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2012 1040 Income Tax Form

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2012 1040 Income Tax Form

2012 1040 income tax form Index A Actuarial Tables, Actuarial Tables How to use, How To Use Actuarial Tables Unisex, Unisex Annuity Tables Adjustments to total cost, Adjustments Annuity starting date, The annuity starting date Assistance (see Tax help) D Death benefit exclusion, Death benefit exclusion. 2012 1040 income tax form E Election Post-June 1986 contributions, Contributions made both before July 1986 and after June 1986. 2012 1040 income tax form , Annuity received after June 30, 1986. 2012 1040 income tax form Pre-July 1986 contributions, Contributions made both before July 1986 and after June 1986. 2012 1040 income tax form Employment abroad, Foreign employment. 2012 1040 income tax form Exclusion limited to net cost, Exclusion limited to net cost. 2012 1040 income tax form Exclusion not limited to net cost, Exclusion not limited to net cost. 2012 1040 income tax form Exclusion ratio, Step 3. 2012 1040 income tax form Expected return, Expected Return F Fixed period annuity, Types of pensions and annuities. 2012 1040 income tax form , Fixed period annuity. 2012 1040 income tax form Foreign employment, Foreign employment. 2012 1040 income tax form Free tax services, Free help with your tax return. 2012 1040 income tax form G General Rule Who must use the, Who must use the General Rule. 2012 1040 income tax form H Help (see Tax help) Help from IRS, Help from IRS. 2012 1040 income tax form , Request for a ruling. 2012 1040 income tax form , Free IRS help. 2012 1040 income tax form , Requesting a Ruling on Taxation of Annuity I Increase in payments, Increase in annuity payments. 2012 1040 income tax form Investment in the contract, Investment in the Contract J Joint and survivor annuities, Types of pensions and annuities. 2012 1040 income tax form , Joint and survivor annuities. 2012 1040 income tax form N Net cost, Net cost. 2012 1040 income tax form Nonqualified employee plans, General Information P Part-year payments, Part-year payments. 2012 1040 income tax form Periodic payments, taxation of, Taxation of Periodic Payments Publications (see Tax help) Q Qualified plans, Introduction R Refund feature, Refund feature. 2012 1040 income tax form Ruling request, Request for a ruling. 2012 1040 income tax form , Requesting a Ruling on Taxation of Annuity S Single life annuity, Single life annuity. 2012 1040 income tax form Survivor annuities, Different payments to survivor. 2012 1040 income tax form T Tax help, How To Get Tax Help Taxable part of annuity How to compute the, Computation Under the General Rule Worksheets, Worksheet I For Determining Taxable Annuity Under Regulations Section 1. 2012 1040 income tax form 72-6(d)(6) Election For Single Annuitant With No Survivor Annuity, Worksheet II For Determining Taxable Annuity Under Regulations Section 1. 2012 1040 income tax form 72-6(d)(6) Election For Joint and Survivor Annuity TTY/TDD information, How To Get Tax Help Types of pensions and annuities, Types of pensions and annuities. 2012 1040 income tax form V Variable annuities, Types of pensions and annuities. 2012 1040 income tax form , Variable annuities. 2012 1040 income tax form W Withholding of tax, Withholding tax and estimated tax. 2012 1040 income tax form Prev  Up     Home   More Online Publications
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The 2012 1040 Income Tax Form

2012 1040 income tax form 11. 2012 1040 income tax form   Other Expenses Table of Contents What's New Introduction Topics - This chapter discusses: Useful Items - You may want to see: Reimbursement of Travel, Meals, and EntertainmentReimbursements Miscellaneous ExpensesMeaning of generally enforced. 2012 1040 income tax form Kickbacks. 2012 1040 income tax form Form 1099-MISC. 2012 1040 income tax form Exception. 2012 1040 income tax form Tax preparation fees. 2012 1040 income tax form Covered executive branch official. 2012 1040 income tax form Exceptions to denial of deduction. 2012 1040 income tax form Indirect political contributions. 2012 1040 income tax form Type of deduction. 2012 1040 income tax form Repayment—$3,000 or less. 2012 1040 income tax form Repayment—over $3,000. 2012 1040 income tax form Method 1. 2012 1040 income tax form Method 2. 2012 1040 income tax form Repayment does not apply. 2012 1040 income tax form Year of deduction (or credit). 2012 1040 income tax form Telephone. 2012 1040 income tax form What's New Standard mileage rate. 2012 1040 income tax form  Beginning in 2013, the standard mileage rate for the cost of operating your car, van, pickup, or panel truck for business use is 56. 2012 1040 income tax form 5 cents per mile. 2012 1040 income tax form For more information, see Car and truck expenses under Miscellaneous Expenses. 2012 1040 income tax form Introduction This chapter covers business expenses that may not have been explained to you, as a business owner, in previous chapters of this publication. 2012 1040 income tax form Topics - This chapter discusses: Travel, meals, and entertainment Bribes and kickbacks Charitable contributions Education expenses Lobbying expenses Penalties and fines Repayments (claim of right) Other miscellaneous expenses Useful Items - You may want to see: Publication 15-B Employer's Tax Guide to Fringe Benefits 463 Travel, Entertainment, Gift, and Car Expenses 526 Charitable Contributions 529 Miscellaneous Deductions 544 Sales and Other Dispositions of Assets 970 Tax Benefits for Education 1542 Per Diem Rates See chapter 12 for information about getting publications and forms. 2012 1040 income tax form Reimbursement of Travel, Meals, and Entertainment The following discussion explains how to handle any reimbursements or allowances you may provide to your employees under a reimbursement or allowance arrangement for travel, meals, and entertainment expenses. 2012 1040 income tax form If you are self-employed and report your income and expenses on Schedule C or C-EZ (Form 1040), see Publication 463. 2012 1040 income tax form To be deductible for tax purposes, expenses incurred for travel, meals, and entertainment must be ordinary and necessary expenses incurred while carrying on your trade or business. 2012 1040 income tax form Generally, you also must show that entertainment expenses (including meals) are directly related to, or associated with, the conduct of your trade or business. 2012 1040 income tax form For more information on travel, meals, and entertainment, including deductibility, see Publication 463. 2012 1040 income tax form Reimbursements A “reimbursement or allowance arrangement” provides for payment of advances, reimbursements, and allowances for travel, meals, and entertainment expenses incurred by your employees during the ordinary course of business. 2012 1040 income tax form If the expenses are substantiated, you can deduct the allowable amount on your tax return. 2012 1040 income tax form Because of differences between accounting methods and tax law, the amount you can deduct for tax purposes may not be the same as the amount you deduct on your business books and records. 2012 1040 income tax form For example, you can deduct 100% of the cost of meals on your business books and records. 2012 1040 income tax form However, only 50% of these costs are allowed by law as a tax deduction. 2012 1040 income tax form How you deduct a business expense under a reimbursement or allowance arrangement depends on whether you have: An accountable plan, or A nonaccountable plan. 2012 1040 income tax form If you reimburse these expenses under an accountable plan, deduct them as travel, meals, or entertainment expenses. 2012 1040 income tax form If you reimburse these expenses under a nonaccountable plan, report the reimbursements as wages on Form W-2, Wage and Tax Statement, and deduct them as wages on the appropriate line of your tax return. 2012 1040 income tax form If you make a single payment to your employees and it includes both wages and an expense reimbursement, you must specify the amount of the reimbursement and report it accordingly. 2012 1040 income tax form See Table 11-1 , Reporting Reimbursements. 2012 1040 income tax form Accountable Plans An accountable plan requires your employees to meet all of the following requirements. 2012 1040 income tax form Each employee must: Have paid or incurred deductible expenses while performing services as your employee, Adequately account to you for these expenses within a reasonable period of time, and Return any excess reimbursement or allowance within a reasonable period of time. 2012 1040 income tax form An arrangement under which you advance money to employees is treated as meeting (3) above only if the following requirements are also met. 2012 1040 income tax form The advance is reasonably calculated not to exceed the amount of anticipated expenses. 2012 1040 income tax form You make the advance within a reasonable period of time of your employee paying or incurring the expense. 2012 1040 income tax form If any expenses reimbursed under this arrangement are not substantiated, or an excess reimbursement is not returned within a reasonable period of time by an employee, you cannot treat these expenses as reimbursed under an accountable plan. 2012 1040 income tax form Instead, treat the reimbursed expenses as paid under a nonaccountable plan, discussed later. 2012 1040 income tax form Adequate accounting. 2012 1040 income tax form   Your employees must adequately account to you for their travel, meals, and entertainment expenses. 2012 1040 income tax form They must give you documentary evidence of their travel, mileage, and other employee business expenses. 2012 1040 income tax form This evidence should include items such as receipts, along with either a statement of expenses, an account book, a day-planner, or similar record in which the employee entered each expense at or near the time the expense was incurred. 2012 1040 income tax form Excess reimbursement or allowance. 2012 1040 income tax form   An excess reimbursement or allowance is any amount you pay to an employee that is more than the business-related expenses for which the employee adequately accounted. 2012 1040 income tax form The employee must return any excess reimbursement or other expense allowance to you within a reasonable period of time. 2012 1040 income tax form Reasonable period of time. 2012 1040 income tax form   A reasonable period of time depends on the facts and circumstances. 2012 1040 income tax form Generally, actions that take place within the times specified in the following list will be treated as taking place within a reasonable period of time. 2012 1040 income tax form You give an advance within 30 days of the time the employee pays or incurs the expense. 2012 1040 income tax form Your employees adequately account for their expenses within 60 days after the expenses were paid or incurred. 2012 1040 income tax form Your employees return any excess reimbursement within 120 days after the expenses were paid or incurred. 2012 1040 income tax form You give a periodic statement (at least quarterly) to your employees that asks them to either return or adequately account for outstanding advances and they comply within 120 days of the date of the statement. 2012 1040 income tax form How to deduct. 2012 1040 income tax form   You can claim a deduction for travel, meals, and entertainment expenses if you reimburse your employees for these expenses under an accountable plan. 2012 1040 income tax form Generally, the amount you can deduct for meals and entertainment is subject to a 50% limit, discussed later. 2012 1040 income tax form If you are a sole proprietor, or are filing as a single member limited liability company, deduct the travel reimbursement on line 24a and the deductible part of the meals and entertainment reimbursement on line 24b, Schedule C (Form 1040) or line 2, Schedule C-EZ (Form 1040). 2012 1040 income tax form   If you are filing an income tax return for a corporation, include the reimbursement on the Other deductions line of Form 1120, U. 2012 1040 income tax form S. 2012 1040 income tax form Corporation Income Tax Return. 2012 1040 income tax form If you are filing any other business income tax return, such as a partnership or S corporation return, deduct the reimbursement on the appropriate line of the return as provided in the instructions for that return. 2012 1040 income tax form Table 11-1. 2012 1040 income tax form Reporting Reimbursements IF the type of reimbursement (or other expense allowance) arrangement is under THEN the employer reports on Form W-2 An accountable plan with: Actual expense reimbursement:  Adequate accounting made and excess returned No amount. 2012 1040 income tax form Actual expense reimbursement:  Adequate accounting and return of excess both required but excess not returned The excess amount as wages in box 1. 2012 1040 income tax form Per diem or mileage allowance up to the federal rate:  Adequate accounting made and excess returned No amount. 2012 1040 income tax form Per diem or mileage allowance up to the federal rate:  Adequate accounting and return of excess both required but excess not returned The excess amount as wages in box 1. 2012 1040 income tax form The amount up to the federal rate is reported only in box 12—it is not reported in box 1. 2012 1040 income tax form Per diem or mileage allowance exceeds the federal rate:  Adequate accounting made up to the federal rate only and excess not returned The excess amount as wages in box 1. 2012 1040 income tax form The amount up to the federal rate is reported only in box 12—it is not reported in box 1. 2012 1040 income tax form A nonaccountable plan with: Either adequate accounting or return of excess, or both, not required by plan The entire amount as wages in box 1. 2012 1040 income tax form No reimbursement plan The entire amount as wages in box 1. 2012 1040 income tax form Per Diem and Car Allowances You can reimburse your employees under an accountable plan based on travel days, miles, or some other fixed allowance. 2012 1040 income tax form In these cases, your employee is considered to have accounted to you for the amount of the expense that does not exceed the rates established by the federal government. 2012 1040 income tax form Your employee must actually substantiate to you the other elements of the expense, such as time, place, and business purpose. 2012 1040 income tax form Federal rate. 2012 1040 income tax form   The federal rate can be figured using any one of the following methods. 2012 1040 income tax form For car expenses: The standard mileage rate. 2012 1040 income tax form A fixed and variable rate (FAVR). 2012 1040 income tax form For per diem amounts: The regular federal per diem rate. 2012 1040 income tax form The standard meal allowance. 2012 1040 income tax form The high-low rate. 2012 1040 income tax form Car allowance. 2012 1040 income tax form   Your employee is considered to have accounted to you for car expenses that do not exceed the standard mileage rate. 2012 1040 income tax form Beginning in 2013, the standard business mileage rate is 56. 2012 1040 income tax form 5 cents per mile. 2012 1040 income tax form   You can choose to reimburse your employees using a fixed and variable rate (FAVR) allowance. 2012 1040 income tax form This is an allowance that includes a combination of payments covering fixed and variable costs, such as a cents-per-mile rate to cover your employees' variable operating costs (such as gas, oil, etc. 2012 1040 income tax form ) plus a flat amount to cover your employees' fixed costs (such as depreciation, insurance, etc. 2012 1040 income tax form ). 2012 1040 income tax form For information on using a FAVR allowance, see Revenue Procedure 2010-51, available at www. 2012 1040 income tax form irs. 2012 1040 income tax form gov/irb/2010-51_IRB/ar14. 2012 1040 income tax form html and Notice 2012-72, available at www. 2012 1040 income tax form irs. 2012 1040 income tax form gov/irb/2012-50_IRB/ar10. 2012 1040 income tax form html. 2012 1040 income tax form Per diem allowance. 2012 1040 income tax form   If your employee actually substantiates to you the other elements (discussed earlier) of the expenses reimbursed using the per diem allowance, how you report and deduct the allowance depends on whether the allowance is for lodging and meal expenses or for meal expenses only and whether the allowance is more than the federal rate. 2012 1040 income tax form Regular federal per diem rate. 2012 1040 income tax form   The regular federal per diem rate is the highest amount the federal government will pay to its employees while away from home on travel. 2012 1040 income tax form It has two components: Lodging expense, and Meal and incidental expense (M&IE). 2012 1040 income tax form The rates are different for different locations. 2012 1040 income tax form Publication 1542 lists the rates in the continental United States. 2012 1040 income tax form Standard meal allowance. 2012 1040 income tax form   The federal rate for meal and incidental expenses (M&IE) is the standard meal allowance. 2012 1040 income tax form You can pay only an M&IE allowance to employees who travel away from home if: You pay the employee for actual expenses for lodging based on receipts submitted to you, You provide for the lodging, You pay for the actual expense of the lodging directly to the provider, You do not have a reasonable belief that lodging expenses were incurred by the employee, or The allowance is computed on a basis similar to that used in computing the employee's wages (that is, number of hours worked or miles traveled). 2012 1040 income tax form Internet access. 2012 1040 income tax form    Per diem rates are available on the Internet. 2012 1040 income tax form You can access per diem rates at www. 2012 1040 income tax form gsa. 2012 1040 income tax form gov/perdiemrates. 2012 1040 income tax form High-low method. 2012 1040 income tax form   This is a simplified method of computing the federal per diem rate for travel within the continental United States. 2012 1040 income tax form It eliminates the need to keep a current list of the per diem rate for each city. 2012 1040 income tax form   Under the high-low method, the per diem amount for travel during January through September of 2013 is $242 ($65 for M&IE) for certain high-cost locations. 2012 1040 income tax form All other areas have a per diem amount of $163 ($52 for M&IE). 2012 1040 income tax form The high-cost locations eligible for the higher per diem amount under the high-low method are listed in Publication 1542. 2012 1040 income tax form   Effective October 1, 2013, the per diem rate for high-cost locations increased to $251 ($65 for M&IE). 2012 1040 income tax form The rate for all other locations increased to $170 ($52 for M&IE). 2012 1040 income tax form For October, November, and December 2013, you can either continue to use the rates described in the preceding paragraph or change to the new rates. 2012 1040 income tax form However, you must use the same rate for all employees reimbursed under the high-low method. 2012 1040 income tax form   For more information about the high-low method, see Notice 2013-65, available at www. 2012 1040 income tax form irs. 2012 1040 income tax form gov/irb/2013-44_IRB/ar13. 2012 1040 income tax form html. 2012 1040 income tax form See Publication 1542 (available on the Internet at IRS. 2012 1040 income tax form gov) for the current per diem rates for all locations. 2012 1040 income tax form Reporting per diem and car allowances. 2012 1040 income tax form   The following discussion explains how to report per diem and car allowances. 2012 1040 income tax form The manner in which you report them depends on how the allowance compares to the federal rate. 2012 1040 income tax form See Table 11-1. 2012 1040 income tax form Allowance less than or equal to the federal rate. 2012 1040 income tax form   If your allowance for the employee is less than or equal to the appropriate federal rate, that allowance is not included as part of the employee's pay in box 1 of the employee's Form W-2. 2012 1040 income tax form Deduct the allowance as travel expenses (including meals that may be subject to the 50% limit, discussed later). 2012 1040 income tax form See How to deduct under Accountable Plans, earlier. 2012 1040 income tax form Allowance more than the federal rate. 2012 1040 income tax form   If your employee's allowance is more than the appropriate federal rate, you must report the allowance as two separate items. 2012 1040 income tax form   Include the allowance amount up to the federal rate in box 12 (code L) of the employee's Form W-2. 2012 1040 income tax form Deduct it as travel expenses (as explained above). 2012 1040 income tax form This part of the allowance is treated as reimbursed under an accountable plan. 2012 1040 income tax form   Include the amount that is more than the federal rate in box 1 (and in boxes 3 and 5 if they apply) of the employee's Form W-2. 2012 1040 income tax form Deduct it as wages subject to income tax withholding, social security, Medicare, and federal unemployment taxes. 2012 1040 income tax form This part of the allowance is treated as reimbursed under a nonaccountable plan as explained later under Nonaccountable Plans. 2012 1040 income tax form Meals and Entertainment Under an accountable plan, you can generally deduct only 50% of any otherwise deductible business-related meal and entertainment expenses you reimburse your employees. 2012 1040 income tax form The deduction limit applies even if you reimburse them for 100% of the expenses. 2012 1040 income tax form Application of the 50% limit. 2012 1040 income tax form   The 50% deduction limit applies to reimbursements you make to your employees for expenses they incur for meals while traveling away from home on business and for entertaining business customers at your place of business, a restaurant, or another location. 2012 1040 income tax form It applies to expenses incurred at a business convention or reception, business meeting, or business luncheon at a club. 2012 1040 income tax form The deduction limit may also apply to meals you furnish on your premises to your employees. 2012 1040 income tax form Related expenses. 2012 1040 income tax form   Taxes and tips relating to a meal or entertainment activity you reimburse to your employee under an accountable plan are included in the amount subject to the 50% limit. 2012 1040 income tax form Reimbursements you make for expenses, such as cover charges for admission to a nightclub, rent paid for a room to hold a dinner or cocktail party, or the amount you pay for parking at a sports arena, are all subject to the 50% limit. 2012 1040 income tax form However, the cost of transportation to and from an otherwise allowable business meal or a business-related entertainment activity is not subject to the 50% limit. 2012 1040 income tax form Amount subject to 50% limit. 2012 1040 income tax form   If you provide your employees with a per diem allowance only for meal and incidental expenses, the amount treated as an expense for food and beverages is the lesser of the following. 2012 1040 income tax form The per diem allowance. 2012 1040 income tax form The federal rate for M&IE. 2012 1040 income tax form   If you provide your employees with a per diem allowance that covers lodging, meals, and incidental expenses, you must treat an amount equal to the federal M&IE rate for the area of travel as an expense for food and beverages. 2012 1040 income tax form If the per diem allowance you provide is less than the federal per diem rate for the area of travel, you can treat 40% of the per diem allowance as the amount for food and beverages. 2012 1040 income tax form Meal expenses when subject to “hours of service” limits. 2012 1040 income tax form   You can deduct 80% of the cost of reimbursed meals your employees consume while away from their tax home on business during, or incident to, any period subject to the Department of Transportation's “hours of service” limits. 2012 1040 income tax form   See Publication 463 for a detailed discussion of individuals subject to the Department of Transportation's “hours of service” limits. 2012 1040 income tax form De minimis (minimal) fringe benefit. 2012 1040 income tax form   The 50% limit does not apply to an expense for food or beverage that is excluded from the gross income of an employee because it is a de minimis fringe benefit. 2012 1040 income tax form See Publication 15-B for additional information on de minimis fringe benefits. 2012 1040 income tax form Company cafeteria or executive dining room. 2012 1040 income tax form   The cost of food and beverages you provide primarily to your employees on your business premises is deductible. 2012 1040 income tax form This includes the cost of maintaining the facilities for providing the food and beverages. 2012 1040 income tax form These expenses are subject to the 50% limit unless they qualify as a de minimis fringe benefit, as just discussed, or unless they are compensation to your employees (explained later). 2012 1040 income tax form Employee activities. 2012 1040 income tax form   The expense of providing recreational, social, or similar activities (including the use of a facility) for your employees is deductible and is not subject to the 50% limit. 2012 1040 income tax form The benefit must be primarily for your employees who are not highly compensated. 2012 1040 income tax form   For this purpose, a highly compensated employee is an employee who meets either of the following requirements. 2012 1040 income tax form Owned a 10% or more interest in the business during the year or the preceding year. 2012 1040 income tax form An employee is treated as owning any interest owned by his or her brother, sister, spouse, ancestors, and lineal descendants. 2012 1040 income tax form Received more than $115,000 in pay for the preceding year. 2012 1040 income tax form You can choose to include only employees who were also in the top 20% of employees when ranked by pay for the preceding year. 2012 1040 income tax form   For example, the expenses for food, beverages, and entertainment for a company-wide picnic are not subject to the 50% limit. 2012 1040 income tax form Meals or entertainment treated as compensation. 2012 1040 income tax form   The 50% limit does not apply to either of the following. 2012 1040 income tax form Expenses for meals or entertainment that you treat as: Compensation to an employee who was the recipient of the meals or entertainment, and Wages subject to withholding of federal income tax. 2012 1040 income tax form Expenses for meals or entertainment if: A recipient of the meals or entertainment who is not your employee has to include the expenses in gross income as compensation for services or as a prize or award, and You include that amount on a Form 1099 issued to the recipient, if a Form 1099 is required. 2012 1040 income tax form Sales of meals or entertainment. 2012 1040 income tax form   You can deduct the cost of meals or entertainment (including the use of facilities) you sell to the public. 2012 1040 income tax form For example, if you run a nightclub, your expense for the entertainment you furnish to your customers, such as a floor show, is a business expense that is fully deductible. 2012 1040 income tax form The 50% limit does not apply to this expense. 2012 1040 income tax form Providing meals or entertainment to general public to promote goodwill. 2012 1040 income tax form   You can deduct the cost of providing meals, entertainment, or recreational facilities to the general public as a means of advertising or promoting goodwill in the community. 2012 1040 income tax form The 50% limit does not apply to this expense. 2012 1040 income tax form Director, stockholder, or employee meetings. 2012 1040 income tax form   You can deduct entertainment expenses directly related to business meetings of your employees, partners, stockholders, agents, or directors. 2012 1040 income tax form You can provide some minor social activities, but the main purpose of the meeting must be your company's business. 2012 1040 income tax form These expenses are subject to the 50% limit. 2012 1040 income tax form Trade association meetings. 2012 1040 income tax form   You can deduct expenses directly related to and necessary for attending business meetings or conventions of certain tax-exempt organizations. 2012 1040 income tax form These organizations include business leagues, chambers of commerce, real estate boards, and trade and professional associations. 2012 1040 income tax form Nonaccountable Plans A nonaccountable plan is an arrangement that does not meet the requirements for an accountable plan. 2012 1040 income tax form All amounts paid, or treated as paid, under a nonaccountable plan are reported as wages on Form W-2. 2012 1040 income tax form The payments are subject to income tax withholding, social security, Medicare, and federal unemployment taxes. 2012 1040 income tax form You can deduct the reimbursement as compensation or wages only to the extent it meets the deductibility tests for employees' pay in chapter 2. 2012 1040 income tax form Deduct the allowable amount as compensation or wages on the appropriate line of your income tax return, as provided in its instructions. 2012 1040 income tax form Miscellaneous Expenses In addition to travel, meal, and entertainment expenses, there are other expenses you can deduct. 2012 1040 income tax form Advertising expenses. 2012 1040 income tax form   You generally can deduct reasonable advertising expenses that are directly related to your business activities. 2012 1040 income tax form Generally, you cannot deduct amounts paid to influence legislation (i. 2012 1040 income tax form e. 2012 1040 income tax form , lobbying). 2012 1040 income tax form See Lobbying expenses , later. 2012 1040 income tax form   You can usually deduct as a business expense the cost of institutional or goodwill advertising to keep your name before the public if it relates to business you reasonably expect to gain in the future. 2012 1040 income tax form For example, the cost of advertising that encourages people to contribute to the Red Cross, to buy U. 2012 1040 income tax form S. 2012 1040 income tax form Savings Bonds, or to participate in similar causes is usually deductible. 2012 1040 income tax form Anticipated liabilities. 2012 1040 income tax form   Anticipated liabilities or reserves for anticipated liabilities are not deductible. 2012 1040 income tax form For example, assume you sold 1-year TV service contracts this year totaling $50,000. 2012 1040 income tax form From experience, you know you will have expenses of about $15,000 in the coming year for these contracts. 2012 1040 income tax form You cannot deduct any of the $15,000 this year by charging expenses to a reserve or liability account. 2012 1040 income tax form You can deduct your expenses only when you actually pay or accrue them, depending on your accounting method. 2012 1040 income tax form Bribes and kickbacks. 2012 1040 income tax form   Engaging in the payment of bribes or kickbacks is a serious criminal matter. 2012 1040 income tax form Such activity could result in criminal prosecution. 2012 1040 income tax form Any payments that appear to have been made, either directly or indirectly, to an official or employee of any government or an agency or instrumentality of any government are not deductible for tax purposes and are in violation of the law. 2012 1040 income tax form   Payments paid directly or indirectly to a person in violation of any federal or state law (but only if that state law is generally enforced, defined below) that provides for a criminal penalty or for the loss of a license or privilege to engage in a trade or business are also not allowed as a deduction for tax purposes. 2012 1040 income tax form Meaning of “generally enforced. 2012 1040 income tax form ”   A state law is considered generally enforced unless it is never enforced or enforced only for infamous persons or persons whose violations are extraordinarily flagrant. 2012 1040 income tax form For example, a state law is generally enforced unless proper reporting of a violation of the law results in enforcement only under unusual circumstances. 2012 1040 income tax form Kickbacks. 2012 1040 income tax form   A kickback is a payment for referring a client, patient, or customer. 2012 1040 income tax form The common kickback situation occurs when money or property is given to someone as payment for influencing a third party to purchase from, use the services of, or otherwise deal with the person who pays the kickback. 2012 1040 income tax form In many cases, the person whose business is being sought or enjoyed by the person who pays the kickback is not aware of the payment. 2012 1040 income tax form   For example, the Yard Corporation is in the business of repairing ships. 2012 1040 income tax form It returns 10% of the repair bills as kickbacks to the captains and chief officers of the vessels it repairs. 2012 1040 income tax form Although this practice is considered an ordinary and necessary expense of getting business, it is clearly a violation of a state law that is generally enforced. 2012 1040 income tax form These expenditures are not deductible for tax purposes, whether or not the owners of the shipyard are subsequently prosecuted. 2012 1040 income tax form Form 1099-MISC. 2012 1040 income tax form   It does not matter whether any kickbacks paid during the tax year are deductible on your income tax return in regards to information reporting. 2012 1040 income tax form See Form 1099-MISC for more information. 2012 1040 income tax form Car and truck expenses. 2012 1040 income tax form   The costs of operating a car, truck, or other vehicle in your business are deductible. 2012 1040 income tax form For more information on how to figure your deduction, see Publication 463. 2012 1040 income tax form Charitable contributions. 2012 1040 income tax form   Cash payments to an organization, charitable or otherwise, may be deductible as business expenses if the payments are not charitable contributions or gifts and are directly related to your business. 2012 1040 income tax form If the payments are charitable contributions or gifts, you cannot deduct them as business expenses. 2012 1040 income tax form However, corporations (other than S corporations) can deduct charitable contributions on their income tax returns, subject to limitations. 2012 1040 income tax form See the Instructions for Form 1120 for more information. 2012 1040 income tax form Sole proprietors, partners in a partnership, or shareholders in an S corporation may be able to deduct charitable contributions made by their business on Schedule A (Form 1040). 2012 1040 income tax form Example. 2012 1040 income tax form You paid $15 to a local church for a half-page ad in a program for a concert it is sponsoring. 2012 1040 income tax form The purpose of the ad was to encourage readers to buy your products. 2012 1040 income tax form Your payment is not a charitable contribution. 2012 1040 income tax form You can deduct it as an advertising expense. 2012 1040 income tax form Example. 2012 1040 income tax form You made a $100,000 donation to a committee organized by the local Chamber of Commerce to bring a convention to your city, intended to increase business activity, including yours. 2012 1040 income tax form Your payment is not a charitable contribution. 2012 1040 income tax form You can deduct it as a business expense. 2012 1040 income tax form See Publication 526 for a discussion of donated inventory, including capital gain property. 2012 1040 income tax form Club dues and membership fees. 2012 1040 income tax form   Generally, you cannot deduct amounts paid or incurred for membership in any club organized for business, pleasure, recreation, or any other social purpose. 2012 1040 income tax form This includes country clubs, golf and athletic clubs, hotel clubs, sporting clubs, airline clubs, and clubs operated to provide meals under circumstances generally considered to be conducive to business discussions. 2012 1040 income tax form Exception. 2012 1040 income tax form   The following organizations are not treated as clubs organized for business, pleasure, recreation, or other social purpose unless one of the main purposes is to conduct entertainment activities for members or their guests or to provide members or their guests with access to entertainment facilities. 2012 1040 income tax form Boards of trade. 2012 1040 income tax form Business leagues. 2012 1040 income tax form Chambers of commerce. 2012 1040 income tax form Civic or public service organizations. 2012 1040 income tax form Professional organizations such as bar associations and medical associations. 2012 1040 income tax form Real estate boards. 2012 1040 income tax form Trade associations. 2012 1040 income tax form Credit card convenience fees. 2012 1040 income tax form   Credit card companies charge a fee to businesses who accept their cards. 2012 1040 income tax form This fee when paid or incurred by the business can be deducted as a business expense. 2012 1040 income tax form Damages recovered. 2012 1040 income tax form   Special rules apply to compensation you receive for damages sustained as a result of patent infringement, breach of contract or fiduciary duty, or antitrust violations. 2012 1040 income tax form You must include this compensation in your income. 2012 1040 income tax form However, you may be able to take a special deduction. 2012 1040 income tax form The deduction applies only to amounts recovered for actual economic injury, not any additional amount. 2012 1040 income tax form The deduction is the smaller of the following. 2012 1040 income tax form The amount you received or accrued for damages in the tax year reduced by the amount you paid or incurred in the year to recover that amount. 2012 1040 income tax form Your losses from the injury you have not deducted. 2012 1040 income tax form Demolition expenses or losses. 2012 1040 income tax form   Amounts paid or incurred to demolish a structure are not deductible. 2012 1040 income tax form These amounts are added to the basis of the land where the demolished structure was located. 2012 1040 income tax form Any loss for the remaining undepreciated basis of a demolished structure would not be recognized until the property is disposed of. 2012 1040 income tax form Education expenses. 2012 1040 income tax form   Ordinary and necessary expenses paid for the cost of the education and training of your employees are deductible. 2012 1040 income tax form See Education Expenses in chapter 2. 2012 1040 income tax form   You can also deduct the cost of your own education (including certain related travel) related to your trade or business. 2012 1040 income tax form You must be able to show the education maintains or improves skills required in your trade or business, or that it is required by law or regulations, for keeping your license to practice, status, or job. 2012 1040 income tax form For example, an attorney can deduct the cost of attending Continuing Legal Education (CLE) classes that are required by the state bar association to maintain his or her license to practice law. 2012 1040 income tax form   Education expenses you incur to meet the minimum requirements of your present trade or business, or those that qualify you for a new trade or business, are not deductible. 2012 1040 income tax form This is true even if the education maintains or improves skills presently required in your business. 2012 1040 income tax form For more information on education expenses, see Publication 970. 2012 1040 income tax form Franchise, trademark, trade name. 2012 1040 income tax form   If you buy a franchise, trademark, or trade name, you can deduct the amount you pay or incur as a business expense only if your payments are part of a series of payments that are: Contingent on productivity, use, or disposition of the item, Payable at least annually for the entire term of the transfer agreement, and Substantially equal in amount (or payable under a fixed formula). 2012 1040 income tax form   When determining the term of the transfer agreement, include all renewal options and any other period for which you and the transferrer reasonably expect the agreement to be renewed. 2012 1040 income tax form   A franchise includes an agreement that gives one of the parties to the agreement the right to distribute, sell, or provide goods, services, or facilities within a specified area. 2012 1040 income tax form Impairment-related expenses. 2012 1040 income tax form   If you are disabled, you can deduct expenses necessary for you to be able to work (impairment-related expenses) as a business expense, rather than as a medical expense. 2012 1040 income tax form   You are disabled if you have either of the following. 2012 1040 income tax form A physical or mental disability (for example, blindness or deafness) that functionally limits your being employed. 2012 1040 income tax form A physical or mental impairment that substantially limits one or more of your major life activities. 2012 1040 income tax form   The expense qualifies as a business expense if all the following apply. 2012 1040 income tax form Your work clearly requires the expense for you to satisfactorily perform that work. 2012 1040 income tax form The goods or services purchased are clearly not needed or used, other than incidentally, in your personal activities. 2012 1040 income tax form Their treatment is not specifically provided for under other tax law provisions. 2012 1040 income tax form Example. 2012 1040 income tax form You are blind. 2012 1040 income tax form You must use a reader to do your work, both at and away from your place of work. 2012 1040 income tax form The reader's services are only for your work. 2012 1040 income tax form You can deduct your expenses for the reader as a business expense. 2012 1040 income tax form Internet-related expenses. 2012 1040 income tax form   Generally, you can deduct internet-related expenses including domain registrations fees and webmaster consulting costs. 2012 1040 income tax form If you are starting a business you may have to amortize these expenses as start-up costs. 2012 1040 income tax form For more information about amortizing start-up and organizational costs, see chapter 8. 2012 1040 income tax form Interview expense allowances. 2012 1040 income tax form   Reimbursements you make to job candidates for transportation or other expenses related to interviews for possible employment are not wages. 2012 1040 income tax form You can deduct the reimbursements as a business expense. 2012 1040 income tax form However, expenses for food, beverages, and entertainment are subject to the 50% limit discussed earlier under Meals and Entertainment. 2012 1040 income tax form Legal and professional fees. 2012 1040 income tax form   Fees charged by accountants and attorneys that are ordinary and necessary expenses directly related to operating your business are deductible as business expenses. 2012 1040 income tax form However, usually legal fees you pay to acquire business assets are not deductible. 2012 1040 income tax form These costs are added to the basis of the property. 2012 1040 income tax form   Fees that include payments for work of a personal nature (such as drafting a will, or damages arising from a personal injury) are not allowed as a business deduction on Schedule C or C-EZ. 2012 1040 income tax form If the invoice includes both business and personal charges, compute the business portion as follows: multiply the total amount of the bill by a fraction, the numerator of which is the amount attributable to business matters, the denominator of which is the total amount paid. 2012 1040 income tax form The result is the portion of the invoice attributable to business expenses. 2012 1040 income tax form The portion attributable to personal matters is the difference between the total amount and the business portion (computed above). 2012 1040 income tax form   Legal fees relating to personal tax advice may be deductible on Schedule A (Form 1040), if you itemize deductions. 2012 1040 income tax form However, the deduction is subject to the 2% limitation on miscellaneous itemized deductions. 2012 1040 income tax form See Publication 529, Miscellaneous Deductions. 2012 1040 income tax form Tax preparation fees. 2012 1040 income tax form   The cost of hiring a tax professional, such as a C. 2012 1040 income tax form P. 2012 1040 income tax form A. 2012 1040 income tax form , to prepare that part of your tax return relating to your business as a sole proprietor is deductible on Schedule C or Schedule C-EZ. 2012 1040 income tax form Any remaining cost may be deductible on Schedule A (Form 1040) if you itemize deductions. 2012 1040 income tax form   You can also claim a business deduction for amounts paid or incurred in resolving asserted tax deficiencies for your business operated as a sole proprietor. 2012 1040 income tax form Licenses and regulatory fees. 2012 1040 income tax form   Licenses and regulatory fees for your trade or business paid annually to state or local governments generally are deductible. 2012 1040 income tax form Some licenses and fees may have to be amortized. 2012 1040 income tax form See chapter 8 for more information. 2012 1040 income tax form Lobbying expenses. 2012 1040 income tax form   Generally, lobbying expenses are not deductible. 2012 1040 income tax form Lobbying expenses include amounts paid or incurred for any of the following activities. 2012 1040 income tax form Influencing legislation. 2012 1040 income tax form Participating in or intervening in any political campaign for, or against, any candidate for public office. 2012 1040 income tax form Attempting to influence the general public, or segments of the public, about elections, legislative matters, or referendums. 2012 1040 income tax form Communicating directly with covered executive branch officials (defined later) in any attempt to influence the official actions or positions of those officials. 2012 1040 income tax form Researching, preparing, planning, or coordinating any of the preceding activities. 2012 1040 income tax form   Your expenses for influencing legislation and communicating directly with a covered executive branch official include a portion of your labor costs and general and administrative costs of your business. 2012 1040 income tax form For information on making this allocation, see section 1. 2012 1040 income tax form 162-28 of the regulations. 2012 1040 income tax form   You cannot claim a charitable or business expense deduction for amounts paid to an organization if both of the following apply. 2012 1040 income tax form The organization conducts lobbying activities on matters of direct financial interest to your business. 2012 1040 income tax form A principal purpose of your contribution is to avoid the rules discussed earlier that prohibit a business deduction for lobbying expenses. 2012 1040 income tax form   If a tax-exempt organization, other than a section 501(c)(3) organization, provides you with a notice on the part of dues that is allocable to nondeductible lobbying and political expenses, you cannot deduct that part of the dues. 2012 1040 income tax form Covered executive branch official. 2012 1040 income tax form   For purposes of this discussion, a covered executive branch official is any of the following. 2012 1040 income tax form The President. 2012 1040 income tax form The Vice President. 2012 1040 income tax form Any officer or employee of the White House Office of the Executive Office of the President and the two most senior level officers of each of the other agencies in the Executive Office. 2012 1040 income tax form Any individual who: Is serving in a position in Level I of the Executive Schedule under section 5312 of title 5, United States Code, Has been designated by the President as having Cabinet-level status, or Is an immediate deputy of an individual listed in item (a) or (b). 2012 1040 income tax form Exceptions to denial of deduction. 2012 1040 income tax form   The general denial of the deduction does not apply to the following. 2012 1040 income tax form Expenses of appearing before, or communicating with, any committee or member of any local council or similar governing body concerning its legislation (local legislation) if the legislation is of direct interest to you or to you and an organization of which you are a member. 2012 1040 income tax form An Indian tribal government is treated as a local council or similar governing body. 2012 1040 income tax form Any in-house expenses for influencing legislation and communicating directly with a covered executive branch official if those expenses for the tax year do not exceed $2,000 (excluding overhead expenses). 2012 1040 income tax form Expenses incurred by taxpayers engaged in the trade or business of lobbying (professional lobbyists) on behalf of another person (but does apply to payments by the other person to the lobbyist for lobbying activities). 2012 1040 income tax form Moving machinery. 2012 1040 income tax form   Generally, the cost of moving machinery from one city to another is a deductible expense. 2012 1040 income tax form So is the cost of moving machinery from one plant to another, or from one part of your plant to another. 2012 1040 income tax form You can deduct the cost of installing the machinery in the new location. 2012 1040 income tax form However, you must capitalize the costs of installing or moving newly purchased machinery. 2012 1040 income tax form Outplacement services. 2012 1040 income tax form   The costs of outplacement services you provide to your employees to help them find new employment, such as career counseling, résumé assistance, skills assessment, etc. 2012 1040 income tax form are deductible. 2012 1040 income tax form   The costs of outplacement services may cover more than one deduction category. 2012 1040 income tax form For example, deduct as a utilities expense the cost of telephone calls made under this service and deduct as rental expense the cost of renting machinery and equipment for this service. 2012 1040 income tax form   For information on whether the value of outplacement services is includable in your employees' income, see Publication 15-B. 2012 1040 income tax form Penalties and fines. 2012 1040 income tax form   Penalties paid for late performance or nonperformance of a contract are generally deductible. 2012 1040 income tax form For instance, you own and operate a construction company. 2012 1040 income tax form Under a contract, you are to finish construction of a building by a certain date. 2012 1040 income tax form Due to construction delays, the building is not completed and ready for occupancy on the date stipulated in the contract. 2012 1040 income tax form You are now required to pay an additional amount for each day that completion is delayed beyond the completion date stipulated in the contract. 2012 1040 income tax form These additional costs are deductible business expenses. 2012 1040 income tax form   On the other hand, penalties or fines paid to any government agency or instrumentality because of a violation of any law are not deductible. 2012 1040 income tax form These fines or penalties include the following amounts. 2012 1040 income tax form Paid because of a conviction for a crime or after a plea of guilty or no contest in a criminal proceeding. 2012 1040 income tax form Paid as a penalty imposed by federal, state, or local law in a civil action, including certain additions to tax and additional amounts and assessable penalties imposed by the Internal Revenue Code. 2012 1040 income tax form Paid in settlement of actual or possible liability for a fine or penalty, whether civil or criminal. 2012 1040 income tax form Forfeited as collateral posted for a proceeding that could result in a fine or penalty. 2012 1040 income tax form   Examples of nondeductible penalties and fines include the following. 2012 1040 income tax form Fines for violating city housing codes. 2012 1040 income tax form Fines paid by truckers for violating state maximum highway weight laws. 2012 1040 income tax form Fines for violating air quality laws. 2012 1040 income tax form Civil penalties for violating federal laws regarding mining safety standards and discharges into navigable waters. 2012 1040 income tax form   A fine or penalty does not include any of the following. 2012 1040 income tax form Legal fees and related expenses to defend yourself in a prosecution or civil action for a violation of the law imposing the fine or civil penalty. 2012 1040 income tax form Court costs or stenographic and printing charges. 2012 1040 income tax form Compensatory damages paid to a government. 2012 1040 income tax form Political contributions. 2012 1040 income tax form   Contributions or gifts paid to political parties or candidates are not deductible. 2012 1040 income tax form In addition, expenses paid or incurred to take part in any political campaign of a candidate for public office are not deductible. 2012 1040 income tax form Indirect political contributions. 2012 1040 income tax form   You cannot deduct indirect political contributions and costs of taking part in political activities as business expenses. 2012 1040 income tax form Examples of nondeductible expenses include the following. 2012 1040 income tax form Advertising in a convention program of a political party, or in any other publication if any of the proceeds from the publication are for, or intended for, the use of a political party or candidate. 2012 1040 income tax form Admission to a dinner or program (including, but not limited to, galas, dances, film presentations, parties, and sporting events) if any of the proceeds from the function are for, or intended for, the use of a political party or candidate. 2012 1040 income tax form Admission to an inaugural ball, gala, parade, concert, or similar event if identified with a political party or candidate. 2012 1040 income tax form Repairs. 2012 1040 income tax form   The cost of repairing or improving property used in your trade or business is either a deductible or capital expense. 2012 1040 income tax form Routine maintenance that keeps your property in a normal efficient operating condition, but that does not materially increase the value or substantially prolong the useful life of the property, is deductible in the year that it is incurred. 2012 1040 income tax form Otherwise, the cost must be capitalized and depreciated. 2012 1040 income tax form See Form 4562 and its instructions for how to compute and claim the depreciation deduction. 2012 1040 income tax form   The cost of repairs includes the costs of labor, supplies, and certain other items. 2012 1040 income tax form The value of your own labor is not deductible. 2012 1040 income tax form Examples of repairs include: Reconditioning floors (but not replacement), Repainting the interior and exterior walls of a building, Cleaning and repairing roofs and gutters, and Fixing plumbing leaks (but not replacement of fixtures). 2012 1040 income tax form Repayments. 2012 1040 income tax form   If you had to repay an amount you included in your income in an earlier year, you may be able to deduct the amount repaid for the year in which you repaid it. 2012 1040 income tax form Or, if the amount you repaid is more than $3,000, you may be able to take a credit against your tax for the year in which you repaid it. 2012 1040 income tax form Type of deduction. 2012 1040 income tax form   The type of deduction you are allowed in the year of repayment depends on the type of income you included in the earlier year. 2012 1040 income tax form For instance, if you repay an amount you previously reported as a capital gain, deduct the repayment as a capital loss on Form 8949. 2012 1040 income tax form If you reported it as self-employment income, deduct it as a business deduction on Schedule C or Schedule C-EZ (Form 1040) or Schedule F (Form 1040). 2012 1040 income tax form   If you reported the amount as wages, unemployment compensation, or other nonbusiness ordinary income, enter it on Schedule A (Form 1040) as a miscellaneous itemized deduction that is subject to the 2% limitation. 2012 1040 income tax form However, if the repayment is over $3,000 and Method 1 (discussed later) applies, deduct it on Schedule A (Form 1040) as a miscellaneous itemized deduction that is not subject to the 2% limitation. 2012 1040 income tax form Repayment—$3,000 or less. 2012 1040 income tax form   If the amount you repaid was $3,000 or less, deduct it from your income in the year you repaid it. 2012 1040 income tax form Repayment—over $3,000. 2012 1040 income tax form   If the amount you repaid was more than $3,000, you can deduct the repayment, as described earlier. 2012 1040 income tax form However, you can instead choose to take a tax credit for the year of repayment if you included the income under a “claim of right. 2012 1040 income tax form ” This means that at the time you included the income, it appeared that you had an unrestricted right to it. 2012 1040 income tax form If you qualify for this choice, figure your tax under both methods and use the method that results in less tax. 2012 1040 income tax form Method 1. 2012 1040 income tax form   Figure your tax for 2013 claiming a deduction for the repaid amount. 2012 1040 income tax form Method 2. 2012 1040 income tax form   Figure your tax for 2013 claiming a credit for the repaid amount. 2012 1040 income tax form Follow these steps. 2012 1040 income tax form Figure your tax for 2013 without deducting the repaid amount. 2012 1040 income tax form Refigure your tax from the earlier year without including in income the amount you repaid in 2013. 2012 1040 income tax form Subtract the tax in (2) from the tax shown on your return for the earlier year. 2012 1040 income tax form This is the amount of your credit. 2012 1040 income tax form Subtract the answer in (3) from the tax for 2013 figured without the deduction (step 1). 2012 1040 income tax form   If Method 1 results in less tax, deduct the amount repaid as discussed earlier under Type of deduction. 2012 1040 income tax form   If Method 2 results in less tax, claim the credit on line 71 of Form 1040, and write “I. 2012 1040 income tax form R. 2012 1040 income tax form C. 2012 1040 income tax form 1341” next to line 71. 2012 1040 income tax form Example. 2012 1040 income tax form For 2012, you filed a return and reported your income on the cash method. 2012 1040 income tax form In 2013, you repaid $5,000 included in your 2012 gross income under a claim of right. 2012 1040 income tax form Your filing status in 2013 and 2012 is single. 2012 1040 income tax form Your income and tax for both years are as follows:   2012  With Income 2012  Without Income Taxable Income $15,000 $10,000 Tax $ 1,819 $ 1,069   2013  Without Deduction 2013  With Deduction Taxable Income $49,950 $44,950 Tax $8,423 $7,173 Your tax under Method 1 is $7,173. 2012 1040 income tax form Your tax under Method 2 is $7,673, figured as follows: Tax previously determined for 2012 $ 1,819 Less: Tax as refigured − 1,069 Decrease in 2012 tax $ 750 Regular tax liability for 2013 $8,423 Less: Decrease in 2012 tax − 750 Refigured tax for 2013 $ 7,673 Because you pay less tax under Method 1, you should take a deduction for the repayment in 2013. 2012 1040 income tax form Repayment does not apply. 2012 1040 income tax form   This discussion does not apply to the following. 2012 1040 income tax form Deductions for bad debts. 2012 1040 income tax form Deductions from sales to customers, such as returns and allowances, and similar items. 2012 1040 income tax form Deductions for legal and other expenses of contesting the repayment. 2012 1040 income tax form Year of deduction (or credit). 2012 1040 income tax form   If you use the cash method of accounting, you can take the deduction (or credit, if applicable) for the tax year in which you actually make the repayment. 2012 1040 income tax form If you use any other accounting method, you can deduct the repayment or claim a credit for it only for the tax year in which it is a proper deduction under your accounting method. 2012 1040 income tax form For example, if you use the accrual method, you are entitled to the deduction or credit in the tax year in which the obligation for the repayment accrues. 2012 1040 income tax form Subscriptions. 2012 1040 income tax form   Subscriptions to professional, technical, and trade journals that deal with your business field are deductible. 2012 1040 income tax form Supplies and materials. 2012 1040 income tax form   Unless you have deducted the cost in any earlier year, you generally can deduct the cost of materials and supplies actually consumed and used during the tax year. 2012 1040 income tax form   If you keep incidental materials and supplies on hand, you can deduct the cost of the incidental materials and supplies you bought during the tax year if all the following requirements are met. 2012 1040 income tax form You do not keep a record of when they are used. 2012 1040 income tax form You do not take an inventory of the amount on hand at the beginning and end of the tax year. 2012 1040 income tax form This method does not distort your income. 2012 1040 income tax form   You can also deduct the cost of books, professional instruments, equipment, etc. 2012 1040 income tax form , if you normally use them within a year. 2012 1040 income tax form However, if the usefulness of these items extends substantially beyond the year they are placed in service, you generally must recover their costs through depreciation. 2012 1040 income tax form For more information regarding depreciation see Publication 946, How To Depreciate Property. 2012 1040 income tax form Utilities. 2012 1040 income tax form   Business expenses for heat, lights, power, telephone service, and water and sewerage are deductible. 2012 1040 income tax form However, any part due to personal use is not deductible. 2012 1040 income tax form Telephone. 2012 1040 income tax form   You cannot deduct the cost of basic local telephone service (including any taxes) for the first telephone line you have in your home, even if you have an office in your home. 2012 1040 income tax form However, charges for business long-distance phone calls on that line, as well as the cost of a second line into your home used exclusively for business, are deductible business expenses. 2012 1040 income tax form Prev  Up  Next   Home   More Online Publications