Losses. File 2011 tax return free Workbooks for listing property, Workbooks for casualties and thefts. File 2011 tax return free Timber loss, Timber loss. File 2011 tax return free W Workbooks for property lost due to casualties and thefts, Workbooks for casualties and thefts. File 2011 tax return free Prev  Up     Home   More Online Publications